2024.10.29 – Ordinary meeting of the Gatineau City Executive Committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Tuesday, October 29, 2024 at 10:40 a.m.

CONSIDERING THAT this committee, by its resolution number CE-2022-615 of July 6, 2022, awarded a contract to the firm Pavage Inter Cité inc. for the road network reconstruction work on boulevard Maloney Est, between avenue du Cheval-Blanc and the rivière Blanche (Mitchell Bridge), for a total approximate amount of $7,874,231.31 including taxes;

CONSIDERING THAT the delegations of power and contract modification notices numbers DP195896, DP196523, and AMC-10064 have already been approved for an amount of $199,537.54 including taxes, for a portion of the additional work recommended previously;

CONSIDERING THAT the firm QDI, mandated by the City of Gatineau for professional engineering services for the preparation of plans, specifications, and call for tenders documents as well as on-site supervision for the project, recommends a total amount of $710,600.35 including taxes, for the completion of additional work necessary to date;

CONSIDERING THAT under Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials including the power to authorize expenses and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the regulation;

CONSIDERING THAT after verification, the Infrastructure and Projects Department recommends this tender cost adjustment:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• ratifies the delegations of power and contract modification notices numbers DP195896, DP196523, and AMC-10064 for an amount of $199,537.54 including taxes;
• authorizes the tender cost adjustment of an amount of $511,062.81 including taxes, to the contract of the firm Pavage Inter Cité inc. as part of the boulevard Maloney Est reconstruction project, between avenue du Cheval-Blanc and the rivière Blanche (Mitchell Bridge), and this, without budgetary impact, thus bringing the cumulative adjustments to be approved to an amount of $710,600.35 including taxes.

The total revised cost of the contract, following this adjustment, represents an amount of $8,584,831.66 including taxes. A treasurer's certificate was issued on October 27, 2024.

CONSIDERING THAT this committee, by its resolution number CE 2020-498 of July 8, 2020, awarded a mandate to the consulting engineering firm WSP Canada inc. for the design, preparation of plans and specifications, and site supervision of phases 1 and 2 of the municipal services reconstruction project for rue Joseph (group C) for a total approximate amount of $445,541.92 including taxes;

CONSIDERING THAT this committee, by its resolution number CE-2022-65 of February 2, 2022, authorized the cost adjustment of professional consulting engineering fees, in the amount of $46,670.65 including taxes, to the firm WSP Canada inc., for the design and additional site supervision for the work of phase I of the municipal services reconstruction project for rue Joseph, bringing the total cumulative amount of the mandate to $492,212.57 including taxes;

CONSIDERING THAT the delegations of power numbers 183358 and 187797 have already been approved for an amount of $17,326.73 including taxes;

CONSIDERING THAT the firm WSP Canada inc. has submitted to the City an additional request for professional fees in the amount of $43,460.55 including taxes, for the completion of a complementary environmental characterization of granular materials, bringing the cumulative adjustments to be approved to the amount of $60,787.28 including taxes;

CONSIDERING THAT under Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials including the power to authorize expenses and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the regulation;

CONSIDERING THAT after verification, the Infrastructure and Projects Department recommends this cost adjustment for the additional professional fees incurred:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• ratifies the delegations of power numbers 183358 and 187797 for an amount of $17,326.73 including taxes;
• authorizes the cost adjustment for additional professional fees incurred in the amount of $43,460.55 including taxes, to the firm WSP Canada inc., and this, without budgetary impact, as part of the municipal services reconstruction project for rue Joseph, phases 1 and 2, thus bringing the cumulative adjustments to be approved to an amount of $60,787.28 including taxes.

The total revised cost of the mandate, following this adjustment, represents an amount of $552,999.85 including taxes. A treasurer's certificate was issued on October 27, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee awards a contract to the firm Englobe Corp., 900, boulevard de la Carrière, bureau 100, Gatineau, Québec, J8Y 6T5, for professional laboratory services to ensure qualitative control of materials and monitoring of the transport of contaminated soil for the reconstruction project of the drinking water production plant, located at 437, rue Saint-Louis, for a total approximate amount of $355,847.63 including taxes, in accordance with the call for tenders documents and its bid submitted on September 10, 2024, as being the bid that obtained the best score after evaluation by a selection committee, in accordance with the authorized evaluation grid.

A treasurer's certificate was issued on October 27, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee awards a contract to the firm Société de contrôle Johnson Canada S.E.C., 30, Edgewater Street, Unit 108, Ottawa, Ontario, K2L 1V8, for repair and maintenance services for the police headquarters chiller for an approximate amount of $419,985.28 including taxes, all in accordance with the call for tenders documents and its bid submitted on July 27, 2024, as being the only bid received and compliant. After the first year of the contract, the unit prices for items 1 to 8 will be revised annually, all based on the Consumer Price Index of Statistics Canada.

The funds for this purpose will be taken from the following budget item:

In addition, the treasurer is authorized to provide the necessary sums in the budget for the years 2025 to 2029 to follow up on this. A treasurer's certificate was issued on October 27, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee awards a contract to the firm United Rentals of Canada inc., 10 600, boulevard Henri-Bourassa, Montréal, Québec, H1C 1G9, for the rental of 18-inch pumps – Emergency situation on demand, all in accordance with the call for tenders documents and its bid submitted on September 23, 2024, as being the only bid received and compliant. After the first year of the contract, the unit prices will be revised annually, all based on the Consumer Price Index of Statistics Canada. The contract will be valid from the date of award until August 31, 2026.

The funds for this purpose will be taken from the relevant budget items, up to the limit of available funds. A treasurer's certificate was issued on October 27, 2024.

CONSIDERING THAT the City of Gatineau wishes to benefit from insurance coverage to protect its assets and protect itself in the event of a lawsuit;

CONSIDERING THAT sections 29.9.1 of the Loi sur les cités et villes and section 14.7.1 of the Code municipal du Québec:

• allow a municipal organization to enter into an agreement with the Union des municipalités du Québec (UMQ) for the purpose of purchasing movable property, executing work, or granting an insurance contract or supply of services by the organization or organizations on behalf of the municipality;
• specify that the rules for awarding contracts by a municipality apply to contracts awarded under this section and that the UMQ undertakes to respect these rules;
• specify that this contractual process is subject to Règlement 26 – Règlement sur la gestion contractuelle de l’Union des municipalités du Québec for its group agreements adopted by the board of directors of the UMQ;

CONSIDERING THAT the UMQ has the mandate to prepare, on its own behalf and on behalf of interested municipalities, a call for tenders document aimed at awarding a joint purchase contract for property and casualty insurance as well as for consultant and risk manager services;

CONSIDERING THAT the UMQ has awarded a contract;

CONSIDERING THAT it is possible for the City of Gatineau to integrate this joint group purchase for property and casualty insurance as well as for consultant and risk manager services, according to the rules established in the call for tenders document prepared by the UMQ;

CONSIDERING THAT the City of Gatineau adopted resolution number CE-2024-362 on May 29, 2024, to extend the property insurance contract until November 1, 2024, to allow the City to align with the Regroupement Grandes Villes;

CONSIDERING THAT the Group has proceeded with the renewal for the annual contract starting next November 1:

PROPOSED AND UNANIMOUSLY RESOLVED THAT the preamble be an integral part of these presents as if recited at length. Furthermore, that the City:

• be authorized to renew its membership in the group from November 1, 2024, to November 1, 2025, for the joint purchase of property and casualty insurance as well as for UMQ consultant and risk manager services for its portfolio of property, equipment breakdown, crime, automobile, and civil and municipal liability insurance;
• undertakes to respect the terms of this contract as if it had contracted directly with the supplier to whom the contract is awarded;
• undertakes to pay the property, equipment breakdown, and crime insurance premium to the firm Beneva for a total approximate amount of $1,742,126.29 including taxes;
• undertakes to pay the automobile insurance premium to the firm Beneva for a total approximate amount of $493,269.69 including taxes;
• undertakes to pay the civil and municipal liability insurance premium to the firm AON for a total approximate amount of $372,436.00 including taxes;
• undertakes to pay as fees to the UMQ, an annual amount corresponding to 1% of the premiums paid, for an approximate amount of $29,983.55 including taxes;
• authorizes the UMQ, on the occasion of the setting up of a guarantee fund, to retain the interest income generated by the investment of the funds guaranteeing the payment of the guarantee fund, as fees for the supervision of the insurer's operations and the management of the guarantee fund.

That a copy of this resolution be transmitted to the UMQ. The treasurer is authorized to make, during the covered period, the necessary disbursements based on the variation related to the volume of assets to be insured, up to the limit of budgetary availability. The funds for this purpose will be taken from the following budget items, up to the limit of available funds:

A treasurer's certificate was issued on October 27, 2024.

CONSIDERING THAT this committee, by its resolution number CE-2022-149 of March 9, 2022, awarded a mandate to the consulting engineering firm QDI for the design, preparation of plans and specifications, and supervision of the project for the "Reconstruction of chemin McConnell and rue Samuel-Edey", for a total amount of $719,197.43 including taxes;

CONSIDERING THAT the contract modification notice number 10282 has already been approved for an amount of $68,653.78 including taxes;

CONSIDERING THAT the firm QDI has submitted to the City an additional request for professional fees in the amount of $49,759.42 including taxes, for the design and additional site supervision, bringing the cumulative adjustments to be approved to the amount of $118,413.20 including taxes;

CONSIDERING THAT under Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials including the power to authorize expenses and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the regulation;

CONSIDERING THAT after verification, the Infrastructure and Projects Department recommends this cost adjustment for the additional professional fees incurred:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• ratifies the AMC number 10282 for an amount of $68,653.78 including taxes;
• authorizes the cost adjustment for additional professional fees incurred in the amount of $49,759.42 including taxes, to the firm QDI, and this, without budgetary impact, as part of the project for the "Reconstruction of chemin McConnell and rue Samuel-Edey", thus bringing the cumulative adjustments to be approved to an amount of $118,413.20 including taxes.

The total revised cost of the mandate, following this adjustment, represents an amount of $837,610.63 including taxes. A treasurer's certificate was issued on October 27, 2024.

CONSIDERING THAT the National Assembly of Quebec has adopted the Loi visant principalement la récupération de sommes payées injustement à la suite de fraudes ou de manœuvres dolosives dans le cadre de contrats publics;

CONSIDERING THAT this law aimed at the reimbursement and recovery of sums paid unjustly following fraud or fraudulent maneuvers in the context of the awarding, allocation, or management of public contracts and covers all contracts concluded after October 1, 1996;

CONSIDERING THAT consequently, the City of Gatineau mandated the firm IMK S.E.N.C.R.L./LLP to undertake the necessary legal proceedings under the Loi visant principalement la récupération de sommes payées injustement à la suite de fraudes ou de manœuvres dolosives dans le cadre de contrats publics against the firm Aecom;

CONSIDERING THAT the file is still not finished and is now before the Court of Appeal, it is therefore necessary to extend the mandate granted to IMK in order to represent the City of Gatineau before the courts in connection with the Loi visant principalement la récupération de sommes payées injustement à la suite de fraudes ou de manœuvres dolosives dans le cadre de contrats publics:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee confirms the extension of the mandate to the firm IMK S.E.N.C.R.L./LLP, and authorizes an additional amount of fees of $121,000, in order to represent the City of Gatineau before the courts in connection with the Loi visant principalement la récupération de sommes payées injustement à la suite de fraudes ou de manœuvres dolosives dans le cadre de contrats publics.

A treasurer's certificate was issued on October 29, 2024.