2025.01.15 – Regular meeting of the City of Gatineau executive committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, January 15, 2025 at 9:32 a.m.
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CONSIDERING THAT the City wishes to partner with organizations to contribute to the development of a service offering in sports, leisure, outdoor activities, and community development;
CONSIDERING THAT the Ville de Gatineau has adopted a Community Development Support Framework aimed at supporting the initiatives of organizations dedicated to leisure, sports, outdoor activities, and community development, the update of which was adopted by the municipal council by its resolution number CM-2024-664;
CONSIDERING THAT the organizations have submitted requests to this Support Framework;
CONSIDERING THAT the Service des loisirs, des sports et du développement des communautés has analyzed the support requests received, according to the evaluation criteria provided for in the Community Development Support Framework:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that the council:
• accept the recommendations of the Service des loisirs, des sports et du développement des communautés concerning financial support to organizations, in the amount of $3,657,406.00 as indicated in Appendix A and in accordance with the allocated budgets; • approve the partnership memorandum of understanding between the Ville de Gatineau and the organization Action-Quartiers; • approve the partnership memorandum of understanding between the Ville de Gatineau and the organization l’Association des résidents du Plateau; • approve the partnership memorandum of understanding between the Ville de Gatineau and the organization Centre Actions Générations des aînés de la Vallée-de-la-Lièvre; • authorize the mayor or, in her absence, the acting mayor, and the clerk or, in her absence, the deputy clerk or assistant clerk, to sign the partnership memorandum of understanding for the years 2025-2027 with the organization Action-Quartiers, attached hereto, as well as any other document to give them full effect; • authorize the mayor or, in her absence, the acting mayor, and the clerk or, in her absence, the deputy clerk or assistant clerk, to sign the partnership memorandum of understanding for the years 2025-2029 with the organization Association des résidents du Plateau, attached hereto, as well as any other document to give them full effect; • authorize the mayor or, in her absence, the acting mayor, and the clerk or, in her absence, the deputy clerk or assistant clerk, to sign the partnership memorandum of understanding for the years 2025-2029 with the organization Centre Actions Générations des aînés de la Vallée-de-la-Lièvre, attached hereto, as well as any other document to give them full effect; • approve the amendments to the agreements already in progress as indicated in Appendix A in order to enhance their funding in accordance with the updates to the Support Framework adopted by resolution number CM-2024-664; • authorize the director of the Service des loisirs, des sports et du développement des communautés to sign the letters of agreement between the Ville de Gatineau and the organizations identified in Appendix A, to follow up on this, as well as any other document to give them full effect; • authorize the director of the Service des loisirs, des sports et du développement des communautés to sign the letters of agreement between the Ville de Gatineau and the specific partners identified in Appendix D, to follow up on this, as well as any other document to give them full effect; • authorize the treasurer to commit the funds in 2025 and to make payments to the organizations identified in Appendix A, upon presentation of supporting documents prepared by the Service des loisirs, des sports et du développement des communautés; • authorize the treasurer to issue checks to each organization responsible for the partnership memoranda of understanding mentioned above and according to the terms and conditions stipulated in the partnership memoranda of understanding to be entered into with the organizations, upon presentation of supporting documents prepared by the Service des loisirs, des sports et du développement des communautés; • authorize the treasurer to provide the recommended sums in the 2026 budget and following years to follow up on the partnership memoranda of understanding; • authorize the treasurer to transfer the residual balance from the year 2025 to the year 2026 in order to reallocate the funds to the next Community Development Support Framework.
A treasurer's certificate was issued on January 13, 2025. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
Mayor Maude Marquis-Bissonnette declares her potential conflict of interest regarding the project below and declares that she will not participate in the deliberations, will refrain from voting, or attempting to influence the vote on this item.
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CONSIDERING THAT the Bureau des événements has completed the second series of analyses of support requests for the 2025 calendar for the Major Events Support Program and for the Event Support Program – Eligible budgets of less than $50,000;
CONSIDERING THAT the Bureau des événements recommends that the municipal council adopt the financial contributions of an amount of $1,312,860 in cash, an amount of $546,600 in cost-based services, and $162,150 in value of services to organizations, in accordance with the budgets allocated to the two support programs concerned:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that the council:
• approve the financial contributions and services detailed in Appendix A under the Major Events Support Program (PSGÉ) for the year 2025; • approve the financial contributions and services detailed in Appendix B under the Event Support Program – Eligible budgets of less than $50,000 (PSÉ) for the year 2025; • authorize the treasurer to:
- pay the expenses for cost-based services incurred in the context of the organization of events and which are provided for by the City in the service support included in the memoranda of understanding;
- make payments to the organizations identified in Appendices A and B, prepared by the Service des arts, de la culture et des lettres;
- pay an additional maximum sum of $5,000 per organization to those committing to a strategic plan process or traffic and origin study according to budget availability;
- transfer the residual balances of sub-projects 10033.02, 10031.01, 10034.01, 10035.01, 10036.01, 10037.01, and 10038.01 from the year 2024 to the year 2025. In the event of exceptional circumstances determined by the City, the contribution in services could be higher than the forecasts, while respecting the limits established in the support programs. The Bureau des événements may, in these circumstances, reimburse invoices to the organizations concerned, upon presentation of supporting documents, or pay suppliers, if applicable; • authorize the Service de police – Parking section, adult school brigade, and animal control to:
- provide free or billable parking spaces in certain municipal parking lots;
- move permit holders to time-limited parking or to parking meters (paid spaces);
- make all arrangements required for the smooth running of the activities concerned; • authorize the Service de police to bill Patrimoine canadien for police overtime during Canada Day; • authorize the Service des finances to add property insurance coverage for the Festival L’Outaouais en fête and for the Festival de montgolfières de Gatineau to the Ville de Gatineau non-profit organization insurance policy; • authorize the mayor or, in her absence, the acting mayor, and the clerk or, in her absence, the deputy clerk or assistant clerk, to sign the memoranda of understanding as well as any modification or amendment to the memoranda of understanding with organizations receiving $250,000 or more in grants; • authorize the management of the Service des arts, de la culture et des lettres or its representatives to sign the memoranda of understanding as well as any other modification or amendment to the memoranda of understanding with organizations receiving less than $250,000 in grants.
A treasurer's certificate was issued on January 13, 2025. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
Mayor Maude Marquis-Bissonnette declares her potential conflict of interest regarding the project below and declares that she will not participate in the deliberations, will refrain from voting, or attempting to influence the vote on this item.
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CONSIDERING THAT following the announcement of the closure of the PIQM, the City submitted a request to modify the memorandum of understanding to transfer the residual financial assistance from the PIQM to the Programme d’infrastructures municipales d’eau (PRIMEAU) at the ministère des Affaires municipales et de l’Habitation (MAMH);
CONSIDERING THAT the council, by its resolution number CM-2022-129 of February 15, 2022, authorized the filing of a financial assistance request under the PRIMEAU program for projects in lot 5 of the Programme de réfection de la station d’épuration des eaux usées du secteur de Gatineau (PRÉSTEP);
CONSIDERING THAT the MAMH sent a letter of promise of financial assistance dated October 21, 2022;
CONSIDERING THAT this committee, by its resolution number CE-2022-875 of November 9, 2022, awarded a contract to the firm Beaudoin Canada for the work on lot 5 of the PRÉSTEP;
CONSIDERING THAT the City received the memorandum of understanding regarding the granting by the MAMH of financial assistance under sub-component 1.2 of the PRIMEAU dated November 5, 2024;
CONSIDERING THAT a copy of this protocol must be duly signed and returned to the Ministry to maintain the credits reserved for the purposes of financial assistance:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that the council authorize the mayor or, in her absence, the acting mayor, and the clerk or, in her absence, the deputy clerk or assistant clerk, to sign the memorandum of understanding between the ministère des Affaires municipales et de l’Habitation and the Ville de Gatineau, regarding the financial assistance granted under component 1.2 of the Programme d’infrastructures municipales d’eau (PRIMEAU).
A treasurer's certificate was issued on January 13, 2025. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
DOCUMENT DEPOSIT
- Deposit of the 2024 acquisitions report made under Règlement numéro 819-4-2023 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the Ville de Gatineau.
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CONSIDERING THAT the company 7786603 Canada inc. has filed a request to proceed, at its own expense and in compliance with current regulations, with the installation of municipal services to serve the integrated residential project located at 971, chemin Vanier (Place du Musée - Phase 11);
CONSIDERING THAT an agreement must be signed between the Ville de Gatineau and the company 7786603 Canada inc. to establish the guidelines governing the construction of the municipal services required to serve the integrated residential project located at 971, chemin Vanier (Place du Musée - Phase 11):
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that the council:
• accept the agreement to be entered into between the Ville de Gatineau and the company 7786603 Canada inc. concerning the integrated residential project located at 971, chemin Vanier (Place du Musée - Phase 11), shown on the overall plan prepared by the firm CIMA+, s.e.n.c., bearing the number G-2024-017-01-1/3; • ratify the request presented by the aforementioned company to build, at its own expense and in compliance with the current regulations of the Ville de Gatineau (Règlements numéros 98-2003 and 99-2003 and their amendments), the municipal services and streets in the project; • notify the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs that the Ville de Gatineau does not oppose the issuance of the authorization required for the installation of municipal services in this project; • notify the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs that the Ville de Gatineau undertakes to maintain the stormwater management works that will be built in this project and which will be transferred to it, and to register them in its operation and maintenance register; • attest that the existing water and sewer networks are capable of serving the project mentioned above and comply with the various infrastructure master plans; • authorize the aforementioned company to have the specifications and plans necessary for the execution of the work alluded to above prepared, also at its own expense, by the firm CIMA+, s.e.n.c.; • endorse the request of the aforementioned company to entrust the supervision, with residence, of the aforementioned work to the firm CIMA+, s.e.n.c. and that the resulting expense be assumed by this company; • accept the recommendation of the aforementioned company to retain the services of the firm Paterson Group to perform quality control of materials and that the resulting expense be assumed by this company; • authorize Hydro-Québec to proceed with the connection of the street lighting network, in accordance with the plans that will be approved by the Service de planification des actifs et des investissements; • require that the company, its successors and legal heirs transfer to the Ville de Gatineau, free of charge, the municipal services and the easements required in this project; • authorize the mayor or, in her absence, the acting mayor, and the clerk or, in her absence, the deputy clerk or assistant clerk, to sign the agreement, the contract relating to the obtaining of the easements that are the subject of this document, all as they will appear on the final plans that will be filed at the Bureau de la publicité des droits.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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CONSIDERING THAT the company 329 Marquette inc. has filed a request to proceed, at its own expense and in compliance with current regulations, with the installation of municipal services to serve the project planned at 329, rue Marquette;
CONSIDERING THAT an agreement must be signed between the Ville de Gatineau and the company 329 Marquette inc. to establish the guidelines governing the construction of the municipal services in the project planned at 329, rue Marquette:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that the council:
• accept the agreement to be entered into between the Ville de Gatineau and the company 329 Marquette inc. concerning the project planned at 329, rue Marquette, shown on the overall plans prepared by the firm CIMA+, s.e.n.c., bearing the number C-003; • ratify the request presented by the aforementioned company to build, at its own expense and in compliance with the current regulations of the Ville de Gatineau (Règlements numéros 98-2003 and 99-2003 and their amendments), the municipal services and streets in the project; • authorize the aforementioned company to have the specifications and plans necessary for the execution of the work alluded to above prepared, also at its own expense, by the firm CIMA+, s.e.n.c.; • endorse the request of the aforementioned company to entrust the supervision, with residence, of the aforementioned work to the firm CIMA+, s.e.n.c. and that the resulting expense be assumed by this company; • require that the company, its successors and legal heirs transfer to the Ville de Gatineau, free of charge, the municipal services and the easements required in this project; • authorize the mayor or, in her absence, the acting mayor, and the clerk or, in her absence, the deputy clerk or assistant clerk, to sign the agreement, the contract relating to the obtaining of the easements that are the subject of this document, all as they will appear on the final plans that will be filed at the Bureau de la publicité des droits.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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CONSIDERING THAT the company Le spécialiste du bureau Fredal inc. has filed a request asking for the installation of the municipal services required to serve the project located at 270, boulevard Alexandre-Taché;
CONSIDERING THAT an agreement must be signed between the Ville de Gatineau and the company Le spécialiste du bureau Fredal inc. to establish the guidelines governing the construction of the municipal services required to serve the project located at 270, boulevard Alexandre-Taché:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that the council:
• accept the agreement to be entered into between the Ville de Gatineau and the company Le spécialiste du bureau Fredal inc. concerning the terms of execution of the work required to serve the project located at 270, boulevard Alexandre-Taché, shown on the overall plan prepared by the firm QDI, bearing the number G-2024-053-02; • ratify the request presented by the aforementioned company aiming for the construction of municipal services in this project, in compliance with the current regulations of the Ville de Gatineau (Règlements numéros 98-2003 and 99-2003 and their amendments); • notify the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs that the Ville de Gatineau does not oppose the issuance of the authorization required for the installation of municipal services in this project; • attest that the existing water and sewer networks are capable of serving the project mentioned above and comply with the various infrastructure master plans; • authorize the aforementioned company to have the specifications and plans necessary for the execution of the work alluded to above prepared, at its own expense, by the firm QDI; • endorse the request of the aforementioned company to entrust the supervision, with residence, of the aforementioned work to the firm QDI and that the resulting expense be assumed by this company; • accept the recommendation of the aforementioned company to retain the services of the firm Paterson Group to perform quality control of materials and that the resulting expense be assumed by this company; • require that the company, its successors and legal heirs transfer to the Ville de Gatineau, free of charge, the municipal services and the easements required in this project; • authorize the mayor or, in her absence, the acting mayor, and the clerk or, in her absence, the deputy clerk or assistant clerk, to sign the agreement, the contract relating to the obtaining of the easements that are the subject of this document, all as they will appear on the final plans that will be filed at the Bureau de la publicité des droits; • authorize the treasurer to reimburse, upon presentation of documents produced by the Service de la planification des actifs et des investissements, the City's share related to the professional fees required for the execution of this work, up to a maximum of $42,000 chargeable to and funded by the envelope ING-03-018 Surdimensions - Divers projets de développement; • authorize the treasurer to allocate an investment budget of $220,000 chargeable for the execution of the work related to the installation of the new drinking water pipe located on rue Châteaubriand, the financial structure of which will come, in part, from the envelope ING-03-018 Surdimensions - Divers projets de développement for the City's portion and from billing the applicant for the applicant's share of the actual cost of the work, i.e., 100% of the costs related to service connections and 50% of the costs related to the new water main. The treasurer is authorized to make the accounting entries required to follow up on this agreement.
A treasurer's certificate was issued on January 13, 2025. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the following firms, all in compliance with the call for tenders documents and the bids submitted on December 2, 2024, the firms having submitted the lowest compliant bids received for each section, namely:
• The firm Spécialiste en Sécurité au Travail (3835243 Canada inc.), 157, boulevard Gréber, Gatineau, J8T 3R1, for the East section for the supply of safety footwear for a period of three years for an approximate amount of $344,705.97 including taxes; • The firm Riobec Sécurité inc., 540, boulevard Saint-Joseph, Gatineau, J8Y 4A3, for the West section for the supply of safety footwear for a period of three years for an approximate amount of $262,232.37 including taxes.
After the first year of the contract, the unit prices will be revised annually, all based on the Statistique Canada consumer price index. The contracts may be renewed for two additional one-year periods. The funds for this purpose will be taken from the relevant budget items up to the limit of budget availability. The treasurer is authorized to provide the necessary sums in the budgets for the years 2026 to 2028 to follow up on this. A treasurer's certificate was issued on January 13, 2025.
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CONSIDERING THAT the municipal council, by its resolution number CM-2001-57 of December 12, 2001, adopted a Salary Policy for management employees;
CONSIDERING the current provisions of the Salary Policy and the Collection of Working Conditions for management employees of the Ville de Gatineau;
CONSIDERING THAT one of the objectives of the policy is to allow for equitable remuneration based on the market for similar positions and to maintain an adequate gap with unionized positions;
CONSIDERING the recommendation CP-RH-2024-03 presented in the context of the budget study and the adoption of the 2025 budget by resolution number CM-2024-898:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that the council accept to increase by 3.0% for the year 2025 as well as by 2.5% for the year 2026, the salary scale for management employees of the Ville de Gatineau provided for in the Salary Policy adopted by the council on December 12, 2001, all applicable retroactively to January 1, 2025.
This resolution does not apply to police and firefighter management positions for which salary increases are already provided for by a differential applicable to unionized positions. The Service des ressources humaines is authorized to modify Appendix B of the policy accordingly. The funds for this purpose will be taken from the service budget for 2025 and the treasurer is authorized to provide the amounts for the year 2026 to follow up on this.
A treasurer's certificate was issued on January 13, 2025. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
The president informs the members of the withdrawal of the following item: 28.1 Project number 141475 --> REC/C – Modification of the Salary Policy for chiefs of the Service de sécurité incendie de la Ville de Gatineau
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CONSIDERING THAT a copy of the minutes of the regular meetings held on December 4 and 11, 2024, as well as the special meetings held on December 10, 12, and 18, 2024, was provided to the executive committee:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee adopt the minutes as submitted.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee approve the list and accept the deposit of the list of disbursements from November 29 to December 5, 2024:
| Description | Amount | Period |
|---|---|---|
| Disbursement list | $14,591,706 | November 29 to December 5, 2024 |
A treasurer's certificate was issued on January 13, 2025.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee approve the list and accept the deposit of the list of disbursements from December 6 to December 12, 2024:
| Description | Amount | Period |
|---|---|---|
| Disbursement list | $11,775,290 | December 6 to December 12, 2024 |
A treasurer's certificate was issued on January 13, 2025.
DOCUMENT DEPOSIT 2. Deposit of the list of grants from the council members' support budget – November 2024