2024.02.14 – Regular meeting of the executive committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, February 14, 2024 at 9:34 a.m.
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CONSIDERING THAT this committee, by its resolution number CE-2017-227 of March 15, 2017, awarded a contract for the transport and processing of compostable materials to the firm Services Matrec inc., for the period from March 26, 2017, to March 27, 2021, for the approximate amount of $9,266,386.55;
CONSIDERING THAT this committee, by its resolution number CE-2021-56 of February 3, 2021, authorized a first extension of the contract for the period from March 28, 2021, to March 27, 2022;
CONSIDERING THAT this committee, by its resolution number CE-2021-991 of November 24, 2021, authorized a second extension of the contract for the period from March 27, 2022, to March 26, 2023;
CONSIDERING THAT this committee, by its resolution number CE-2022-1003 of December 7, 2022, authorized a third extension of the contract for the period from March 26, 2023, to March 30, 2024;
CONSIDERING THAT under Règlement 816-2017 concerning the delegation of power from the Executive Committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the Ville de Gatineau, authorization by municipal authorities is required when the total of additional work exceeds the lesser of 10% of the awarded contract or $200,000:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes an additional amount of $2,000,000 including taxes, to the firm Services Matrec inc., 103, rue Clermont, Cantley, Québec, J8V 3W5, for the addition of supplementary requests, which brings the cumulative total of the contract to the approximate amount of $18,381,836.38 including taxes. The funds for this purpose will be taken from the following budget item:
| Description | Budget Item | Amount Including Taxes |
|---|---|---|
| EMR GMR - Compostable materials treatment | 10100.05 | $2,000,000.00 |
A treasurer's certificate was issued on February 12, 2024.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee awards a contract to the firm GFL Environmental inc., 10930, rue Sherbrooke Est, Montréal-Est, Québec, H1B 1B4, for the transport and processing of compostable materials that will be collected across the entire territory, based on the unit prices entered in the tender form, for a total approximate amount of $15,790,011.30 including taxes, all in accordance with the call for tender documents and its bid submitted on January 17, 2024, as being the lowest received and compliant bid.
The contract will begin on March 31, 2024, and will end on March 26, 2028, with the possibility of extending it for three additional periods of one year each. After the first year, prices will be revised annually, all based on the Consumer Price Index (CPI) for Canada. The funds for this purpose will be taken from the following budget items:
| Description | Budget Information (Account/Service/CDR/Sub-project) | Amount (taxes included) |
|---|---|---|
| EMR GMR - Compostable materials treatment – 62430 EMR 0649 10100.05 Treatment, landfill and disposal | 10100.05 | $15,790,011.30 |
The treasurer is authorized to provide for the necessary sums in the budgets for the years 2025 to 2028 in order to follow up on this matter.
A treasurer's certificate was issued on February 12, 2024.
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CONSIDERING THAT articles 29.9.1 and 29.9.2 of the Loi sur les cités et villes allow for the delegation, by agreement, of part of the execution of the contractual process;
CONSIDERING THAT under Règlement 816-4-2023, article 6, item b concerning the delegation of power, contracts concluded with a government level must be authorized by the Executive Committee;
CONSIDERING THAT the needs for computer backup space are growing;
CONSIDERING THAT it is possible for the Ville de Gatineau to use the cloud offer catalog for Infrastructure-as-a-Service (IAAS), Platform-as-a-Service (PAAS), and related Software-as-a-Service (SAAS) solutions:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:
• authorizes the ministère de la Cybersécurité et du Numérique to act as a cloud broker for the City, in accordance with articles 6 and 7 of the Loi sur le ministère de la Cybersécurité et du Numérique (RLRQ, chapter M-17.1.1); • commits to respecting the terms of use; • commits to paying the applicable management fee of 2% of the contract value; • transmits a copy of this resolution to the ministère de la Cybersécurité et du Numérique.
The funds for this purpose will be taken from the following budget item:
| Description | Budget Information (Account/Service/CDR/Sub-project) |
|---|---|
| IT – Operations – 62410 TI 0624 10359.01 Maintenance / Telecommunication network | 10359.01 |
A treasurer's certificate was issued on February 9, 2024.
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CONSIDERING THAT Gestion NDI Champlain has been the owner of the building located at 207, rue de Notre-Dame-de-l'Île since November 9, 2020;
CONSIDERING THAT on August 3, 2021, Gestion NDI Champlain submitted a demolition request for the main building to the City;
CONSIDERING THAT on October 25, 2022, the Demolition Request Committee (CDD) rendered a decision refusing the demolition of the main building;
CONSIDERING THAT on February 14, 2023, following a request for review of the CDD's decision, the municipal council confirmed the CDD's decision and refused the demolition of the front part of the building representing the original building, considered the only heritage part of the building;
CONSIDERING THAT on December 6, 2022, the Ville de Gatineau received service of an originating application for demolition under article 231 of the Loi sur l'aménagement et l'urbanisme from Gestion NDI Champlain;
CONSIDERING THAT the decision was rendered on February 5, 2024;
CONSIDERING THAT several errors were detected in the decision:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee mandates the Legal Affairs Department to appeal the decision rendered in the case of Gestion NDI Champlain Inc. c. Ville de Gatineau concerning the demolition of the building located at 207, rue de Notre-Dame-de-l'Île.
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CONSIDERING THAT a copy of the minutes of the ordinary meetings of the Executive Committee of the Ville de Gatineau held on January 24 and 31, 2024, as well as the special meetings held on January 23 and 30, 2024, has been submitted to the Executive Committee:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this council adopts the minutes as submitted.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee decrees modifications to the parking signage on Chemin Fraser, file RS-23-072, as illustrated in plan number CRO-23-067 of January 19, 2024, all in order to:
Implement a no-parking zone:
| Street | Location | In Effect |
|---|---|---|
| Fraser West | From a point located 88 m north of Chemin d'Aylmer, for a distance of 10 m northward | At all times |
| Fraser West | From a point located 60 m north of Chemin d'Aylmer, for a distance of 64 m in a southward direction into the shoulder | At all times |
This resolution cancels or replaces any previous signage governing parking in the parking zones mentioned herein. The Public Works Department is authorized to proceed with the installation of the required regulatory signage, all according to the directives of the Mobility Department, in accordance with plan number CRO-23-067 which is an integral part of this document.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee ratifies the lists of rentals and purchases of non-durable goods numbers B-07 in the amount of $582,327.20 for the period of February 26 to March 4, 2023, B-08 in the amount of $1,075,803.49 for the period of March 5 to 11, 2023, B-09 in the amount of $663,481.67 for the period of March 12 to 18, 2023, B-10 in the amount of $424,906.46 for the period of March 19 to 25, 2023, B-11 in the amount of $286,987.71 for the period of March 26 to April 1, 2023, B-12 in the amount of $125,785.44 for the period of April 2 to 8, 2023, B-13 in the amount of $436,627.21 for the period of April 9 to 15, 2023, B-14 in the amount of $134,089.80 for the period of April 16 to 22, 2023, and B-15 in the amount of $259,460.95 for the period of April 23 to 29, 2023.
The treasurer is authorized to make the required accounting entries and to pay the invoices by following the procedures in force.
A treasurer's certificate was issued on February 9, 2024.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee ratifies the lists of rentals and purchases of non-durable goods numbers B-16 in the amount of $216,638.84 for the period of April 30 to May 6, 2023, B-17 in the amount of $155,875.22 for the period of May 7 to 13, 2023, B-18 in the amount of $51,809.98 for the period of May 14 to 20, 2023, B-19 in the amount of $111,073.57 for the period of May 21 to 27, 2023, B-20 in the amount of $190,964.50 for the period of May 28 to June 3, 2023, B-21 in the amount of $390,869.93 for the period of June 4 to 10, 2023, B-22 in the amount of $262,172.62 for the period of June 11 to 17, 2023, B-23 in the amount of $134,303 for the period of June 18 to 24, 2023, and B-24 in the amount of $109,201.59 for the period of June 25 to July 1, 2023.
The treasurer is authorized to make the required accounting entries and to pay the invoices by following the procedures in force.
A treasurer's certificate was issued on February 9, 2024.
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CONSIDERING THAT the Recueil de la rémunération et des autres conditions de travail des membres du personnel politique de cabinet must be modified:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee modifies article 2 of the Recueil de la rémunération et des autres conditions de travail des membres du personnel politique de cabinet by adding the position of Assistant Director to the cabinet staff of the designated councillor.
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CONSIDERING the signing of the collective agreement for aquatic employees on October 5, 2022;
CONSIDERING the provisions of article 11.05 f) of the agreement to the effect that an employee loses their length of service and their employment when they do not provide any work performance during a 12-month period or when they declare themselves unavailable for more than three consecutive sessions, excluding inter-sessions;
CONSIDERING article 15.07 which provides that an employee may be replaced for a maximum total of 20% of the planned work hours during a session;
CONSIDERING the provisions of article 11.05 g) of the agreement to the effect that an employee loses their length of service and their employment when they neglect for a second time to respect the terms provided for in article 15.07 of this collective agreement within a period of two years;
CONSIDERING THAT in application of this article, it is appropriate to administratively terminate the employment relationship of the employees listed in the appendix:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the administrative termination of employment of the employees listed in the appendix.