2024.05.29 – Regular meeting of the Gatineau City Executive Committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, May 29, 2024, at 9 a.m. at which

CONSIDERING THAT Hydro-Québec must carry out work to bury a 25-kilovolt power line between the Val-Tétreau substation and the southern portion of the intersection of Eddy and Laurier streets;

CONSIDERING THAT the work is expected to begin in June and end in September;

CONSIDERING THAT the work will span approximately 15 consecutive weeks;

CONSIDERING THAT there will be complete street closures depending on the phases and a detour route;

CONSIDERING THAT during the burial work, traffic on this section would be greatly affected if performed during the day;

CONSIDERING THAT a detour route will be put in place;

CONSIDERING THAT Hydro-Québec wishes to carry out the work at night (from 8 p.m. to 5 a.m., Monday to Friday) and on weekends (Friday 8 p.m. to Monday 5 a.m.), all to minimize impacts on traffic;

CONSIDERING THAT Article 7 of Règlement numéro 44-2003 concerning noise on the territory of the City of Gatineau stipulates that work performed outside permitted hours, i.e., Monday to Saturday, between 7 a.m. and 9 p.m., must be authorized by the executive committee if a building used for accommodation is located within 150 m of the work;

CONSIDERING THAT the work will be carried out outside the periods permitted by Règlement numéro 44-2003;

CONSIDERING THAT a limited number of residences will be potentially affected:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• authorize a derogation to Règlement numéro 44-2003 concerning noise on the territory of the City of Gatineau in order to authorize Hydro-Québec to carry out work to bury a 25-kilovolt power line, between the Val-Tétreau substation and the southern portion of the intersection of Eddy and Laurier streets, outside permitted hours;

• request that Hydro-Québec publish press releases to the population and notify the Service des infrastructures et des projets of the exact schedule of the work, at least five business days before carrying it out.

CONSIDERING THAT this committee, by its resolution number CE 2022-506 of June 15, 2022, awarded to the firm Couillard Construction ltée a contract for the resurfacing of the roadway of montée Dalton, between chemins Proulx and du 6e rang for a total approximate amount of $2,979,593.39 including taxes;

CONSIDERING THAT this committee, by its resolution number CE-2024-108 of February 21, 2024, authorized the bid cost adjustment of an amount of $267,117.98 including taxes, to the firm Couillard Construction ltée, as part of the road resurfacing project of montée Dalton, between chemins Proulx and du 6e rang, bringing the total cumulative amount of the project to $3,246,711.37 including taxes;

CONSIDERING THAT the firm QDI, mandated by the City of Gatineau for professional engineering services for the preparation of plans, specifications, and tender documents as well as supervision with residence for the project, recommends a total amount of $296,147.07 including taxes, for the completion of additional work necessary to date;

CONSIDERING THAT under Règlement numéro 816-2017 concerning the delegation of power of the executive committee to certain officials including the power to authorize expenses and to enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw;

CONSIDERING THAT after verifications, the Service des infrastructures et des projets recommends this bid cost adjustment:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the bid cost adjustment of an amount of $296,147.07 including taxes, to the contract of the firm Couillard Construction ltée, as part of the road resurfacing project of montée Dalton, between chemins Proulx and du 6e rang, and this, without budgetary impact. The total revised cost of the contract, following this adjustment, represents an amount of $3,542,858.44 including taxes. A certificate from the treasurer was issued on May 24, 2024.

CONSIDERING THAT the Coupe du Québec de cyclisme will take place on June 8 and 9, 2024;

CONSIDERING THAT the closure of streets and traffic control are essential elements for the safety of participants;

CONSIDERING THAT the Police Service ensures traffic control for the entire duration of the event;

CONSIDERING THAT the costs related to road traffic modifications (signage plan and police surveillance) are covered in service according to the framework of the Programme de soutien aux événements via resolution number CM-2024-49;

CONSIDERING THAT the installation of the required temporary road signage is the responsibility of the organization according to the standards in force:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the organization to close the roads and parking lots (including parking meters) mentioned below according to the following schedule:

The following streets must be closed to all traffic and all parking (except authorized vehicles) temporarily according to the following dates and times:

The following parking lots must be closed temporarily according to the following dates and times:

Emergency vehicles will have access to all the streets mentioned above if the situation requires it. Resident owners or tenants on the streets mentioned above will have access to their property or business at all times. Access by vehicle will be controlled by the Police Service.

The following conditions must be met:

• Respect the road signage standards of Quebec and the City of Gatineau concerning street closures;

• Ensure an emergency lane at all times during the event;

• Release the City of Gatineau from any liability for damage to others that may result from holding the event and provide the Events Office of the Service des arts, de la culture et des lettres, no later than two weeks before the event, the insurance forms designating the City of Gatineau as an additional insured, liability and indemnification, as well as general civil liability of $3,000,000.

CONSIDERING THAT the City of Gatineau wishes to benefit from insurance coverage to protect its assets and protect itself in the event of a lawsuit;

CONSIDERING THAT Articles 29.9.1 of the Loi sur les cités et villes and Article 14.7.1 of the Code municipal du Québec:

• allow a municipal organization to enter into an agreement with the UMQ (Union des municipalités du Québec) for the purpose of purchasing movable property, executing work, or granting an insurance contract or supply of services by the organization or organizations on behalf of the municipality;

• specify that the rules for awarding contracts by a municipality apply to contracts granted under this article and that the UMQ undertakes to respect these rules;

• specify that this contractual process is subject to règlement 26 – Règlement sur la gestion contractuelle de l’UMQ for its grouping agreements adopted by the board of directors of the UMQ;

CONSIDERING THAT the UMQ has the mandate to prepare, in its name and that of the interested municipalities, a call for tenders document aimed at awarding a joint purchasing contract for property insurance as well as for consultant and risk manager services;

CONSIDERING THAT the UMQ has awarded a contract;

CONSIDERING THAT it is possible for the City of Gatineau to integrate this joint group purchase of property insurance as well as for consultant and risk manager services, and this, according to the rules established in the call for tenders document prepared by the UMQ;

CONSIDERING THAT the insurer is the same as that of the Regroupement des Grandes Villes and that it is the same insurer of the Grouping to which the City adhered on June 1, 2023, and that it has extended the property insurance contract until November 1, 2024, to allow the City to align with the Regroupement Grandes Villes:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• accept that the preamble be an integral part of these presents as if recited at length;

• be authorized to renew its membership in the grouping from June 1, 2024, to November 1, 2024, for the joint purchase of property insurance as well as for consultant and risk manager services of the UMQ for its property insurance portfolio;

• undertake to respect the terms of this contract as if it had contracted directly with the supplier to whom the contract is awarded for an approximate amount of $704,987.00;

• undertake to pay as fees to the UMQ, an annual amount corresponding to 1% of the premiums paid, subject to a minimum of $4,000.00 for the grouping, all taxes extra;

• authorize the UMQ, on the occasion of the setting up of a guarantee fund, to retain the interest income generated by the investment of the funds guaranteeing the payment of the guarantee fund, as fees for the supervision of the insurer's operations and the management of the guarantee fund.

In addition, that a copy of this resolution be transmitted to the UMQ. The treasurer is authorized to make, during the period covered, the necessary disbursements based on the variation related to the volume of assets to be insured, and this, up to the limit of budgetary availability. The funds for this purpose will be taken from the following budgetary items, and this, up to the limit of available funds:

A certificate from the treasurer was issued on May 24, 2024.