2025.02.04 – Regular meeting of the Executive Committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Tuesday, February 4, 2025, at 9 a.m. at which

CONSIDERING THAT under resolution number CE-2023-424 of May 24, 2023, the City of Gatineau awarded a contract to the firm Pomerleau inc. for the realization of the Lucy-Faris library project for a total amount of $42,192,671.13 including taxes;

CONSIDERING THAT under resolution number CE-2024-202 of April 10, 2024, the City of Gatineau ratified delegation of power number 195988 and change notices numbers 10035, 10040, 10051, 10076, and 10102 for a total amount of $88,668.71 including taxes, and authorized an additional amount of $531,284.80 including taxes for change notice number 10111, for a total of $619,953.51 including taxes, bringing the contract cost to an amount of $42,812,624.24 including taxes;

CONSIDERING THAT under resolution number CE-2024-632 of September 18, 2024, the City of Gatineau ratified change notices numbers 10125, 10172, 10180, 10181, 10182, and 10208 for a total amount of $190,497.41 including taxes, and authorized an additional amount of $205,490.93 including taxes for change notice number 10298, for a total of $395,988.34 including taxes, bringing the contract cost to an amount of $43,208,612.98 including taxes;

CONSIDERING THAT additional costs covered by change orders for an amount of $185,694.03 including taxes were authorized under change notice number 10383;

CONSIDERING THAT the contractor filed a new request in the amount of $110,642.19 including taxes, which brings the cumulative total of supplements to an amount of $296,336.22 including taxes;

CONSIDERING THAT the firms Les Services EXP inc. and In Situ / DMA, mandated by the City of Gatineau for the realization of plans and specifications and for work supervision, have analyzed the additional cost requests filed by the firm Pomerleau inc. and recommend their payment;

CONSIDERING THAT under Règlement 816-2017 concerning the delegation of power of the executive committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the cumulative amount of additional fees exceeds the 10% limit provided for in the bylaw or is greater than $250,000;

CONSIDERING THAT after analysis, the Service des infrastructures et des projets recommends the approval of these additional costs:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• ratifies change notice number 10383 for a total amount of $185,694.03 including taxes;

• authorizes the additional amount of $110,642.19 including taxes to the contract of Pomerleau inc., thus bringing the tender cost adjustment to the amount of $296,336.22 including taxes, with no budgetary impact. The total cost of this adjusted contract represents an amount of $43,504,949.20 including taxes. A treasurer's certificate was issued on January 31, 2025.

CONSIDERING THAT the following firm was awarded a contract:

CONSIDERING THAT the prices submitted by the aforementioned firm are valid and that optional years are provided for in the contracts;

CONSIDERING THAT the Service de sécurité incendie (Fire Safety Service) wishes to avail itself of the first year of the option and the last optional period provided for in the contract:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the management of the Service de sécurité incendie to avail itself of the first and last optional period provided for in the contract, all in compliance with the call for tender documents and the bid submitted on January 18, 2022. This renewal brings the contract to an approximate total of $529,643.53 taxes included for the first year of the option. In the event that the second year of the option is taken, the approximate amount will be $150,000 including taxes. This second renewal would bring the contract to an approximate total of $679,643.53 taxes included. The funds for this purpose will be taken from sub-project 10136.03 account 64410 (Parts and accessories) of CDR 0525 INC. RM - Ressources matérielles. The treasurer is authorized to provide in the budget for the year 2026 and 2027 the sums necessary to follow up on this. A treasurer's certificate was issued on January 31, 2025.