2024.02.21 – Regular meeting of the Gatineau City Executive Committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, February 21, at 9:30 a.m. at which

CONSIDERING THAT this committee, by its resolution number CE 2022-506 of June 15, 2022, awarded to the firm Couillard Construction ltée a contract for the resurfacing of the road on Montée Dalton, between Chemin Proulx and Chemin du 6e Rang for an approximate total amount of $2,979,593.39 including taxes;

CONSIDERING THAT the delegations of power numbers 187897, 189041, 189730, 191546, and 195186 have already been approved for an amount of $86,492.77 including taxes, for a portion of the additional work recommended previously;

CONSIDERING THAT the firm QDI, mandated by the City of Gatineau for professional engineering services for the preparation of plans, specifications, and tender documents as well as on-site supervision for the project, recommends a total amount of $267,117.98 including taxes, for the completion of additional work necessary to date;

CONSIDERING THAT pursuant to Règlement 816-2023 concerning the delegation of power from the Executive Committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the City of Gatineau, a resolution of the Executive Committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw;

CONSIDERING THAT after verification, the Infrastructure and Projects Department recommends this tender cost adjustment:

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee:

• ratifies the delegations of power numbers 187897, 189041, 189730, 191546, and 195186 for an amount of $86,492.77 including taxes;
• authorizes the tender cost adjustment of $180,625.21 including taxes, to the contract of the firm Couillard Construction ltée, as part of the road resurfacing project of Montée Dalton, between Chemin Proulx and Chemin du 6e Rang, and this, without budgetary impact, thus bringing the cumulative total of adjustments to be approved to an amount of $267,117.98 including taxes.

The total revised cost of the contract, following this adjustment, represents an amount of $3,246,711.37 including taxes. A treasurer's certificate was issued on February 19, 2024.

CONSIDERING THAT this committee, by its resolution number CE-2021-988 of November 24, 2021, awarded to the firm 6369472 Canada inc. (Equinoxe JMP), a contract for the reconstruction of Sentier du Vallon, between Chemin des Érables and Chemin Lebaudy, for an approximate total amount of $995,665.97 including taxes;

CONSIDERING THAT this committee, by its resolution number CE-2022-858 of November 2, 2022, authorized the cost adjustment for the work, in the amount of $164,826.84 including taxes, to the firm 6369472 Canada inc. (Equinoxe JMP), for the completion of additional work as part of the reconstruction project of Sentier du Vallon, between Chemin des Érables and Chemin Lebaudy, bringing the cumulative total amount of the mandate to $1,160,492.81 including taxes;

CONSIDERING THAT this committee, by its resolution number CE-2022-994 of December 7, 2022, authorized the cost adjustment for the work, in the amount of $199,704.12 including taxes, to the firm 6369472 Canada inc. (Equinoxe JMP), for the completion of additional work as part of the reconstruction project of Sentier du Vallon, between Chemin des Érables and Chemin Lebaudy, bringing the cumulative total amount of the mandate to $1,360,196.93 including taxes;

CONSIDERING THAT the delegations of power numbers 194347 and 196844 have already been approved for an amount of $75,381.35 including taxes, for a portion of the additional work recommended previously;

CONSIDERING THAT the firm WSP Canada inc., mandated by the City of Gatineau for professional engineering services for the preparation of plans, specifications, and tender documents as well as on-site supervision for the project, recommends a total amount of $143,299.53 including taxes, for the completion of additional work necessary to date;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power from the Executive Committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the City of Gatineau, a resolution of the Executive Committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw;

CONSIDERING THAT after verification, the Infrastructure and Projects Department recommends this tender cost adjustment:

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee:

• ratifies the delegations of power numbers 194347 and 196844 for an amount of $75,381.35 including taxes;
• authorizes the tender cost adjustment of $67,918.18 including taxes, to the contract of the firm 6369472 Canada inc. (Equinoxe JMP), as part of the reconstruction project of Sentier du Vallon, between Chemin des Érables and Chemin Lebaudy, and this, without budgetary impact, thus bringing the cumulative total of adjustments to be approved to an amount of $143,299.53 including taxes.

The total revised cost of the contract, following this adjustment, represents an amount of $1,503,496.46 including taxes. A treasurer's certificate was issued on February 19, 2024.

CONSIDERING THAT this committee, by its resolution number CE-2023-652 of August 16, 2023, awarded to the firm Paysagiste Envert et Fils a contract for the development of multi-purpose asphalt trails in a wooded area east of Rue George, between Rue Gérard-Gauthier and Rue Pierre-Laporte, as well as the marking of bicycle lanes on Rue George, between Rue Gérard-Gauthier and Rue Maclaren Ouest, for an approximate total amount of $769,654.15 including taxes;

CONSIDERING THAT the firm CIMA+, s.e.n.c., mandated by the City of Gatineau for professional engineering services for the preparation of plans, specifications, and tender documents as well as on-site supervision for the project, recommends a total amount of $140,095.11 including taxes, for the completion of additional work necessary to date;

CONSIDERING THAT after verification, the Infrastructure and Projects Department recommends this tender cost adjustment;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power from the Executive Committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the City of Gatineau, an authorization by the competent municipal authorities is required when the cumulative total of additional work, contingencies, or credits exceeds the lesser of 10% of the awarded contract or $250,000:

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorizes the tender cost adjustment of an additional amount of $140,095.11 including taxes, to the contract with the firm Paysagiste Envert et Fils, without budgetary impact, as part of the contract for the development work of Sentier du Lièvre Ouest - Phase 1.

The total adjusted cost of the contract represents an amount of $909,749.26 including taxes. A treasurer's certificate was issued on February 19, 2024.

CONSIDERING THAT the Centre d'Art Contemporain de l'Outaouais, a non-profit organization, has made a funding request for its project to bring artists and citizens together, by operating an experimental art laboratory;

CONSIDERING THAT Councillor Isabelle N. Miron wishes to subsidize this project from her discretionary budget;

CONSIDERING THAT the financial support granted by the elected official is $20,000 and that according to Règlement 816-2017, this grant must be approved by the Executive Committee:

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorizes the treasurer to issue a check for $20,000 to the order of the Centre d'Art Contemporain de l'Outaouais, 39, Rue Leduc, Gatineau, Québec, J8X 3Y9, as a grant for its project to bring artists and citizens together, by operating an experimental art laboratory. A treasurer's certificate was issued on February 19, 2024.

CONSIDERING THAT this committee, by its resolution number CE-2023-834 of September 20, 2023, awarded a contract for the rental and purchase of multifunction printers, a contract concluded with the Centre d'acquisitions gouvernementales (CAG);

CONSIDERING THAT articles 29.9.1 and 29.9.2 of the Loi sur les cités et villes:

• allow a municipal organization to enter into an agreement with the Centre d'acquisitions gouvernementales for the purpose of purchasing, renting, and maintaining multifunction printers;
• specify that the rules for awarding contracts by a municipality apply to contracts granted under this article and that the Centre d'acquisitions gouvernementales undertakes to respect these rules;
• specify that this contractual process is subject to the Contract Management Policy of the Centre d'acquisitions gouvernementales for its grouping agreements adopted by the board of directors of the Centre d'acquisitions gouvernementales:

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorizes an additional amount of $427,437.96 including taxes, for the addition of two multifunction printers for rent for reprography, at the same rates and conditions as the initial tender.

The total cost of this contract represents a cumulative amount of $1,476,305.47 including taxes. The funds for this purpose will be taken from the following budget item:

A treasurer's certificate was issued on February 19, 2024.