2024.09.04 – Ordinary meeting of the Executive Committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, September 4, 2024, at 9:31 a.m.

CONSIDERING THAT this committee, by its resolution number CE-2015-789 of October 7, 2015, authorized Hydro-Québec to carry out a preliminary project study including the integration of civil engineering needs for companies owning cable distribution networks and to prepare documents in anticipation of the call for tenders for the redevelopment of Laval, Kent, Aubry, and Victoria streets;

CONSIDERING THAT this committee, by its resolution number CE-2018-181 of March 28, 2018, authorized the undergrounding agreement for existing cable networks between the Ville de Gatineau, Hydro-Québec, Bell Canada, and Vidéotron Ltée for the undergrounding project of Laval, Kent, Aubry, and Victoria streets;

CONSIDERING THAT this committee, by its resolution number CE-2018-181 of March 28, 2018, authorized the cost estimate from Vidéotron Ltée for the undergrounding project of the cable networks of Laval, Kent, Aubry, and Victoria streets in the amount of $342,894.44 including taxes;

CONSIDERING THAT Vidéotron Ltée submitted a final invoice for its work in the total amount of $432,696.61 including taxes, which includes additional design and construction costs;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw;

CONSIDERING THAT after verification, the Service des infrastructures et des projets recommends this submission cost adjustment: 0021021

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the adjustment of fees to be paid to Vidéotron Ltée in the additional amount of $89,802.17 including taxes, without budgetary impact, following the issuance of actual costs within the framework of the undergrounding project for existing cable networks on Laval, Kent, Aubry, and Victoria streets. The total revised cost of the amounts to be paid following this adjustment represents an amount of $432,696.61 including taxes. Funds for this purpose will be taken from project 20234 - Enfouissement Laval/Kent - Travaux d’aménagement au centre-ville de Gatineau – 15-3060. A treasurer's certificate was issued on August 30, 2024. Adopted

CONSIDERING THAT the integrated urban revitalization process of Vieux-Gatineau, initiated in 2014, has established the redevelopment of the commercial portion of rue Notre-Dame as a priority to support revitalization efforts in the sector;

CONSIDERING THAT in order to carry out phase 5 of this project, the Ville de Gatineau must acquire a public utility easement in favor of Bell Canada and Hydro-Québec for the relocation of a streetlight and a guy wire on a building designated by the civic address 1005-B, rue Notre-Dame;

CONSIDERING THAT the required easement is located on a part of lot 6 129 403 of the cadastre du Québec, land registration division of Hull, with an area of 21.0 m2, identified on the plan accompanying the technical description prepared by Doris Lapointe, land surveyor, on July 8, 2024, under number 2521 of her minutes and property of 10956864 Canada inc.;

CONSIDERING THAT being unable, to date, to reach an amicable agreement with the aforementioned owner for the acquisition of the required easement and considering the timelines to be respected in the realization of the project, the Service des affaires juridiques, the Service des infrastructures et des projets, and the Service des biens immobiliers jointly recommend initiating expropriation procedures for the easement:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • authorizes the acquisition of an easement for public utility purposes on a part of lot 6 129 403 of the cadastre du Québec, land registration division of Hull, with an area of 21.0 m2, as illustrated on the plan accompanying the technical description prepared by Doris Lapointe, land surveyor, under number 2521 of her minutes; • mandates the Service des infrastructures et des projets to proceed with the preparation of any plan and any technical description, and to carry out any cadastral operation required for this purpose of acquisition, by mutual agreement or by expropriation, for municipal purposes; • mandates and authorizes the Service des affaires juridiques to undertake the procedures for the acquisition of the required easement identified above, by mutual agreement or by expropriation; 0021022 • authorizes the treasurer to pay to the expropriated parties, or on their behalf, the provisional indemnity as proposed by the City or as negotiated by the parties and applicable to the aforementioned easement, in accordance with the Loi sur l’expropriation, from sub-project 20820.01 and to perform the accounting entries required to follow up on the present. The mayor or in her absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk are authorized to sign the documents for the purposes of the present. A treasurer's certificate was issued on August 30, 2024. Adopted

CONSIDERING THAT the City has adopted a reference framework and an action plan on homelessness;

CONSIDERING THAT orientation 4 of the reference framework promotes collaboration between community organizations and the Ville de Gatineau;

CONSIDERING THAT an awareness evening regarding the homeless will take place on October 18, 2024, at parc Sainte-Bernadette and in more than 30 cities in Quebec;

CONSIDERING THAT the organizers of this activity are requesting the collaboration of the Ville de Gatineau;

CONSIDERING THAT this event requires an exemption from Règlement 42-2003 concerning the maintenance of public peace and good order and Règlement 44-2003 concerning noise on the territory of the city of Gatineau: 0021024

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that the council authorize the holding of the Nuit des sans-abri event which will take place at parc Sainte-Bernadette on October 18, 2024, between 1:00 PM and 1:00 AM, as well as dismantling until 2:00 AM on the morning of October 19, and derogating from bylaws numbers 42-2003 and 44-2003. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. Adopted

CONSIDERING THAT this committee, by its resolutions numbers CE-2016-279 of April 13, 2016, and CE-2017-73 of February 1, 2017, awarded to the firm ERP Connex inc., a contract for the acquisition and implementation of an integrated financial management software package for a total amount of $3,776,315 including taxes, as well as an amount of $2,630,490 for maintenance over a 10-year period;

CONSIDERING THAT this committee, by its resolutions numbers CE-2019-431 of June 19, 2019, and CE-2020-533 of August 19, 2020, authorized additional services offered by the firm ERP Connex inc., for the development of personalized solutions, the preparation of various training sessions required for future users of the new financial system, and additional support during the testing and deployment phases for an amount of $2,495,083 taxes included;

CONSIDERING THAT this committee, by its resolutions numbers CE-2021-410 of May 19, 2021, and CE-2022-935 of November 23, 2023, also authorized amounts for additional services to the firm ERP Connex inc. While by its resolution number CE-2021-609, this committee accepted the assignment of all rights and obligations of the firm ERP Connex inc. to the company Levio Conseil inc. on June 1, 2021;

CONSIDERING THAT support from the integrator is still necessary in order to continue the transfer of knowledge to technical resources as well as to super-users so that they are able to evolve the solution and act as agents of change within the organization:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the additional services offered by the company Levio Conseil inc., 1015, avenue Wilfrid-Pelletier, suite 350, Québec, Québec, G1W 0C4 for the extension of additional support during the stabilization phases for an amount of $414,970.07 taxes included, these additional services thus bringing the total value of the contract to a total amount of $11,653,173 including taxes. The director of the Service des finances is authorized to sign the resulting change request. Funds for this purpose will be taken from the following budget item:

A treasurer's certificate was issued on August 30, 2024. Adopted 0021025

Madame the mayor Maude Marquis-Bissonnette declares her potential conflict of interest on this item and declares that she will not participate in the deliberations, will refrain from voting or attempting to influence the vote on this item. Adopted

CONSIDERING THAT this committee, by its resolution number CE-2022-933 of November 23, 2022, awarded a contract to the firm Alliance ERP inc. in the amount of $255,738.89 taxes included, for professional services of an implementation advisor and Unit4 solution;

CONSIDERING THAT this committee, by its resolution number CE-2024-175 of March 20, 2024, authorized an additional amount of $111,843.18 taxes included, for professional services of an implementation advisor and Unit4 solution;

CONSIDERING THAT professional services are proving necessary to complete the support in the stabilization phase in order to complete important developments and to finalize the documentation in connection with the development:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes an additional amount of $126,026.40 including taxes, to the firm Alliance ERP inc., 4180, rue des Rubis, Lévis, Québec, G6W 7E2, for professional services of an implementation advisor and Unit4 solution, thus bringing the total value of the contract to $493,608.49 including taxes. 0021026

Funds for this purpose will be taken from the following budget item:

A treasurer's certificate was issued on August 30, 2024. Adopted

CONSIDERING THAT the municipal council adopted the municipal homelessness action plan 2021-2023 (CM-2020-598);

CONSIDERING THAT there was a 268% increase in the number of homeless people in 2022;

CONSIDERING THAT the municipal council authorized the treasurer to draw from contingencies the sum of $616,495 for the reassessment of homelessness needs (CM-2023-1033); 0021027

CONSIDERING THAT it is necessary to ensure the management of chemical toilets, the management of a warehouse for campers' goods, as well as to ensure the safety of people experiencing homelessness on the Guertin site where several construction sites are planned:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • ratifies the contract amount of $133,000 to Réhabex, a non-profit legal entity, legally constituted in Quebec having its head office located at 59, rue Marengère, Gatineau, Québec, J8T 3T7, in order to maintain security on the site and the management of chemical toilets; • authorizes an additional amount of $145,915 to Réhabex, to continue maintaining services on the site until November 15, 2024, bringing the total approximate amount of the contract to $278,915. Funds for this purpose will be taken from the following budget item:

A treasurer's certificate was issued on August 30, 2024. Adopted