2024.10.23 – Regular meeting of the Executive Committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, October 23, 2024, at 9:33 a.m.

CONSIDERING THAT a copy of the minutes of the regular meeting held on October 9, 2024, as well as the special meeting held on October 10, 2024, has been submitted to the executive committee: PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee adopts the minutes as submitted.

CONSIDERING THAT the Responsible Procurement Service launched, on Wednesday, June 26, 2024, a public call for tenders for professional services - Characterization study of residual materials at the City of Gatineau;

CONSIDERING THAT the prices submitted exceed the budgetary availability;

CONSIDERING THAT article 60 of Règlement numéro 14-2001 concerning the internal management of the council, commissions and the plenary committee as well as the sharing of functions between the council and the executive committee, as amended, grants the executive committee the power to grant any contract subject to the call for tenders procedure;

CONSIDERING THAT it is therefore appropriate that the position of the City be expressed by this committee, the competent and decision-making authority in matters of calls for tenders and the granting of contracts that may result therefrom:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee rejects the only bid received in the context of call for tenders 2024 SP 109 and authorizes the Responsible Procurement Service to launch a new call for tenders at the time deemed appropriate.

CONSIDERING THAT the following firm was awarded a contract:

CONSIDERING THAT the prices submitted by the aforementioned firm are valid and that optional years are provided for in the contracts;

CONSIDERING THAT the Public Works Department wishes to avail itself of the second optional period provided for in the contract:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the management of the Public Works Department to avail itself of the second optional period provided for in the contract, all in accordance with the call for tenders documents and the bid submitted on May 27, 2019. The treasurer is authorized to provide in the budget for the year 2025, the sums necessary to follow up on this. The funds for this purpose will be taken from the concerned budget item, up to the limit of budgetary availability. A treasurer's certificate was issued on October 18, 2024.

CONSIDERING THAT this committee, by its resolution number CE-2023-643, awarded a contract to the firm Sanivac (9363-9888 Quebec inc.), 100, rue Huot, Notre-Dame-de-l’Île-Perrot, Quebec, J7W 1M4, for the rental of portable toilets for a period of three years, for a total approximate amount of $188,426.32 including taxes. The contract is valid until July 4, 2026, with a possibility to renew for two additional one-year periods;

CONSIDERING THAT in article 8 of the "Special Specifications", it is specified that the quantities indicated in the bid form are for information purposes only and may vary upwards or downwards according to actual needs during the contract:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes an additional amount of $57,803.01 including taxes, to the firm 9363-9888 Quebec inc. (Sanivac), 100, rue Huot, Notre-Dame-de-l’Île-Perrot, Quebec, J7W 1M4, on the basis of the unit prices appearing in the Bid Form with indexations, all in accordance with the call for tenders documents 2023 SP 175, thus bringing the value of the contract to $246,229.33 including taxes. The funds for this purpose will be taken from the following budget item:

A treasurer's certificate was issued on October 18, 2024.

CONSIDERING THAT an easement for water, sanitary and storm sewer pipes was granted free of charge by Camille Villeneuve, Maurice Marois and 4022408 Quebec inc. in favor of the City of Gatineau on December 7, 2012, the deed of which is published at the Land Registry Office of the Gatineau land registration division, on December 10, 2012, under number 19 623 929 and affected part of lots 3 835 834, 3 836 014 and 3 836 091 of the Quebec cadastre, Gatineau land registration division;

CONSIDERING THAT the easement was the subject of an easement modification by the Syndicat des copropriétaires of 2099 to 2119, Pink Road, on May 5, 2014, and the deed of which was published at the Land Registry Office of the Gatineau land registration division, on May 5, 2014, under number 20 717 198. This easement affected in particular part of lot 3 835 834, representing parcel 1 of the easement deed published under number 19 623 929. This part of lot 3 835 834 was also renumbered on December 13, 2012, and is now known among others as being lots 5 012 125 (private part), 5 012 128 (private part) and 5 012 131 (common part) of the Quebec cadastre, Gatineau land registration division;

CONSIDERING THAT the easement modification allowed for the replacement of parcel 1 (part of lot 3 835 834) described in the easement published under number 19 623 929 by three new parcels, now known as parcel 1 (part of lot 5 012 125), parcel 2 (part of lot 5 012 128) and parcel 3 (part of lot 5 012 131), included in the easement modification deed published under number 20 717 198;

CONSIDERING THAT following the obtaining of the aforementioned easement, municipal needs have changed and the existing infrastructures located at the location of the easement area to be partially extinguished, namely part of lot 5 012 131 of the Quebec cadastre, Gatineau land registration division, have been decommissioned in place and are no longer the responsibility of the City of Gatineau;

CONSIDERING THAT the City of Gatineau no longer needs to benefit from an easement at this location;

CONSIDERING THAT the rights published under the terms of this easement and the easement modification deed hinder the rights of the owner of this property;

CONSIDERING THAT after consultation with the concerned municipal services, it appears that such a partial extinction of the easement would have no impact for the City of Gatineau;

CONSIDERING THAT all concerned municipal services have been consulted and are in favor of this partial extinction of easement:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the partial extinction of the easement for water, sanitary and storm sewer pipes published at the Land Registry Office of the Gatineau land registration division, under number 19 623 929 and modified by the deed published at the Land Registry Office of the Gatineau land registration division, under number 20 717 198. The easement area to be cancelled being identified as the "parcel to be cancelled" on the plan prepared by Mr. Hubert Carpentier, land surveyor, under number 18517 of his minutes and representing part of lot 5 012 131 of the Quebec cadastre, Gatineau land registration division. The mayor or in her absence the acting mayor and the clerk or in her absence the assistant clerk or the deputy clerk are authorized to sign the documents for the purposes of this.

CONSIDERING THAT École St-Jean-Bosco, a school institution, has made a request for financial support for the graduation party and the three-day trip to Montreal - Grade 6 class of Mrs. Mélanie Larose;

CONSIDERING THAT Councillor Jocelyn Blondin wishes to subsidize this project from his discretionary budget;

CONSIDERING THAT the financial support granted by the elected official is $5,000, and that according to Règlement numéro 816-2017, this grant must be approved by the executive committee:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the treasurer to issue a check for $5,000 to the order of École St-Jean-Bosco, 71, rue St-Jean-Bosco, Gatineau, Quebec, J8Y 3G5, as financial support for the graduation party and the three-day trip to Montreal - Grade 6 class of Mrs. Mélanie Larose. A treasurer's certificate was issued on October 18, 2024.

CONSIDERING THAT employee number 117679 was hired on September 26, 2022;

CONSIDERING THAT since their hiring, employee number 117679 has presented deficiencies in the execution of their tasks and does not meet all the requirements of their various assignments;

CONSIDERING the multiple attempts at reassignment of employee number 117679 since the year 2022 and their failure as well as the efforts deployed by the various departments to offer them training, tools and follow-ups;

CONSIDERING THAT the representatives of the Human Resources Department and the concerned department authorize this recommendation:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the administrative termination of employment of employee number 117679.