2025.02.26 – Regular meeting of the City of Gatineau executive committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, February 26, 2025, at 9:30 a.m.

CONSIDERING THAT this committee, by its resolution number CE-2023-510 of June 16, 2023, awarded a mandate at hourly rates to the firm Biothermica Technologies inc. in the amount of $549,027.47 including taxes, for professional consulting engineering services to carry out the design and supervision of the rehabilitation project for the biogas and leachate collection system of the former Cook sanitary landfill site (LES) in the Aylmer sector;

CONSIDERING THAT the firm Biothermica Technologies inc. has filed a request for additional professional fees in the amount of $635,796.23 including taxes;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is required since the cumulative amount of additional fees exceeds the 10% limit provided for in the bylaw or is greater than $250,000;

CONSIDERING THAT after verification, the Service des infrastructures et des projets recommends this cost adjustment for the additional professional fees:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the cost adjustment for professional consulting engineering services in the amount of $635,796.23 including taxes, without budgetary impact, for the professional services required by the firm Biothermica Technologies inc. as part of the rehabilitation project for the biogas and leachate collection system of the former Cook sanitary landfill site. The total revised cost of this contract, following this adjustment, represents an amount of $1,184,823.70 including taxes. A treasurer's certificate was issued on February 24, 2025.

CONSIDERING THAT by purchase order number 3004701 of December 14, 2023, the Ville de Gatineau awarded a contract to the firm DLS Construction inc. for the relocation of the HVAC unit at the Centre communautaire Fontaine, for a total amount of $218,107.58 including taxes;

CONSIDERING THAT additional costs covered by change orders in the amount of $24,220.03 including taxes were authorized under modification notices numbers 10219, 10303, and 10316;

CONSIDERING THAT the contractor has filed a new request in the amount of $10,370.12 including taxes, which brings the cumulative total of supplements to an amount of $34,590.15 including taxes;

CONSIDERING THAT the firms DWB Consultants and FCSD architectes, mandated by the Ville de Gatineau for the realization of plans and specifications and for the supervision of the work, have analyzed the additional cost request filed by the firm DLS Construction inc. and recommend its payment;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is required since the cumulative amount of fees exceeds the $250,000 limit provided for in the bylaw;

CONSIDERING THAT after analysis, the Service des infrastructures et des projets recommends the approval of this additional cost:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • ratifies modification notices numbers 10219, 10303, and 10316 in the amount of $24,220.03 including taxes; • authorizes an additional amount of $10,370.12 including taxes to the contract of DLS Construction inc., thus bringing the tender cost adjustment to the amount of $34,590.15 including taxes, without budgetary impact. The total cost of this adjusted contract represents an amount of $252,697.73 including taxes. A treasurer's certificate was issued on February 24, 2025.

CONSIDERING THAT nearly 30% of plant operators will leave the organization for retirement within three to five years;

CONSIDERING THAT the Attestation d’études collégiales "Techniques de gestion des eaux" is no longer offered at the Cégep de l’Outaouais;

CONSIDERING THAT to become a plant operator, the training "Conduites de procédé de traitement de l’eau" is offered only by the Centre de formation professionnelle Paul-Gérin-Lajoie which is located in Vaudreuil;

CONSIDERING THAT in order to meet the pressing needs of municipalities and cities in the water sector, the Quebec Ministry of Education is fully funding the relocation of certain programs such as the "Conduites de procédé de traitement de l’eau" training;

CONSIDERING THAT on December 10, 2024, the council gave its support for the signing of a letter of support to the Centre de formation professionnelle Paul-Gérin-Lajoie for the relocation of the "Conduite de procédés de traitement de l’eau" program to Gatineau (CM-2024-946);

CONSIDERING THAT the common objective of the Centre de formation professionnelle Paul-Gérin-Lajoie and the Service de l’eau et des matières résiduelles was to offer this professional training on the city's territory starting in the fall of 2025:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that the council authorize the signing of the proposed agreement between the Centre de formation professionnelle Paul-Gérin-Lajoie and the Service de l’eau et des matières résiduelles for the relocation of the "Conduite de procédés de traitement de l’eau" program to Gatineau. The Mayor, or in her absence the Acting Mayor, and the City Clerk, or in her absence the Deputy City Clerk or Assistant City Clerk, are authorized to sign the partnership agreement attached hereto as well as any other document to give it full effect. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.

CONSIDERING THAT this committee, by its resolution number CE-2022-416 of May 25, 2022, awarded a contract to the firm 137269 Canada Ltée – Deslauriers, to perform remote monitoring of intrusion alarm systems for municipal buildings on the city's territory, starting July 1, 2022, for a total amount of $179,877.17 including taxes;

CONSIDERING THAT several additional requests have been added to our operations. In order to meet these needs, we had to add new sites to the City's assets. These infrastructures must be protected through this contract. These new installations have contributed to the rise in the amount spent for this contract;

CONSIDERING THAT the City observes a rise in violence and crime in society in general and this contributes directly to the need to have greater physical security during its events and in its buildings. The City anticipates that this rise will be maintained and possibly even increased during the coming years;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is required since the cumulative amount of additional fees exceeds the 10% limit provided for in the bylaw or is greater than $250,000:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes an additional approximate amount of $70,000.00 including taxes, to cover the duration of the contract ending June 30, 2025, for remote monitoring services of real estate assets and maintenance of intrusion alarm systems. This brings the total amount of this contract to $249,877.17 including taxes. The funds for this purpose will be taken from the relevant budget items, up to the limit of available budget. A treasurer's certificate was issued on February 24, 2025.

CONSIDERING THAT this committee, by its resolution number CE-2023-277 of April 5, 2023, awarded a contract to the firm Signalisation GardaWorld SENC, for traffic maintenance and work signage services, mainly for short and long-term work, in urban or non-urban environments, for construction sites and/or road incidents, for an approximate amount of $1,018,760.02 for two years, including taxes;

CONSIDERING THAT this committee, by its resolution number CE-2024-798 of November 20, 2024, authorized a first cost adjustment of the contract to the firm Signalisation GardaWorld SENC, in the amount of $400,000 including taxes, bringing the total revised cost of the contract to the amount of $1,418,760.02 including taxes;

CONSIDERING THAT article 7 of the Cahier des charges particulières mentions that the quantities indicated in the tender form are provided for information purposes only and may vary upwards or downwards according to the actual needs of the City during the contract;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is required since the adjustment amount exceeds the limit provided for in the bylaw:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • ratifies AMC-10471 in the amount of $141,875.99 including taxes; • authorizes an additional amount of $43,679.30 including taxes, to the firm Signalisation GardaWorld SENC, based on the unit prices appearing in the tender form, all in compliance with the call for tenders documents 2023 SP 006. The revised cost of the contract, following these adjustments, represents a total amount of $1,604,315.31 including taxes. The funds for this purpose will be taken from various budget items, up to the limit of available funds. A treasurer's certificate was issued on February 24, 2025.

Mayor Maude Marquis-Bissonnette declares her potential conflict of interest on this item and declares that she will not participate in the deliberations, will refrain from voting, or attempting to influence the vote on this item.

CONSIDERING THAT pursuant to article 477.2 of the Loi sur les cités et villes and article 24 of the Charte de la Ville de Gatineau, the executive committee may adopt a bylaw, to the extent permitted by Règlement 14-2001 concerning the internal management of the council, commissions, and the internal executive committee of the City, for the purpose of delegating any power of the executive committee to any official or employee of the City and setting the conditions and terms for the exercise of the delegated power;

CONSIDERING THAT the executive committee wishes to reclaim the power that was delegated to the City Clerk, or their representative, regarding the authorization of the payment of all grants of less than $5,000 per elected official coming from the councillors' discretionary envelope:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee adopts Règlement 816-5-2025 amending Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the Ville de Gatineau, for the purpose of repealing Article 5.