2024.01.24 – Regular meeting of the Executive Committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, January 24, 2024, at 9:31 a.m.

CONSIDERING THAT this committee, by its resolution number CE-2021-1067 of December 15, 2021, awarded to the consulting engineering firm QDI a mandate for professional services for the completion of preparatory studies, design, preparation of plans, specifications and tender documents, as well as construction supervision for the road reconstruction project of Boulevard Gréber between Rue Saint-Louis and Rue Jacques-Cartier for an approximate total amount of $229,047.86 including taxes;

CONSIDERING THAT delegation of power numbers 186566 and 187631 have already been approved for an amount of $19,861.93 including taxes;

CONSIDERING THAT the firm QDI has submitted to the City an additional request for professional fees in the amount of $48,798.29 including taxes, for additional design efforts as well as the adjustment of design fees, bringing the cumulative adjustments to be approved to the amount of $68,660.22 including taxes;

CONSIDERING THAT pursuant to Règlement 816-3-2023 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw;

CONSIDERING THAT after verification, the Infrastructure and Projects Department recommends this cost adjustment for the additional professional fees incurred:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• endorse delegation of power numbers 186566 and 187631 for an amount of $19,861.93 including taxes; • authorize the cost adjustment for additional professional fees incurred in the amount of $48,798.29 including taxes, to the firm QDI, and this, without budgetary impact, as part of the road reconstruction project of Boulevard Gréber between Rue Saint-Louis and Rue Jacques-Cartier, thus bringing the cumulative adjustments to be approved to an amount of $68,660.22 including taxes.

The total revised cost of the mandate, following this adjustment, represents an amount of $297,708.08 including taxes. The funds for this purpose will be taken from sub-project 20962.03 – Road network reconstruction – Boul. Gréber. A treasurer's certificate was issued on January 19, 2024.

CONSIDERING THAT this committee, by its resolution number CE-2022-850 of October 26, 2022, requested financial assistance from the ministère des Transports et de la Mobilité durable (MTMD) as part of the Financial Assistance Program for the Development of Active Transportation in Urban Perimeters (TAPU) for the construction project of a multi-use path on Rue Broad, file number TAPU-2022-063;

CONSIDERING THAT on February 13, 2023, the MTMD granted the City of Gatineau financial assistance of at most $338,346, representing 50% of the eligible expenses granted, as part of the construction project of a multi-use path on Rue Broad;

CONSIDERING THAT the City of Gatineau has reviewed the application terms of the Financial Assistance Program for the Development of Active Transportation in Urban Perimeters (TAPU) and commits to respecting them;

CONSIDERING THAT only work carried out after the date appearing on the announcement letter is eligible for financial assistance;

CONSIDERING THAT for the 2022-2023 financial year, eligible expenses may include those incurred between April 1, 2022, and the project announcement date;

CONSIDERING THAT the work was carried out from April 1, 2022, to December 31, 2022;

CONSIDERING THAT the City of Gatineau is transmitting to the Ministry the accountability form as well as the reports of the work performed which must include:

• Supporting documents for expenses incurred (invoices, progress payments, and any other document attesting to the sums spent); • Mention of any other reimbursement obtained for the work subject to the financial assistance (tax refunds, other financial assistance, etc.); • The result relative to the following indicators:

• Number of kilometers of cycling, pedestrian, or multi-use paths completed, by type of development;
• Number of kilometers of streets developed for pedestrians and cyclists (shared street, bicycle street, designated roadway);
• Number of self-service bicycles and docking stations implemented, by type (assisted or not);
• Number of bicycle parking spaces added;
• Number of structures (bridge, footbridge, underpass) developed;

CONSIDERING THAT the City of Gatineau commits to transmitting to the Minister, no later than 18 months after the last payment of financial assistance, the data necessary for the program's management and evaluation process, notably the results relative to the aforementioned indicators (these include a count, at the beneficiary's expense, of traffic or usage of the infrastructure or equipment that was the subject of financial assistance, with the exception of bicycle parking and punctual developments);

CONSIDERING THAT the construction work for a multi-use path on Rue Broad, which is the subject of the grant awarded to the City, has been completed and accepted by the Infrastructure and Projects Department for an actual chargeable cost of $891,589;

CONSIDERING THAT it is necessary, for the payment of financial assistance to the City, to transmit a detailed report of the work performed as well as a resolution attesting that the construction work for a multi-use path on Rue Broad has been completed and that it complies with the description of the grant application:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• attest that the construction work for a multi-use path on Rue Broad has been carried out for an actual chargeable cost of $891,589, and that it complies with the plans and specifications and the description of the grant application; • authorize the presentation of the work report, including the accountability related to eligible work according to the application terms in effect, acknowledges that in case of non-compliance with these, the financial assistance will be terminated, and certifies that Rita Chahine, Director of the Infrastructure and Projects Department, is duly authorized to sign any document or agreement to this effect with the Minister of Transport and Sustainable Mobility.

The treasurer is authorized to perform the accounting entries required to follow up on this.