2024.06.04 – Regular meeting of the Executive Committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Tuesday, June 4, 2024, at 1:30 p.m., at which

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee awards a contract to the firm GTR Turf / Équipe Rochon inc., 298, Côte Saint-Nicolas, Saint-Colomban, Québec, J5K 1M2, for the work of replacing the synthetic turf surface at the Complexe sportif Mont-Bleu and at the UQO, based on the unit and lump-sum prices appearing in the tender form, for an approximate total amount of $1,369,041.86 including taxes, all in compliance with the call for tenders documents and its bid submitted on April 10, 2024, as being the lowest bid received and compliant. A certificate from the treasurer was issued on May 31, 2024.

CONSIDERING THAT the following firm was awarded a contract:

CONSIDERING THAT the prices submitted by the aforementioned firm are valid and that optional years are provided for in the contract;

CONSIDERING THAT the Service de l'eau et des matières résiduelles wishes to avail itself of the last optional period provided for in the contract:

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorizes the management of the Service de l'eau et des matières résiduelles to avail itself of the last optional period provided for in the contract, all in compliance with the call for tenders documents and the bid submitted on March 22, 2021. The funds for this purpose will be taken from the following budget items:

The treasurer is authorized to provide in the 2025 budget the amounts necessary to follow up on this. A certificate from the treasurer was issued on May 31, 2024.

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee awards a contract to the firm FNX Innov inc., located at 433, rue Chabanel Ouest, 12th floor, Montréal, Québec, H2N 2J8, for professional services on demand for the realization of various analyses related to feasibility studies for cycling links, the development of a pedestrian master plan, the update of the downtown special urban plan, etc., for an approximate amount of $330,507.14 including taxes, in compliance with the call for tenders documents and its bid submitted on March 20, 2024, as being the bid that obtained the best score after evaluation by a selection committee, in accordance with the authorized evaluation grid. The contract will begin on the date of award and will end upon the first of the following events:

• 3 years; Or • The total amount of the selected bid (including taxes) is reached.

The funds for this purpose will be taken from sub-project 21506.14 – UDD PTP – FDI – Open mandate feasibility study, up to the limit of budget availability. Furthermore, the treasurer is authorized to provide the necessary sums in the budgets for the years 2025, 2026, and 2027 to follow up on this. A certificate from the treasurer was issued on June 3, 2024.

CONSIDERING THAT Ms. Suzanne Quesnel is the owner of lot 1 103 788 of the cadastre du Québec, Hull land registration division, also known and designated as 3, rue Adélard, an area that has suffered several subsequent floods;

CONSIDERING THAT the building located at 3, rue Adélard has been demolished and that a certificate of compliance for the demolition of the residence was produced on April 5, 2024, by the Service de l’urbanisme et du développement durable of the Ville de Gatineau;

CONSIDERING THAT the general financial assistance program for disasters of the ministère de la Sécurité publique of the government of Québec, amended by decree number 673-2023, provides for indemnities paid during actual or imminent disasters occurring from March 31, 2023, to September 30, 2026;

CONSIDERING THAT Ms. Quesnel wishes to avail herself of the departure allowance of the financial assistance program of the government of Québec, but that to benefit from this departure allowance, she must respect all the conditions provided for in the decree and offer her vacant land to the Ville de Gatineau for a transfer at the nominal amount of $1.00;

CONSIDERING THAT Ms. Quesnel has confirmed that she does not wish to avail herself of a right of preference in the event that the Ville de Gatineau can and wishes to sell or otherwise alienate this lot;

CONSIDERING THAT a resolution of the municipality is necessary to avail itself of the terms of decree number 673-2023;

CONSIDERING THAT all concerned services are in favor of this transaction:

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee:

• agrees to acquire by mutual agreement lot 1 103 788 of the cadastre du Québec, Hull land registration division, having an area of 462.52 m2, for the amount of $1.00, under the conditions provided for in the standard contract of the Ville de Gatineau and the other conditions stipulated in the promise of sale signed on April 19, 2024;

• mandates the Service du greffe to prepare the documents necessary for the transaction and to coordinate all the steps required to follow up on this;

• authorizes the Service des biens immobiliers to extend any deadline for signing the deed of sale, as provided for in the promise of sale, if required, and to carry out the proper management of the transaction while ensuring compliance with the terms and conditions of the deed to be executed;

• authorizes the treasurer to carry out the accounting entries required to follow up on this.

The mayor or in his absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk are authorized to sign the documents for the purposes of this. A certificate from the treasurer was issued on May 31, 2024.

CONSIDERING THAT this committee, by its resolution number CE-2022-417, awarded a contract to the firm Centre Investigation & Sécurité Canada inc. beginning July 7, 2022, for the provision of security and surveillance services on the city's territory for a total amount of $2,067,456.65 including taxes;

CONSIDERING THAT several additional requests have been added to meet important needs such as the surveillance of the Écocentre de Gatineau and the full-time addition of security guards at the municipal court and during the 2023 floods in order to secure the various sites;

CONSIDERING THAT the City observes a rise in violence and crime in society in general and this contributes directly to the need to have more frequent and significant physical security during its events and in its buildings. The City expects that this increase will be maintained and possibly even improved during the coming years;

CONSIDERING THAT by virtue of Règlement numéro 816-2017 concerning the delegation of power of the executive committee to certain officials including the power to authorize expenses and to enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is necessary since the cumulative amount of additional fees exceeds the 10% limit provided for in the regulation or is greater than $250,000.00:

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee:

• authorizes an additional amount of $1,600,000.00 including taxes, in order to cover approximately the total duration of the contract ending July 6, 2025, within the framework of the security and surveillance services contract. The total cost of this adjusted contract represents a cumulative amount of $3,667,456.65 including taxes. The funds for this purpose will be taken from the concerned budget items, up to the limit of budget availability. A certificate from the treasurer was issued on May 31, 2024.

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee awards a contract to the firm Marois Électrique (1980) Limitée, 900, boulevard de la Carrière, Gatineau, Québec, J8Y 6T5, for electrician services for maintenance and repair work, based on the hourly rates and the markup rate entered in the tender form for 56 months, for an approximate total amount of $2,642,951.40 including taxes, all in compliance with the call for tenders documents and its bid submitted on April 8, 2024, as being the lowest bid received and compliant. After the first year of the contract, the prices will be revised annually, all based on the Consumer Price Index (CPI) for Canada.

The treasurer is authorized to provide the necessary amounts in the budget for the years 2025 to 2029. The funds for this purpose will be taken from the concerned budget items. A certificate from the treasurer was issued on May 31, 2024.

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee awards a contract to the firm Les équipements Plannord inc., 70, rue d’Anvers, Saint-Augustin, Québec, G3A 1S4, for the purchase of sidewalk tracked vehicles with equipment, for a total amount of $5,073,708.78 including taxes, all in compliance with the call for tenders documents and its bid submitted on May 1, 2024, as being the lowest bid received and compliant. The funds for this purpose will be taken from the following budget items:

A certificate from the treasurer was issued on May 31, 2024.

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorizes the organization to close roads and parking lots (including parking meters) according to the following schedule:

The following streets must be closed to all traffic and all parking (except authorized vehicles) temporarily according to the following dates and times:

The following parking lots must be closed temporarily according to the following dates and times:

The following conditions must be met:

• Respect the temporary signage plan as well as the road signage standards of Québec and the Ville de Gatineau concerning street closures; • Ensure an emergency lane at all times during the event; • Release the Ville de Gatineau from any liability for damage to others that may result from the holding of the event and provide to the Events Office of the Service des arts, de la culture et des lettres, no later than two weeks before the event, the insurance forms designating the Ville de Gatineau as an additional insured, liability and indemnification, as well as general civil liability of $3,000,000.00. A certificate from the treasurer was issued on May 31, 2024.

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee:

• authorizes the Ville de Gatineau to be part of the UMQ purchasing group and mandates it, with a view to awarding a contract for cyber-risk insurance products for the period from July 1, 2024, to June 30, 2029;

• authorizes the mayor or in his absence the acting mayor, the clerk or in her absence the deputy clerk or the assistant clerk to sign, for and on behalf of the municipality, the agreement entitled "ENTENTE de regroupement de municipalités au sein de l’UMQ relativement à l’achat en commun de produits d’assurance pour les cyberrisques" submitted and attached hereto to form an integral part thereof as if recited at length.

The Ville de Gatineau accepts that a municipality that does not currently participate in the group may request, during the contract, by resolution, its membership in this group on the condition that the UMQ authorizes it and that the municipality wishing to join the group undertakes to respect each and every one of the conditions provided for in the specifications, the fees required by the UMQ, and the insurance contract and the consultant's mandate, awarded accordingly. And that this joining must not be done if it distorts the main elements of the call for tenders, the contract, or the mandate in question.

The funds for this purpose will be taken from budget account 0219-10054-10054.11-62220 Insurance – Civil. The treasurer is authorized to provide in the budget for the years 2025 to 2029 inclusive, the amount necessary to follow up on this. A certificate from the treasurer was issued on May 31, 2024.