2024.05.08 – Ordinary meeting of the Gatineau City executive committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, May 8, 2024, at 9:31 a.m. at which

CONSIDERING the Plan d’action en matière de sécurité civile relatif aux inondations - Vers une société québécoise plus résiliente aux catastrophes, made public by the government of Quebec on March 1, 2018;

CONSIDERING THAT under this plan, a financial assistance agreement was signed on March 29, 2019, between the ministère des Affaires municipales et de l’Habitation, the City of Gatineau, and the RCMs of Pontiac, des Collines-de-l’Outaouais, and Papineau, aimed at developing flood zone mapping for the Ottawa, Gatineau, Blanche, and Lièvre rivers, and that this agreement was to end on March 31, 2025;

CONSIDERING THAT a second financial assistance agreement was signed on March 31, 2020, between the ministère des Affaires municipales et de l’Habitation and the City of Gatineau, regarding the typology and characterization of flood zones on the same territory as the previous mapping agreement, and that this agreement was to end on March 31, 2025;

CONSIDERING THAT the City called upon its scientific committee, the RCMs, and various ministries to evaluate and comment on the preliminary report of stage 4 (the final stage of the typology study) submitted to the City in December 2022;

CONSIDERING THAT more than 300 questions and comments were raised by the committee and the ministries, and the consultant was asked to make significant changes and improvements that were not part of the initial mandate or that concerned elements already delivered and accepted by the various stakeholders:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize an additional amount of $33,844.59, including taxes, to make the desired corrections in the stage 3 report (a deliverable already accepted by the various ministries) and to improve the stage 4 report in accordance with the requests of the scientific committee and the various ministries. A treasurer's certificate was issued on May 3, 2024.

CONSIDERING THAT Hydro-Québec must carry out construction work for an underground line (120 kV) between the Gamelin substation located at 90, boulevard de la Cité-des-Jeunes and the client substation of Services publics et approvisionnement Canada (SPAC) located at 45, boulevard Sacré-Cœur;

CONSIDERING THAT the work is expected to begin in April and end in November 2024;

CONSIDERING THAT during the duct bank work at the Gamelin / Cité-des-Jeunes and Saint-Rédempteur / Sacré-Cœur intersections, traffic at these intersections would be greatly affected if the work were performed during the day;

CONSIDERING THAT Hydro-Québec wishes to carry out the work at night (from 7 p.m. to 7 a.m., Monday to Friday) at the Gamelin / Cité-des-Jeunes and Saint-Rédempteur / Sacré-Cœur intersections, in order to minimize impacts on traffic;

CONSIDERING THAT Article 7 of Règlement numéro 44-2003 concerning noise on the territory of the City of Gatineau stipulates that work performed outside permitted hours (Monday to Saturday between 7 a.m. and 9 p.m.) must be authorized by the executive committee if a building used for accommodation is located within 150 m of the work;

CONSIDERING THAT the work will be carried out outside the periods permitted by Règlement numéro 44-2003;

CONSIDERING THAT a limited number of residences will be potentially affected:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • authorize a derogation from Règlement numéro 44-2003 concerning noise on the territory of the City of Gatineau to allow Hydro-Québec to carry out 120 kV underground line work for the duration of the project; • request that Hydro-Québec issue press releases to the public and notify the Service des infrastructures et des projets and the Service de la mobilité of the exact work schedule at least five business days before it is carried out.

CONSIDERING the issue of levels at the approaches to the Labrosse viaduct over Highway 50;

CONSIDERING THAT representatives of the City and the ministère des Transports et de la Mobilité durable have begun preliminary discussions to correct the level issue;

CONSIDERING THAT a collaboration agreement must be reached between the ministère des Transports et de la Mobilité durable and the City of Gatineau regarding project management and cost sharing;

CONSIDERING THAT this future collaboration agreement must be ratified by the municipal council of the City of Gatineau and by the ministère des Transports et de la Mobilité durable;

CONSIDERING THAT in order to continue planning the project, the ministère des Transports et de la Mobilité durable wishes to obtain a resolution from the City of Gatineau confirming that it mandates its administration to officially begin discussions with the ministère des Transports et de la Mobilité durable regarding the planning, management, financing, and preparation of the collaboration agreement for the Labrosse viaduct rehabilitation project over Highway 50:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • mandate the administration to begin discussions with the ministère des Transports et de la Mobilité durable regarding the planning, management, and financing of the Labrosse viaduct rehabilitation project over Highway 50, all of which must eventually be formalized in a collaboration agreement to be agreed upon between the two parties and approved by the municipal council and the ministère des Transports et de la Mobilité durable; • request that the ministère des Transports et de la Mobilité durable continue planning the Labrosse viaduct rehabilitation project over Highway 50.

CONSIDERING THAT the Service de l’approvisionnement responsable published on January 16, 2024, on the Quebec government's electronic tendering system, a notice of intent to award a contract by mutual agreement to the supplier identified as "unique" under section 573.3 para. 1 (2) of the Loi sur les cités et villes (chapter C-19);

CONSIDERING THAT following the research and verifications carried out, the supplier "Brault Maxtech" was the only one able to meet the specified requirements;

CONSIDERING THAT in this context, the City of Gatineau had the obligation to verify that only one supplier met the technical requirements and that there was no alternative solution that could guarantee the supply of parts for the Trojan pump, in accordance with the precise needs of the users;

CONSIDERING THAT following this notice of intent, no other supplier came forward:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Brault Maxtech inc, 525, avenue Notre-Dame, 2nd floor, Saint-Lambert, Quebec, J4P 2K6, for the purchase of parts for the Trojan water treatment system for an approximate amount of $366,834.28 including taxes. The contract will be valid until December 31, 2024, from the date of award. The funds for this purpose will be taken from the following budget item:

A treasurer's certificate was issued on May 3, 2024.

CONSIDERING THAT the Association citoyenne de Pointe-Gatineau (ACPG) has made a funding request for the community garden project;

CONSIDERING THAT Mr. Mike Duggan, councillor for the Pointe-Gatineau electoral district, wishes to subsidize this project from his discretionary budget;

CONSIDERING THAT the financial support granted by the elected official is $10,000 and that according to Règlement numéro 816-2017 concerning the delegation of power of the executive committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the City of Gatineau, this grant must be approved by the executive committee:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the treasurer to issue a cheque for $10,000 to the order of the Association citoyenne de Pointe-Gatineau (ACPG), boulevard Greber - CP 82044, Gatineau, Quebec, J8T 8B6, as a grant for the community garden project. A treasurer's certificate was issued on May 3, 2024.

CONSIDERING THAT under Règlement numéro 816-2017 concerning the delegation of power of the executive committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the City of Gatineau, salary expenses associated with a work overload of more than $250,000 must be submitted to the executive committee;

CONSIDERING THAT the expense of $890,413.50 associated with the creation of these three work overloads for a duration of 24 months means that the total amount per work overload is greater than the sum of $250,000;

CONSIDERING THAT the Service des ressources humaines has been authorized to create three temporary work overloads for a duration of 24 months as ecological project coordinators at the Service de transition écologique;

CONSIDERING THAT the creation of these three work overloads for a duration of 24 months is linked, among other things, to projects subsidized by the Plan pour une économie verte of the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs (MELCCFP) as approved during the granting of the subsidy (CM-2023-264) which amounts to $25 million:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the expense of $890,413.50 associated with the creation of these three work overloads for a duration of 24 months as ecological project coordinators at the Service de transition écologique. The funds for this purpose will be taken from the budget item of the department concerned. A treasurer's certificate was issued on May 3, 2024.

CONSIDERING THAT under Règlement numéro 816-2017 concerning the delegation of power of the executive committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the City of Gatineau, salary expenses associated with a work overload of more than $250,000 must be submitted to the executive committee;

CONSIDERING THAT the expense of $296,804.50 associated with the creation of this work overload means that the total amount is greater than the sum of $250,000;

CONSIDERING THAT the Service des ressources humaines has been authorized to create one temporary work overload for a duration of 24 months as an ecological project coordinator at the Service de transition écologique:

CONSIDERING THAT the creation of this work overload for a duration of 24 months is linked among other things to projects subsidized by the Plan pour une économie verte of the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs (MELCCFP) as approved during the granting of the subsidy (CM-2023-264) which amounts to $25 million:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the expense of $296,804.50 associated with the creation of a temporary work overload for a duration of 24 months as an ecological project coordinator at the Service de transition écologique. The funds for this purpose will be taken from the budget item of the department concerned. A treasurer's certificate was issued on May 3, 2024.