2025.03.26 – Ordinary meeting of the City of Gatineau executive committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, March 26, 2025, at 9:30 a.m.
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CONSIDERING THAT this committee, by its resolution number CE-2021-535 of June 30, 2021, awarded a contract to the firm CITEK, s.e.n.c., for professional consulting engineering services aimed at the projects of "Water main replacement and sanitary sewer extension, phase I and Water main replacement, phase II" located in the Aylmer sector in the amount of $806,310.07 including taxes;
CONSIDERING THAT this committee, by its resolution number CE-2024-158 of March 20, 2024, authorized the cost adjustment of professional consulting engineering fees, in the amount of $149,993.28 including taxes, to the firm CITEK, s.e.n.c., for additional office and site supervision for the Lakeview phase I water main replacement and sanitary sewer extension project, bringing the total cumulative amount of the mandate to $956,303.35 including taxes;
CONSIDERING THAT contract modification notices number 10250 and 10389 have already been approved for an amount of $48,128.31 including taxes;
CONSIDERING THAT the firm CITEK, s.e.n.c., has filed with the City an additional request for professional fees via contract modification notice number 10566 for additional site supervision in the amount of $90,119.57 including taxes;
CONSIDERING THAT under Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the cumulative amount of additional fees exceeds the 10% limit provided for in the bylaw or is greater than $250,000:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee:
• ratifies the additional fees for contract modification notices number 10250 and 10389 for a total amount of $48,128.31 including taxes; • authorizes the cost adjustment of additional professional fees incurred for an amount of $90,119.57 including taxes, to the firm CITEK, s.e.n.c., without budgetary impact, as part of the "Water main replacement and sanitary sewer extension, phase I and Water main replacement, phase II" projects, thus bringing the cumulative total of adjustments to be approved to an amount of $138,247.88 including taxes.
The total cost of this adjusted contract represents a cumulative amount of $1,094,551.23 including taxes. A treasurer's certificate was issued on March 24, 2025.
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CONSIDERING THAT the following firm was awarded a contract:
| Supplier | Description | Amount at award (taxes incl.) | Period covered | Optional renewal period | Other option | Price subject to indexation |
|---|---|---|---|---|---|---|
| Uteau, division of Canada inc | Biosolids recovery | $1,478,249.16 | Jan 1, 2025 – Dec 31, 2025 | CE-2020-793 / CE-2023-1040 | No | Yes |
CONSIDERING THAT the prices submitted by the aforementioned firm are valid and that two optional years are provided for in the contracts;
CONSIDERING THAT the Water and Residual Materials Department wishes to avail itself of the second and final optional period provided for in the contract:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee:
• authorizes the management of the Water and Residual Materials Department to avail itself of the second option year provided for in the contract for the recovery of biosolids, all in accordance with the call for tenders documents and its submission filed on November 25, 2020, for an additional amount of $1,478,249.16 including taxes, which will be subject to indexation, thus bringing the cumulative total of the contract to an approximate amount of $6,777,936.13; • authorizes the treasurer to make transfers if necessary to give effect to the submission adjustment. The funds for this purpose will be taken from the relevant budget item, up to the limit of budgetary availability. The funds for this purpose will be taken from the following budget item:
| Sub-project | Sub-project description | Account | Service | CDR | Amount (taxes incl.) |
|---|---|---|---|---|---|
| 10414.01 | EMR UTE – STEP Gatineau treatment – Biosolids recovery | 62430 | EMR | 0638 | $1,478,249.16 |
A treasurer's certificate was issued on March 24, 2025.
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PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee awards a contract to the firm Stratzer Conseils inc., 55956, rue Fullum, Montréal, Québec, H2G 2H5, for the realization of a characterization study of residual materials collected by the municipal collection service, including three components: residential, industrial, commercial and institutional (ICI) as well as organizational, for an approximate amount of $258,853.57, in accordance with the call for tenders documents and its submission filed on February 27, 2025, as being the submission that obtained the best score after evaluation by a selection committee, in accordance with the authorized evaluation grid. The contract takes effect upon award and will end no later than January 31, 2029, and/or when all services provided for in the contract have been rendered to the entire satisfaction of the City.
The treasurer is authorized to:
• make transfers if necessary to give effect to the submission adjustment and the awarding of the contract; • provide in the budget for the years 2026 to 2028 if required, the amounts necessary to give effect to this. The funds for this purpose will be taken from the sub-projects: EMR GMR - PGMR 2023-2029 – Residential (10379) and EMR GMR - PGMR 2023-2029 - ICI (10378).
A treasurer's certificate was issued on March 24, 2025.
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PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee awards a contract to the firm Groupe GEOS inc., 4055, boulevard Guillaume-Couture, Lévis, Québec, G6W 6M9, for professional services for the ecological characterization of the parc du Lac-Beauchamp, for an approximate amount of $251,159.44 including taxes, in accordance with the call for tenders documents and its submission filed on February 11, 2025, as being the submission received that obtained the best score after evaluation by a selection committee, all in accordance with the authorized evaluation grid.
The treasurer is authorized to make transfers if necessary to give effect to the submission adjustment. The funds for this purpose will be taken from the following budget items:
| Description of sub-project | Account | CDR | Sub-project | Amount (taxes incl.) |
|---|---|---|---|---|
| STE PE - PAB Protection - Restoration – Development | 62170 | 0551 | 10450.01 | $188,229.02 |
| STE PE - PFU - Protection, conservation and forestry improvement | 10449.01 | $30,000.00 | ||
| STE PE - PGE Orientation 1 - Aquatic ecosystems | 10448.01 | $188,229.02 |
A treasurer's certificate was issued on March 24, 2025.
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CONSIDERING THAT a copy of the minutes of the ordinary meeting of the Executive Committee of the City of Gatineau held on March 12, 2025, as well as the special meeting held on March 11, 2025, has been submitted to the Executive Committee:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee adopts the minutes as submitted.
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PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee approves the list and accepts the filing of the list of disbursements for the period of February 28 to March 6, 2025, in the amount of $8,283,591.
A treasurer's certificate was issued on March 24, 2025.
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PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee approves the list and accepts the filing of the list of disbursements for the period of February 21 to 27, 2025, in the amount of $6,728,568.
A treasurer's certificate was issued on March 24, 2025.
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CONSIDERING THAT Centre d’action bénévole Accès, a non-profit organization, has made a funding request to complete the project of a new outdoor sign;
CONSIDERING THAT Councillor Gilles Chagnon wishes to subsidize this project from the funds available via the municipal policy PO-035 "Use of support budgets for organizations and neighborhood development by council members";
CONSIDERING THAT the financial support granted is $500, and that according to Règlement 816-2017, this grant must be approved by the executive committee:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorizes the treasurer to issue a check for $500 to the order of Centre d’action bénévole Accès, as a grant to complete the project of a new outdoor sign, upon presentation of supporting documents provided by the City Clerk's Office.
A treasurer's certificate was issued on March 24, 2025.
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CONSIDERING THAT Partenaires du Secteur Aylmer, a non-profit organization, has made a funding request for expenses related to the Maison Communautaire d'Aylmer;
CONSIDERING THAT Councillor Gilles Chagnon wishes to subsidize this project from the funds available via the municipal policy PO-035 "Use of support budgets for organizations and neighborhood development by council members";
CONSIDERING THAT the financial support granted is $1,000, and that according to Règlement 816-2017, this grant must be approved by the executive committee:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorizes the treasurer to issue a check for $1,000 to the order of Partenaires du Secteur Aylmer, as a grant for expenses related to the Maison Communautaire d'Aylmer, upon presentation of supporting documents provided by the City Clerk's Office.
A treasurer's certificate was issued on March 24, 2025.
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CONSIDERING THAT Centre en sécurité alimentaire de Gatineau, a non-profit organization, has made a funding request for the organization of a benefit dinner;
CONSIDERING THAT Councillor Alicia Lacasse-Brunet wishes to subsidize this project from the funds available via the municipal policy PO-035 "Use of support budgets for organizations and neighborhood development by council members";
CONSIDERING THAT the financial support granted is $600, and that according to Règlement 816-2017, this grant must be approved by the executive committee:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorizes the treasurer to issue a check for $600 to the order of Centre en sécurité alimentaire de Gatineau, as a grant for the organization of a benefit dinner, upon presentation of supporting documents provided by the City Clerk's Office.
A treasurer's certificate was issued on March 24, 2025.
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CONSIDERING THAT École secondaire Hormidas-Gamelin, a school institution, has made a funding request to help realize excellence scholarships during the 2025 graduation ball;
CONSIDERING THAT Councillor Edmond Leclerc wishes to subsidize this project from the funds available via the municipal policy PO-035 "Use of support budgets for organizations and neighborhood development by council members";
CONSIDERING THAT the financial support granted is $1,000, and that according to Règlement 816-2017, this grant must be approved by the executive committee:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorizes the treasurer to issue a check for $1,000 to the order of École secondaire Hormidas-Gamelin, as a grant to help realize excellence scholarships during the 2025 graduation ball, upon presentation of supporting documents provided by the City Clerk's Office.
A treasurer's certificate was issued on March 24, 2025.
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CONSIDERING THAT Accompagnement des femmes immigrantes de l’Outaouais, a non-profit organization, has made a funding request for the organization of the Festival Joie de Vivre;
CONSIDERING THAT Councillor Tiffany-Lee Norris Parent wishes to subsidize this project from the funds available via the municipal policy PO-035 "Use of support budgets for organizations and neighborhood development by council members";
CONSIDERING THAT the financial support granted is $500, and that according to Règlement 816-2017, this grant must be approved by the executive committee:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorizes the treasurer to issue a check for $500 to the order of Accompagnement des femmes immigrantes de l’Outaouais, as a grant for the organization of the Festival Joie de Vivre, upon presentation of supporting documents provided by the City Clerk's Office.
A treasurer's certificate was issued on March 24, 2025.
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CONSIDERING THAT Fondation du Service de police de Gatineau, a non-profit organization, has made a funding request for the Défi de l’Ours Polaire 2025;
CONSIDERING THAT Councillor Tiffany-Lee Norris Parent wishes to subsidize this project from the funds available via the municipal policy PO-035 "Use of support budgets for organizations and neighborhood development by council members";
CONSIDERING THAT the financial support granted is $100, and that according to Règlement 816-2017, this grant must be approved by the executive committee:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorizes the treasurer to issue a check for $100 to the order of Fondation du Service de police de Gatineau, as a grant for the Défi de l’Ours Polaire 2025, upon presentation of supporting documents provided by the City Clerk's Office.
A treasurer's certificate was issued on March 24, 2025.
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CONSIDERING THAT Leucan, a non-profit organization, has made a request for financial support for the Souper Gastronomique d’Espoir;
CONSIDERING THAT Councillor Bettyna Bélizaire wishes to subsidize this project from the funds available via the municipal policy PO-035 "Use of support budgets for organizations and neighborhood development by council members";
CONSIDERING THAT the financial support granted is $500, and that according to Règlement 816-2017, this grant must be approved by the executive committee:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorizes the treasurer to issue a check for $500 to the order of Leucan, 8-10, rue Noël, Gatineau, Québec, J8Z 3G5, as financial support for the Souper Gastronomique d’Espoir, upon presentation of supporting documents presented by the City Clerk's Office.
A treasurer's certificate was issued on March 24, 2025.
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CONSIDERING THAT the Fondation québécoise du cancer, a non-profit organization, has made a request for financial support for the dragon boat race;
CONSIDERING THAT Councillor Jocelyn Blondin wishes to subsidize this project from the funds available via the municipal policy PO-035 "Use of support budgets for organizations and neighborhood development by council members";
CONSIDERING THAT the financial support granted is $300, and that according to Règlement 816-2017, this grant must be approved by the executive committee:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorizes the treasurer to issue a check for $300 to the order of the Fondation québécoise du cancer, 555, boulevard de l'Hôpital, Gatineau, Québec, J8V 3T4, as financial support for the dragon boat race, upon presentation of supporting documents presented by the City Clerk's Office.
A treasurer's certificate was issued on March 24, 2025.
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CONSIDERING THAT Club Richelieu de Buckingham, a non-profit organization, has made a funding request for the annual fundraising campaign;
CONSIDERING THAT Councillor Mario Aubé wishes to subsidize this project from the funds available via the municipal policy PO-035 "Use of support budgets for organizations and neighborhood development by council members";
CONSIDERING THAT the financial support granted is $500, and that according to Règlement 816-2017, this grant must be approved by the executive committee:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorizes the treasurer to issue a check for $500 to the order of Club Richelieu de Buckingham, as a grant for the annual fundraising campaign, upon presentation of supporting documents provided by the City Clerk's Office.
A treasurer's certificate was issued on March 24, 2025.
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CONSIDERING THAT École secondaire Hormidas-Gamelin, a school institution, has made a funding request to help realize excellence scholarships during the 2025 graduation ball;
CONSIDERING THAT Councillor Mario Aubé wishes to subsidize this project from the funds available via the municipal policy PO-035 "Use of support budgets for organizations and neighborhood development by council members";
CONSIDERING THAT the financial support granted is $1,200, and that according to Règlement 816-2017, this grant must be approved by the executive committee:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorizes the treasurer to issue a check for $1,200 to the order of École secondaire Hormidas-Gamelin, as a grant to help realize excellence scholarships during the 2025 graduation ball, upon presentation of supporting documents provided by the City Clerk's Office.
A treasurer's certificate was issued on March 24, 2025.