2025.12.17 – Ordinary meeting of the Gatineau City executive committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, December 17, 2025, at 9:30 a.m., at which
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Techno Feu inc., 105, route Marie-Victorin, St-François-du-Lac, Quebec, J0G 1M0, for the purchase of a ladder truck of 125 feet or more, for a total amount of $3,503,206.03 including taxes, all in compliance with the call for tender documents and its bid submitted on November 24, 2025, as it was the lowest compliant bid received and obtained a score of 75.80 following the evaluation process.
Upon issuance of the purchase order, the prices submitted in the Formule de soumission (Bid Form) book will be adjusted downward or upward according to the following formula:
(US/CAD exchange rate on the business day preceding the issuance of the purchase order / US/CAD exchange rate at the opening of bids) X ladder truck price
The US/CAD exchange rates are the average daily exchange rates published each business day by the Bank of Canada.
The funds for this purpose will be taken from the following budget item:
| Description of sub-project | Budget Information | Amount (taxes included) |
|---|---|---|
| STP GFE - Camion échelle 352F387 | 10 6 4920 0 109 2 1633.11 | $3,503,206.03 |
A treasurer's certificate was issued on December 12, 2025.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Techno Feu inc., 105, route Marie-Victorin, St-François-du-Lac, Quebec, J0G 1M0, for the purchase of two rescue trucks, for a total amount of $5,728,014.24 including taxes, all in compliance with the call for tender documents and its bid submitted on November 27, 2025, as it was the only compliant bid received.
In accordance with section 573.3.3 of the Loi sur les cités et villes (Cities and Towns Act), which stipulates that in the event that a municipality, following a call for tenders, has received only one compliant bid, it may reach an agreement with the bidder to conclude the contract at a price lower than that proposed in the bid, without changing the other obligations, when the proposed price shows a significant discrepancy with that provided for in the estimate established by the municipality. The Service de l'approvisionnement responsable (Responsible Procurement Department) contacted the firm to negotiate the proposed price, but the firm refused, stating that it had already submitted the most advantageous offer possible.
The unit prices submitted in the Formule de soumission (Bid Form) book will be adjusted downward or upward according to the following formula:
(US/CAD exchange rate on the business day preceding the issuance of the purchase order / US/CAD exchange rate at the opening of bids) X ladder platform truck price
The US/CAD exchange rates are the average daily exchange rates published each business day by the Bank of Canada.
The funds for this purpose will be taken from the following budget items:
| Description | Budget Information | Amount taxes included |
|---|---|---|
| STP GFE - SCRI 2023-2027 Unité de secours (2023) | 64920 0109 21609.11 | $2,299,773.78 |
| STP GFE - SCRI 2023-2027 Unité de secours (2026) | 64920 0109 21609.12 | $2,299,773.78 |
| STP GFE - SCRI 2023-2027 Camion-échelle de 40 m avec pompes de 40 m (2025) | 64920 0109 21609.13 | $999,643.86 |
| STP GFE - Camion échelle 352F387 | 64920 0109 21633.11 | $128,822.82 |
A treasurer's certificate was issued on December 12, 2025.
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CONSIDERING THAT the contract for maintenance, support, and updates for management, communication, and police and fire information software ends on December 31, 2025;
CONSIDERING THAT it is essential for the City of Gatineau to have a maintenance, support, and update contract for this communication and police and fire information software, and that the company Versaterm inc. is the only one capable of providing the maintenance and update services;
CONSIDERING THAT under Article 573.3, paragraph 6 a) and b) of the Loi sur les cités et villes (Cities and Towns Act), the provisions applicable to the awarding of contracts do not apply to a contract whose object derives from the use of a software package or software and aims to ensure compatibility with existing systems, software packages, or software and the protection of exclusive rights such as copyrights, patents, and exclusive licenses:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee agree to renew the contract for maintenance, support, and updates for management, communication, and police and fire information software with the firm Versaterm inc., 2300, Carling Avenue, Ottawa, Ontario, K2B 7G1, from January 1, 2026, to December 31, 2026, in the amount of $525,108.23 including taxes. The treasurer is authorized to pay the invoices resulting from the maintenance, support, and update contract for management, communication, and police and fire information software upon presentation of supporting documents provided by the Police Department and to provide in the 2026 budget the necessary sums to follow up on this. The funds for this purpose will be taken from the relevant budget items, up to the limit of budget availability.
A treasurer's certificate was issued on December 15, 2025, conditional upon the adoption of the 2026 budget.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:
• authorize the extension of the contract with the firm Techno Feu inc., 105, route Marie-Victorin, St-François-du-Lac, Quebec, J0G 1M0, for the rental of a ladder-basket pumper truck for a period of eight months, for a total amount of $93,129.73 including taxes, thus bringing the total amount of the contract to $590,140.41 including taxes;
• authorize the treasurer to provide in the 2026 budget the necessary sums to follow up on this.
A treasurer's certificate was issued on December 15, 2025.
Mayor Maude Marquis-Bissonnette declares her potential conflict of interest regarding this item and declares that she will not participate in the deliberations, will refrain from voting, or attempting to influence the vote on this item.
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CONSIDERING THAT this committee, by its resolution number CE-2021-565 of July 6, 2021, awarded a contract to the firm Électroméga Ltée, for the supply and installation of an access control and management system for the parking garage in the Cité sector, for an approximate total amount of $332,018.34 including taxes, for a period of four years;
CONSIDERING THAT the firm Électroméga Ltée is not respecting its contractual obligations;
CONSIDERING THAT Article 60 of Règlement numéro 14-2001 concerning the internal management of the council, commissions, and plenary committee as well as the sharing of functions between the council and the executive committee, as amended, grants the executive committee the power to award any contract subject to the call for tender procedure;
CONSIDERING THAT it is therefore appropriate that the City's position be expressed by this committee, the competent and decision-making authority in matters of calls for tenders and the awarding of contracts that may result therefrom:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee terminate the contract awarded to the firm Électroméga Ltée, 105, avenue Liberté, Candiac, Quebec, J5R 3X8, for the access control and management system of the parking garage in the Cité sector, within the framework of call for tenders 2021 SP 052 awarded by resolution number CE-2021-565 of July 6, 2021.
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CONSIDERING THAT this committee, by its resolution number CE-2023-160 of February 22, 2023, awarded a contract to the firm Vidéotron Ltée, for the public data transmission network for the period from March 1, 2023, to February 28, 2026, for an approximate total amount of $324,103.03 including taxes;
CONSIDERING THAT this committee, by its resolution number CE-2025-808, authorized an increase in the cost of the contract of $71,584 including taxes, (AMC-10762) for estimated additional costs, thus bringing the total value of the contract to the amount of $395,687.03 including taxes, for the period from March 1, 2023, to February 28, 2026;
CONSIDERING THAT there has been a second cost overrun linked to more sustained consumption of certain peripherals which caused high so-called "out-of-plan" costs, we have readjusted the plans of all groups to reduce "out-of-plan" costs and asked the supplier to create overrun reports for us. The reports will allow us to be more agile in the management of grouped plans in order to minimize "out-of-plan" costs which are very expensive;
CONSIDERING THAT apart from the situation above, we notice higher consumption by the "police" group caused by certain application upgrades which is currently not manageable on the information technology side:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize an additional amount of $168,429 including taxes (AMC-10900) for estimated additional costs, thus bringing the total value of the contract to the amount of $564,115.52 including taxes, for the period from March 1, 2023, to February 28, 2026. The contract is renewable for two additional one-year periods, which would bring the total approximate amount of the contract to $780,184.72 including taxes. The funds for this purpose will be taken from the following budget items:
| Item | Description of budget item | Amount taxes included |
|---|---|---|
| 10360.02 | IT – Telecom Infrastructure / IT | $54,237.00 |
| 10229.01 | Police / Technologies – Rental of IT equipment | $61,776.00 |
| 10137.02 | Fire Safety – Telecommunication - IT | $4,851.00 |
| 10112.09 | Plants - Telecommunication - IT | $14,507.00 |
| 10404.03 | Traffic lights - Annual program / Traffic system | $9,726.00 |
| 10227.62 | Parking – Parking meters / Cellular | $12,008.00 |
| 10331.01 | Other | $11,324.00 |
| $168,429.00 |
A treasurer's certificate was issued on December 16, 2025.
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CONSIDERING THAT this committee, by its resolution number CE-2021-386 of May 12, 2021, awarded a contract to the firm WSP Canada inc., 480, boulevard de la Cité, suite 200, Gatineau, Quebec, J8T 8R3, for professional services for the production of a government authorization request document in accordance with decree number 8-2013 of January 16, 2013, with a view to the realization of phase 2 of the widening of chemin Pink to four lanes, between boulevard des Grives and chemin Vanier, for a total amount of $183,902.51 including taxes;
CONSIDERING THAT this committee by its resolution number CE-2023-601 of July 5, 2023, authorized the cost adjustment of additional professional fees incurred in the amount of $34,297.04 including taxes to the firm WSP Canada inc. bringing the total revised cost of the mandate to the amount of $218,199.55 including taxes;
CONSIDERING THAT an adjustment request is necessary in order to cover the costs of responses to certain technical questions formulated by the ministère de l'Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs following the filing of the authorization request in 2024, in order to complete it;
CONSIDERING THAT under Règlement numéro 816-2017 concerning the delegation of power from the executive committee to certain officials including the power to authorize expenses and to enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the regulation:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize an additional amount of $76,675.68 including taxes, without budgetary impact including taxes. The total revised cost of this contract, following this adjustment, represents an amount of $294,875.23 including taxes. The funds for this purpose will be taken from the following budget item:
| Description of sub-project | Budget Information | Amount (taxes included) |
|---|---|---|
| SIS - FDI - HP chemin Pink - entente Canada-Québec-chemin Pink & boulevard La Vérendrye | MOB 0564 20777.02 | $76,675.68 |
The treasurer is authorized to provide the necessary sums in the 2026 budget to follow up on this.
A treasurer's certificate was issued on December 16, 2025.
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CONSIDERING THAT this committee, by its resolution number CE-2024-230 of April 17, 2024, awarded to the firm CRI Environnement inc., a contract for the service of transport and disposal of hazardous household waste - Section 1 – Ecocentres, for an approximate amount of $450,885.96 including taxes, starting May 12, 2024, and ending May 10, 2026, with the possibility of renewing them for two additional periods of one year each;
CONSIDERING THAT higher traffic has been observed at the ecocentres and an average quantity of HHW brought per visit higher than anticipated;
CONSIDERING THAT Article 11 of the Cahier des charges particulières (Special Specifications) mentions that the quantities indicated in the bid form are provided for information purposes only and may vary upward or downward according to the actual needs of the City during the contract;
CONSIDERING THAT under Règlement numéro 816-2017 concerning the delegation of power from the executive committee to certain officials including the power to authorize expenses and to enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the regulation:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize an additional amount of $136,820.25 including taxes, to the firm CRI Environnement inc., based on the unit prices appearing in the bid form, all in compliance with the call for tender documents 2024 SP 025. The total revised cost of the contract, following this adjustment, represents an amount of $587,706.21 including taxes.
The funds for this purpose will be taken from the relevant sub-projects up to the limit of budget availability.
A treasurer's certificate was issued on December 16, 2025.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm GFL Environnemental services inc., 340, avenue du Maréchal, Lévis, Quebec, G6C 1T8, for the recovery of biosolids for a period of one year, for an approximate total amount of $2,502,603.34 including taxes, all in compliance with the call for tender documents and its bid submitted on December 10, 2025, the latter having submitted the lowest compliant bid received. After the first year of the contract, if the latter is renewed, the unit prices will be revised annually, all based on the Statistics Canada Consumer Price Index. The contract could be renewed for two additional one-year periods, being 2027 and 2028, which would bring the cumulative amount to $7,507,810.01 including taxes. The treasurer is authorized to make transfers if necessary to follow up on the awarding of the contract and to provide in the budget for the years 2026 to 2028, the necessary amounts to follow up on this. The funds for this purpose will be taken from the relevant sub-projects, up to the limit of budget availability.
A treasurer's certificate was issued on December 16, 2025, conditional upon the adoption of the 2026 budget.
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CONSIDERING THAT Capital Property Guardians inc. has obtained the contract to carry out ice maintenance work on the Ruisseau de la Brasserie skating rink (2023-SP-431);
CONSIDERING THAT the Ruisseau de la Brasserie skating rink will be open to the public;
CONSIDERING THAT the maintenance of this skating rink is complex and requires more specialized interventions than for traditional outdoor skating rinks;
CONSIDERING THAT maintenance work must be carried out in the absence of skaters in order to maintain the quality of the ice;
CONSIDERING THAT the maintenance of outdoor skating rinks is dependent on weather conditions;
CONSIDERING THAT the contractor wishes to carry out maintenance work on the Ruisseau de la Brasserie skating rink during the complete closure of the site, in the evening, in order to minimize the impact on users and to benefit from more favorable temperatures;
CONSIDERING THAT Article 7 of Règlement numéro 44-2003 stipulates that work or the use of mechanical equipment carried out outside permitted hours (Monday to Saturday, between 7 a.m. and 9 p.m.) requires the authorization of the executive committee when a building used for accommodation is located within 150 m, and that the sound level of a compressor, pump, or refrigeration system must not exceed 60 dBA during the day and 55 dBA at night in a residential sector;
CONSIDERING THAT certain work necessary for the maintenance of the skating rink will have to be carried out outside the periods permitted by Règlement numéro 44-2003:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:
• authorize a derogation from Règlement numéro 44-2003 regarding noise in the territory of the City of Gatineau in order to authorize the contractor to execute maintenance and watering work on the ice of the Ruisseau de la Brasserie skating rink from December 19, 2025, until March 20, 2026, between 9 p.m. and 7 a.m., when the temperature permits;
• request that the contractor notify the Service des loisirs, des sports et du développement des communautés (Recreation, Sports and Community Development Department) of the exact schedule of the work, at least one business day before the execution thereof.
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CONSIDERING THAT the contract for maintenance, license usage, and support for collision reporting software and the infraction ticketing system (SECI Police and the Parking, Animal Control, and Adult School Brigade Section) will expire on December 31, 2025;
CONSIDERING THAT it is appropriate to have a maintenance contract for this software and that the firm Acceo Solutions inc. is the only one capable of providing the maintenance and update services for this software;
CONSIDERING THAT under Article 573.3, paragraph 6 a) and b) of the Loi sur les cités et villes (Cities and Towns Act), the provisions applicable to the awarding of contracts do not apply to a contract whose object derives from the use of a software package or software and aims to ensure compatibility with existing systems, software packages, or software and the protection of exclusive rights such as copyrights, patents, and exclusive licenses:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:
• renew the contract for maintenance, license usage, and support for collision reporting software and the infraction ticketing system (SECI Police and the Parking, Animal Control, and Adult School Brigade Section) with the firm Acceo Solutions inc., 7075, Place Robert-Joncas, Saint-Laurent, Quebec, H4M 2Z2, for the period from January 1, 2026, to December 31, 2026, for a total amount of $99,915.48 including taxes. This brings the total amount to $1,232,589.91 including taxes;
• authorize the treasurer to pay the invoices for maintenance, license usage, and support for collision reporting software and the infraction ticketing system (SECI Police and the Parking, Animal Control, and Adult School Brigade Section) upon presentation of supporting documents provided by the Police Department;
• provide in the 2026 budget the necessary sums to follow up on this. The funds for this purpose will be taken from the relevant budget items, up to the limit of budget availability.
A treasurer's certificate was issued on December 15, 2025, conditional upon the adoption of the 2026 budget.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee approve the list and accept the filing of the list of disbursements for the period of November 21 to 27, 2025, in the amount of $15,768,942.
A treasurer's certificate was issued on December 12, 2025.
Mayor Maude Marquis-Bissonnette declares her potential conflict of interest regarding this item and declares that she will not participate in the deliberations, will refrain from voting, or attempting to influence the vote on this item.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee approve the list and accept the filing of the list of disbursements for the period of November 28 to December 4, 2025, in the amount of $22,679,481.
A treasurer's certificate was issued on December 12, 2025.
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CONSIDERING THAT the following firm was awarded a contract:
| Supplier | Description | Period covered | Amount at award (taxes included) | Renewal option |
|---|---|---|---|---|
| Robitaille Équipement inc. | 2024 SP 232 – Purchase of blades and shoes for snow removal equipment | Jan 22, 2026 to Jan 21, 2027 | $261,410.03 | Yes |
CONSIDERING THAT the prices submitted by the firm Robitaille Équipement inc. are valid and that two optional periods are provided for in the contract;
CONSIDERING THAT the Service de l'approvisionnement responsable (Responsible Procurement Department) wishes to avail itself of the first optional period provided for in the contract:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the Service de l'approvisionnement responsable to avail itself of the first one-year optional period provided for in the contract in the approximate amount of $261,410.03 including taxes and the October 2025 indexation, to the firm Robitaille Équipement inc., for the purchase of blades and shoes for snow removal equipment, all in compliance with the call for tender documents and the bid submitted on October 23, 2024, thus bringing the total value to $517,192.84 including taxes and the October 2025 indexation. This may be renewed for a second and final additional one-year period, which would bring the total approximate amount of this contract to $778,602.87 including taxes and subject to October 2026 indexation. The treasurer is authorized to provide in the budget for the years 2026 to 2028 the necessary sums to follow up on this. The funds for this purpose will be taken from the relevant budget items up to the limit of budget availability.
A treasurer's certificate was issued on December 15, 2025, conditional upon the adoption of the 2026 budget.
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CONSIDERING THAT articles 29.9.1 and 29.9.2 of the Loi sur les cités et villes (Cities and Towns Act):
• allow a municipal organization to conclude an agreement with the Centre d'acquisitions gouvernementales (CAG) for the purpose of purchasing switches and network products under contracts;
• specify that the rules for awarding contracts by a municipality apply to contracts granted under this article and that the Centre d'acquisitions gouvernementales undertakes to respect these rules;
• specify that this contractual process is subject to the Politique de gestion contractuelle (Contract Management Policy) of the Centre d'acquisitions gouvernementales for its grouping agreements adopted by the board of directors of the Centre d'acquisitions gouvernementales;
CONSIDERING THAT the proposal of the Centre d'acquisitions gouvernementales is renewed annually on a voluntary basis;
CONSIDERING THAT the Centre d'acquisitions gouvernementales has the mandate to prepare, in its name and that of interested municipalities, a call for tender document aimed at awarding a grouped purchase contract for the purchase of switches and network products, for 2026 to 2028;
CONSIDERING THAT the Centre d'acquisitions gouvernementales has analyzed the bids submitted;
CONSIDERING THAT the Centre d'acquisitions gouvernementales has awarded a contract;
CONSIDERING THAT it is possible for the City of Gatineau to integrate this grouped purchase to purchase switches and network products, according to the quantities necessary for its activities and according to the rules established in the call for tender document prepared by the Centre d'acquisitions gouvernementales:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:
• conclude, hereby, an agreement with the Centre d'acquisitions gouvernementales for the supply of switches and network products;
• accept the products to be delivered according to the comparative analysis of products carried out by the Centre d'acquisitions gouvernementales;
• undertake to provide the Centre d'acquisitions gouvernementales with the types and quantities of switches and network products that the City will need for the years 2026 to 2028;
• undertake to respect the terms of this contract as if the City had contracted directly with the supplier to whom the contract is awarded;
• recognize that the Centre d'acquisitions gouvernementales will invoice the City an annual membership fee for the grouping of $500;
• transmit a copy of this resolution to the Centre d'acquisitions gouvernementales.
The treasurer is authorized to provide in the budgets for the years 2026 to 2028 the necessary sums to follow up on this. The funds for this purpose will be taken from various budget items up to the limit of available funds.
A treasurer's certificate was issued on December 15, 2025, conditional upon the adoption of the 2026 budget.
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CONSIDERING THAT the Service de l'approvisionnement responsable (Responsible Procurement Department) launched, on October 16, 2025, a public call for tenders for the second time for the cleaning and maintenance service for indoor and multi-level parking lots for the Public Works Department of the City of Gatineau;
CONSIDERING THAT the prices submitted exceed budget availability;
CONSIDERING THAT Article 60 of Règlement numéro 14-2001 concerning the internal management of the council, commissions, and plenary committee as well as the sharing of functions between the council and the executive committee, as amended, grants the executive committee the power to award any contract subject to the call for tender procedure;
CONSIDERING THAT it is therefore appropriate that the City's position be expressed by this committee, the competent and decision-making authority in matters of calls for tenders and the awarding of contracts that may result therefrom:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee reject the bids received, within the framework of call for tenders 2025 SP 283A.
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CONSIDERING THAT under Règlement numéro 816-2017 concerning the delegation of power from the executive committee to certain officials including the power to authorize expenses and to enter into contracts on behalf of the City of Gatineau, salary expenses associated with an additional workload of more than $250,000 must be submitted to the executive committee;
CONSIDERING THAT the expense of $44,882 associated with the extension of this additional workload means that the total amount is greater than the sum of $250,000;
CONSIDERING THAT the Service des ressources humaines (Human Resources Department) has been authorized to extend a temporary assignment for an additional workload as Manager, General Building Maintenance for the Public Works Department for a period of four months:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the expense associated with the extension of the temporary assignment for an additional workload as Manager, General Building Maintenance for the Public Works Department for a period of four months. The funds for this purpose will be taken from budget item 0414-10291-10291.01-53100-100 Administration - Strategic Realignment (Public Works) | Temp./non-unionized.
A treasurer's certificate was issued on December 16, 2025, conditional upon the adoption of the 2026 budget.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Kone inc., 3330, rue de Miniac, Ville Saint-Laurent, Quebec, H4S 1Y4, for the maintenance of elevators and freight elevators for a period of five years, for an approximate total amount of $998,937.29 including taxes, all in compliance with the call for tender documents and its bid submitted on November 25, 2025, as it was the lowest compliant bid received. After the first year of the contract, the unit prices will be revised annually, all based on the Statistics Canada Consumer Price Index. The treasurer is authorized to make transfers if necessary to follow up on the awarding of the contract and to provide the necessary sums in the budgets for the years 2026 to 2031 to follow up on this. The funds for this purpose will be taken from the relevant sub-projects up to the limit of available budgets.
A treasurer's certificate was issued on December 16, 2025.