2025.01.22 – Regular meeting of the Executive Committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, January 22, 2025, at 9:30 a.m.

CE-2025-35

CONSIDERING THAT this committee, by its resolution number CE-2022-549 of June 29, 2022, awarded to the consulting engineering firm CITEK s.e.n.c., a mandate for the design, preparation of plans and specifications, and supervision of the project for the "reconstruction of boulevard de la Gappe, between boulevard Gréber and the west ramp of autoroute Guy-Lafleur and rue de Sillery", for a total amount of $548,307.15 including taxes;

CONSIDERING THAT delegation of authority number 196759 has already been approved for an amount of $4,719.25 including taxes;

CONSIDERING THAT the notice of contract modification number 10246 has already been approved for an amount of $4,151.17 including taxes;

CONSIDERING THAT the firm CITEK s.e.n.c. has submitted to the City an additional request for professional fees in the amount of $82,902.72 including taxes, for additional design work, bringing the cumulative total of adjustments to be approved to the amount of $91,773.14 including taxes;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of authority from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw;

CONSIDERING THAT after verification, the Service des infrastructures et des projets recommends this cost adjustment for the additional professional fees incurred:

PROPOSED AND UNANIMOUSLY RESOLVED 0021303 THAT this committee:

• ratify delegation of authority number 196759 and the notice of contract modification number AMC-10246 for an amount of $8,870.42 including taxes;
• authorize the cost adjustment for the additional professional fees incurred in the amount of $82,902.72 including taxes, to the firm CITEK s.e.n.c., without budgetary impact, as part of the project for the "reconstruction of boulevard de la Gappe, between boulevard Gréber and the west ramp of autoroute Guy-Lafleur and rue de Sillery", thus bringing the cumulative total of adjustments to be approved to an amount of $91,773.14 including taxes.

The total revised cost of the mandate, following this adjustment, represents an amount of $640,080.29 including taxes. A certificate from the treasurer was issued on January 19, 2025. Adopted

CE-2025-37

CONSIDERING THAT this committee, by its resolution number CE-2020-558 of September 9, 2020, awarded a contract to the firm Centre du Travailleur F.H., 2150, rue Bombardier, Sainte-Julie, Québec, J3E 2J9, for the supply and management of a clothing and related equipment program, for an approximate five-year amount of $1,845,853.02 including taxes. The contract is valid until September 8, 2025, with a possibility to renew for an additional period of two years. The firm Centre du Travailleur F.H. was sold during the contract to the firm Groupe JSV. The contract was assigned to Groupe JSV, all under the same contractual clauses; 0021304

CONSIDERING THAT article 9 of the Special Specifications mentions that the quantities indicated in the tender form are provided for information purposes only and may vary upward or downward according to the actual needs of the City during the contract;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of authority from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize an additional amount of $876,587.80 including taxes, to the firm Groupe JSV based on the unit prices appearing in the tender form, all in compliance with the tender documents 2019 SP 392, bringing the cumulative total of the contract to $2,722,440.82 including taxes, as part of the supply and management of a clothing and related equipment program. The funds for this purpose will be taken from various budgetary items, up to the limit of available funds. A certificate from the treasurer was issued on January 19, 2025. Adopted

CE-2025-40

CONSIDERING THAT the 47th edition of Bal de Neige (Winterlude) will take place from January 31 to February 17, 2025;

CONSIDERING THAT Bal de Neige will now be held in the northern part of parc Jacques-Cartier;

CONSIDERING THAT the Domaine des flocons (Snowflake Kingdom) of parc Jacques-Cartier Nord is among the favorite sites for participants with nearly 100,000 visitors;

CONSIDERING THAT street closures and traffic control are essential elements for the safety of participants:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the closure to automobile traffic as well as a temporary modification to parking regulations on certain streets as part of the Bal de Neige event for the following days of January and February 2025, namely:

Prohibition of automobile traffic on Saturdays, February 1, 8, and 15, Sundays, February 2, 9, and 16, as well as Mondays, February 10 and 17, between 9 a.m. and 6 p.m. for the following streets:

• Rue Laurier, between boulevard Sacré-Cœur and rue Dussault;
• Rue Dussault;
• The access ramp from boulevard Fournier towards Dussault;
• Except for emergency and service vehicles, organization permit holders, residents of the sector affected by the measure, workers in the sector, and Société de transport de l’Outaouais and OC Transpo buses.

Prohibition of automobile traffic on Fridays, February 7 and 14, from 9 a.m. to 11 a.m. and from 1 p.m. to 3 p.m. for the following streets:

• Rue Laurier, between boulevard Sacré-Cœur and rue Dussault;
• Rue Dussault;
• The access ramp from boulevard Fournier towards rue Dussault;
• Except for emergency and service vehicles, organization permit holders, residents of the sector affected by the measure, workers in the sector, and Société de transport de l’Outaouais and OC Transpo buses. 0021306

Prohibition of automobile traffic on Saturdays, February 1, 8, and 15, Sundays, February 2, 9, and 16, as well as Mondays, February 10 and 17, between 9 a.m. and 6 p.m. for the following streets:

• Rue Notre-Dame-de-l’île, between boulevard Sacré-Cœur and rue Marston;
• Rue Champlain between boulevard Sacré-Cœur and rue Marston;
• Rue Marston;
• Except for residents.

Prohibition of parking on Saturdays, February 1, 8, and 15, Sundays, February 2, 9, and 16, and Mondays, February 10 and 17, on one side of the following streets:

• Rue Notre-Dame-de-l’île (west/odd side) between rue Dussault and Champlain except for zone 26 permit holders;
• Rue Notre-Dame-de-l’île (east/even side) between rue Marston and Sacré-Cœur;
• Rue Marston (south side);
• Rue Champlain (east/even side), between Marston and Sacré-Cœur;
• Boulevard Sacré-Cœur (north/odd side), between rue Laurier and rue Notre-Dame-de-l’île.

These temporary changes must meet the following conditions:

• Respect the road signage standards of Québec and the Ville de Gatineau concerning street closures;
• Ensure a sufficient number of resources for street closures and traffic control;
• Ensure an agreement with the Fire and Police Security Services concerning safety measures and the operation of traffic lights on flashing mode during the event;
• This agreement is subject to the same liability and insurance clauses as those contained in the memorandum of understanding agreed upon between the Ville de Gatineau and Patrimoine canadien (Canadian Heritage) as part of the realization of the Quebec component, the "Domaine des flocons" of Bal de Neige 2025. Adopted