2024.09.24 – Special meeting of the executive committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Tuesday, September 24, 2024, at 12:50 p.m.
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Provision for Municipal Participation in the Quebec Affordable Housing Program (PHAQ) - Affordable Housing Project - "Sacré-Cœur" Project - 344, rue Champlain - Hull-Wright Electoral District - Steve Moran
CONSIDERING THAT the Société d’habitation du Québec (SHQ) has created the programme d’habitation abordable Québec (PHAQ) with the goal of financially supporting affordable rental housing projects intended for low- or moderate-income households, as well as for people with special housing needs;
CONSIDERING THAT within the framework of the PHAQ program, the organization "Habitations de l’Outaouais métropolitain" submitted during the 2nd call for projects in June 2023 a new construction project on land located at 344, rue Champlain, to offer 199 housing units for families;
CONSIDERING THAT the Ville de Gatineau provided its support to the "Sacré-Cœur" project through a letter of interest dated September 15, 2023 (CM-2023-763 of September 19, 2023);
CONSIDERING THAT the "Sacré-Cœur" project was selected among the projects submitted to the SHQ within the framework of its PHAQ for a base grant estimated at $34,756,065 in order to carry out the project;
CONSIDERING THAT according to the PHAQ regulatory framework, a municipal contribution is required for selected projects and that this contribution must be equivalent to a minimum of 40% of the SHQ base grant;
CONSIDERING THAT according to the PHAQ regulatory framework, the municipal contribution can take the form of a land donation, a monetary contribution, infrastructure work carried out on the project building, or a tax credit:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that council:
• grant a financial participation in the realization of a permanent housing project within the framework of the programme d’habitation abordable Québec (PHAQ) – "Sacré-Cœur" Project, located at 344, rue Champlain, in the downtown urban village and its communities, specifically:
- A grant equivalent to a tax reimbursement of $797,334.80 per year over 10 years; which represents a total discounted amount of $6,889,034 according to the SHQ calculation criteria;
- A monetary contribution of $7,013,392 financed from the balances available for social housing at the PIVM for the years 2021, 2022, and 2024, and this, conditionally upon the approval of a loan by-law; • authorize the treasurer to make the accounting entries required to follow up on this; • authorize the mayor or, in her absence, the acting mayor and the clerk or, in her absence, the deputy clerk or the assistant clerk to sign any document necessary to give full effect to this resolution.
A treasurer's certificate was issued on September 23, 2024. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution.
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Agreement and Request - Municipal Services - Carré Lesage Development Project - Lucerne Electoral District - Gilles Chagnon
CONSIDERING THAT the company 12122715 Canada inc. has filed a request to proceed, at its own expense and in compliance with current regulations, with the installation of municipal services to serve the Carré Lesage development project;
CONSIDERING THAT an agreement must be signed between the Ville de Gatineau and the company 12122715 Canada inc. to establish the guidelines governing the construction of the municipal services required to serve the Carré Lesage development project:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that council:
• accept the agreement to be entered into between the Ville de Gatineau and the company 12122715 Canada inc. regarding the Carré Lesage development project, shown on the overall plans prepared by the firm QDI, bearing number G-2024-021-09; • ratify the request submitted by the aforementioned company to build, at its own expense and in compliance with the current regulations of the Ville de Gatineau (Règlements numéros 98-2003 et 99-2003 and their amendments), the municipal services and streets in the project; • notify the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs that the Ville de Gatineau does not object to the issuance of the authorization required for the installation of municipal services in this project; • notify the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs that the Ville de Gatineau undertakes to maintain the stormwater management works that will be transferred to it, if applicable, and to register them in its operation and maintenance registry; • attest that the existing water and sewer networks are capable of serving the above-mentioned project and comply with the various infrastructure master plans; • authorize the aforementioned company to have the specifications and plans necessary for the execution of the works alluded to above prepared, also at its own expense, by the firm QDI; • endorse the request of the aforementioned company to entrust the supervision, with residency, of the aforementioned works to the firm QDI and that the resulting expense be assumed by this company; • accept the recommendation of the aforementioned company to retain the services of the firm Paterson Group to perform quality control of materials and that the resulting expense be assumed by this company; • require that the company, its assigns and legal heirs transfer to the Ville de Gatineau, free of charge, the municipal services and easements required in this project; • authorize the mayor or, in her absence, the acting mayor and the clerk or, in her absence, the deputy clerk or the assistant clerk to sign the agreement, the contract relating to the obtaining of the easements that are the subject of this document, all as they will appear on the final plans that will be filed at the Bureau de la publicité des droits; • authorize the treasurer to reimburse, upon presentation of documents produced by the Service de la planification des actifs et des investissements, the City's share related to the construction work of the multi-use path along chemin Klock, up to a maximum of $120,000 including applicable taxes. The funds for this purpose will be taken from the following budget items:
| ITEM | AMOUNT | DESCRIPTION |
|---|---|---|
| Futur FDI | $109,575.99 | URB-16-002 Bike Master Plan - Share – Construction of multi-use path on chemin Klock |
| 12610 | $5,218.53 | GST rebate to be received |
| 12310 | $5,205.48 | QST rebate to be received |
The treasurer is authorized to make the accounting entries required to follow up on this agreement. A treasurer's certificate was issued on September 20, 2024. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution.
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Amendment to the Agreement Approved on February 14, 2017 - Square Urbania 4B Project - Versant Electoral District - Daniel Champagne
CONSIDERING THAT an agreement was approved on February 14, 2017, by resolution number CM-2017-152 between the Ville de Gatineau and the company S.E.C. chemin Vanier for the Square Urbania phase 4B project;
CONSIDERING THAT this agreement was amended on January 21, 2020, by resolution number CM-2020-46 in order to extend its validity period;
CONSIDERING THAT the approved agreement provides for the reimbursement of municipal shares for various municipal works;
CONSIDERING THAT the amount of municipal shares to be reimbursed will be higher than expected and that it is appropriate to amend the agreement approved on February 14, 2017, by resolution number CM-2017-152 in order to increase the reimbursement amount as well as to extend the validity period of the agreement to allow the applicant to carry out the park development work:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that council:
• accept the amendments to the agreement approved on February 14, 2017, by resolution number CM-2017-152 between the Ville de Gatineau and the company S.E.C. chemin Vanier regarding the Square Urbania phase 4B project in order to increase the amount of municipal shares to be reimbursed as well as to extend the validity period of the agreement to allow the applicant to carry out the park development work; • authorize the mayor or, in her absence, the acting mayor and the clerk or, in her absence, the deputy clerk or the assistant clerk to sign the amendment to the agreement; • authorize the treasurer to reimburse, upon presentation of documents produced by the Service de la planification des actifs et des investissements, the City's share related to the municipal works, for an additional amount of a maximum of $450,000 including applicable taxes.
The funds provided for this purpose will be taken from the following budget items:
| ITEM | AMOUNT | DESCRIPTION |
|---|---|---|
| Futur FDI: ajout au projet PIVO | $410,909.98 | ING-03-018 Oversizing - various development projects - Share – Municipal services Square Urbania phase 4B project |
| 12610 | $19,569.47 | GST rebate to be received |
| 12310 | $19,520.55 | QST rebate to be received |
The treasurer is authorized to make the accounting entries required to follow up on this agreement. A treasurer's certificate was issued on September 20, 2024. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution.
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Offer Letter and Variable Investment Credit Agreement - Fonds Locaux de Solidarité (FLS) FTQ and Amendment to the Agreement Between the City and Corporation ID Gatineau for the Management of the Portfolio from the Local Investment Fund (FLI) and the FLS
CONSIDERING THAT under resolution number CM-2020-734 of December 8, 2020, the municipal council ratified the Agreement between the City and Corporation ID Gatineau for the management of the portfolio from the local investment fund (FLI) and the local solidarity fund (FLS) for the period from January 1, 2021, to December 31, 2025;
CONSIDERING THAT the lender of the Fonds local de solidarité FTQ, société en commandite, has made changes to the line of credit and the partnership model with the goal of optimizing the use of resources;
CONSIDERING THAT these modifications provide that henceforth, all funds provided for in the FLS will be centralized, and a total sum of $86 million will be allocated to all the RCMs and economic development organizations with which the FTQ collaborates;
CONSIDERING THAT these changes also provide for the abolition of the credit limit; the largest users will no longer have to plan and request an increase in their authorization;
CONSIDERING THAT the modifications to the partnership model provide that the Joint Investment Committee (CIC) will be composed of five to nine people and that the majority of seats will be filled by independent persons;
CONSIDERING THAT the Agreement between the City and Corporation ID Gatineau for the management of the portfolio from the FLI and the FLS stipulates, in section 3.2 d), that any modification to the management rules related to the CIC will require an amendment to the agreement:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that council:
• accept the variable investment credit offer according to the terms, conditions, and restrictions set out in the offer letter submitted by the lender – Fonds de solidarité FTQ; • adopt the changes to the agreement between the City and Corporation ID Gatineau for the management of the portfolio from the FLI and the FLS which aim at modifications to the management rules related to the CIC; • mandate the administration to carry out the required follow-ups with the ministère des Affaires municipales et de l’Habitation and the ministère de l’Économie et de l’Innovation; • authorize the mayor or, in her absence, the acting mayor and the clerk or, in her absence, the deputy clerk or the assistant clerk to sign all documents necessary to follow up on the "Offer Letter and Variable Investment Credit Agreement" as well as the annexes attached thereto.
This executive committee recommendation comes into effect on the day of its approval by municipal council resolution.
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Community Development Support Framework - Addition of a New Support Program for Residents' Associations
CONSIDERING THAT the Ville de Gatineau has adopted a Community Development Support Framework aimed at supporting the initiatives of organizations dedicated to recreation, sports, outdoor activities, and community development;
CONSIDERING THAT the municipal council adopted, by its resolution number CM-2022-51 of January 31, 2022, to improve the support framework for residents' associations by a sum of $200,000 and to revise the criteria, simplify, and standardize accountability;
CONSIDERING THAT the municipal council adopted, by its resolution number CM-2022-433, to mandate the Service des loisirs, des sports et du développement des communautés to carry out a consultation process with residents' associations, in order to integrate a new program into the Community Development Support Framework that is aimed at residents' associations;
CONSIDERING THAT the residents' associations were involved throughout the consultative process and that they confirmed being in favor of the implementation of the proposed support program;
CONSIDERING THAT the Service des loisirs, des sports et du développement des communautés has analyzed the impacts of the proposed updates:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that council adopt a new support program for residents' associations integrated into the Community Development Support Framework.
A treasurer's certificate was issued on September 23, 2024. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution.
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2024-2028 Memorandum of Understanding with the Fondation Forêt Boucher
CONSIDERING THAT the municipal council, by its resolution number CM-2019-843 of December 10, 2019, adopted an urban outdoor development plan;
CONSIDERING THAT the Ville de Gatineau has adopted a Community Development Support Framework aimed at supporting the initiatives of organizations dedicated to recreation, sports, outdoor activities, and community development and that the municipal council adopted its update, by its resolution number CM-2024-123;
CONSIDERING THAT within the Support Framework, a program allows for partnership agreements to be made with organizations for the management of urban outdoor sites;
CONSIDERING THAT in December 2023, the municipal council, by its resolution number CM-2023-1025, mandated the General Management to continue negotiations with the Fondation forêt Boucher by recognizing the organization's conservation mission, and to return to council as quickly as possible before June 2024. Additional sums will be available following negotiations, if applicable;
CONSIDERING THAT the City plans to adopt a biodiversity plan in which conservation objectives for the forêt Boucher ecoterritory are provided;
CONSIDERING THAT the City recognizes the Fondation forêt Boucher as a privileged partner for the development and conservation of the forêt Boucher;
CONSIDERING THAT this organization wishes to continue the partnership with the City to contribute to the development of an urban outdoor service offer and to ensure the conservation of the forêt Boucher;
CONSIDERING THAT the Service des loisirs, des sports et du développement des communautés and the Service de la transition écologique have analyzed the partnership, according to the evaluation criteria provided for in the Community Development Support Framework and the biodiversity action plan:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that council:
• approve the partnership memorandum of understanding between the Ville de Gatineau and the organization Fondation forêt Boucher; • authorize the mayor or, in her absence, the acting mayor and the clerk or, in her absence, the deputy clerk or the assistant clerk to sign the partnership memorandum of understanding for the years 2024-2028 with the organization Fondation forêt Boucher, attached hereto as well as any other document to give it full effect; • provide the necessary funds in the envelopes of the urban outdoor development plan and the biodiversity action plan (Protection-Restoration-Development) for the years 2025 to 2028 to ensure the financing of the partnership memorandum of understanding; • authorize the treasurer to provide the necessary sums in the budgets of the years 2025 to 2028 to follow up on the financing of the partnership memorandum of understanding; • authorize the treasurer to issue checks to the organization responsible for the partnership memorandum of understanding mentioned above and according to the terms and conditions stipulated in the partnership memorandum of understanding to be entered into with the organization, upon presentation of supporting documents prepared by the Service des loisirs, des sports et du développement des communautés and the Service de la transition écologique.
A treasurer's certificate was issued on September 23, 2024. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution.
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Authorization to Sign Letter of Agreement ENT-POL-2024-05 Amending the Collective Agreement Between the City of Gatineau and the Fraternité des policiers et policières de Gatineau inc.
CONSIDERING the 2020-2025 collective agreement binding the City and the Fraternité des policiers et policières de Gatineau inc. signed on May 27, 2021;
CONSIDERING the desire of the parties to make an amendment regarding different articles of the 2020-2025 collective agreement;
CONSIDERING THAT the parties agree on the modifications to be made;
CONSIDERING article 48 k) of Règlement numéro 14-2001 concerning the internal management of the council, commissions, and the plenary committee as well as the sharing of functions between the municipal council and the executive committee which provides that the council has exclusive jurisdiction over any other body in matters of signing a collective agreement:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that council authorize the signing of the agreement ENT-POL-2024-05 entered into between the Ville de Gatineau and the Fraternité des policiers et policières de Gatineau inc. amending the collective agreement currently in force.
The mayor or, in her absence, the acting mayor, the clerk or, in her absence, the deputy clerk or the assistant clerk, the director general, the director of the Police Service as well as the director of the Human Resources Service are authorized to sign the agreement ENT-POL-2024-05. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution.
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2024 Writer-in-Residence - 16th Edition
CONSIDERING THAT the bibliothèque de Gatineau organized a first writer-in-residence program in 2009 and that since then, the program has stimulated literary creation by Gatineau authors and a taste for reading among citizens;
CONSIDERING THAT 2024 marks the 16th consecutive year that the bibliothèque de Gatineau has organized this residency;
CONSIDERING THAT the realization of this program encourages local authors to create texts and meet the Gatineau public to discuss literature;
CONSIDERING THAT this year's residency will be carried out through a series of activities during the Semaine des bibliothèques publiques du Québec which will take place from October 19 to 26, 2024:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that council:
• recognize and congratulate Mr. Jean-Nicolas Paul as the 2024 writer-in-residence of the bibliothèque de Gatineau; • authorize the treasurer to pay the sum of $3,500, taxes included if applicable, to Mr. Jean-Nicolas Paul upon presentation of supporting documents prepared by the Service des arts, de la culture et des lettres.
A treasurer's certificate was issued on September 20, 2024. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution.
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Lease Renewal - Miniature Golf - 205, boulevard de la Gappe - Touraine Electoral District - Tiffany-Lee Norris Parent
CONSIDERING THAT the Ville de Gatineau leases to Mini-Putt de Gatineau inc. a plot of land with an area of 1,571.08 m², located at 205, boulevard de la Gappe, used for the operation of a miniature golf course and a frozen treat counter, under the terms of a lease expiring on September 30, 2024;
CONSIDERING THAT Mini-Putt de Gatineau inc. wishes to continue its commercial activities and continue to offer citizens an affordable family activity. The City, owner of the land and lessor, has negotiated with Mini-Putt de Gatineau inc. a lease proposal for a period of 10 years:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that council:
• accept the lease agreement between the Ville de Gatineau and Mini-Putt de Gatineau inc. for a portion of lot 3 297 976 of the cadastre du Québec with an area of 1,571.08 m², located at 205, boulevard de la Gappe, according to the following main conditions:
- A lease of an area of 1,571.08 m² for a period of 10 years;
- Non-exclusive access to the adjacent parking lot;
- An annual base rent of $28,200.00 ($17.95/m²) before taxes, which is payable biannually in two equal installments of $14,100.00;
- An adjustment of the annual rent after the 5th year according to the increase in the CPI for the Ottawa/Gatineau region; • authorize the Service des biens immobiliers to manage the lease in due form by ensuring compliance with the terms and conditions of an agreement essentially in accordance with the lease attached to this resolution; • authorize the Legal Services of the Ville de Gatineau and its attorneys to issue a notice of default and to undertake any legal proceedings necessary to comply with this lease, including the finding of default, the notice of termination, the finding of termination of the lease by the court and the eviction of the tenant from the premises, as well as the recovery of sums owed to the City in the event that the tenant fails or neglects to comply with the terms and conditions of an agreement essentially in accordance with the lease attached to this resolution following the notice of default or a recurrence; • authorize the treasurer to make the accounting entries to follow up on this.
The mayor or, in her absence, the acting mayor and the clerk or, in her absence, the deputy clerk or the assistant clerk are authorized to sign the agreement substantially in accordance with the lease attached hereto. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution.
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Appointment as Territorial Director, Buckingham and Masson-Angers Service Centres
CONSIDERING THAT the Human Resources Service was authorized to fill a position of territorial director, Buckingham and Masson-Angers service centres (position number CSB CAD-001) at the Buckingham and Masson-Angers service centres, under the direction of the director general, according to the standards and practices in force:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that council accept the probationary promotion and permanence of Mr. Dave Cassivi to the position of territorial director, Buckingham and Masson-Angers service centres (position number CSB-CAD-001).
The classification of the position of territorial director, according to the new salary policy for management positions, remains to be completed following the review of the roles and responsibilities of territorial directors and service centres. Mr. Cassivi's salary is therefore established at class 7, step 5 of the old salary policy, which corresponds to the salary class of the position of territorial director, Buckingham and Masson-Angers. Mr. Cassivi is subject to a 12-month probationary period. His start date will be determined by the Human Resources Service. Mr. Cassivi is subject to all the working conditions of management employees of the Ville de Gatineau.
Permanence in this position will be granted to him as a matter of right, conditionally upon the probationary period being completed, in accordance with the provisions of the Recueil des conditions de travail des employés-cadres de la Ville de Gatineau. The funds for this purpose will be taken from sub-project 10085.01, account 52100, Masson-Angers service centre - regular / non-unionized. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution.
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Appointment as Director, Urban Planning and Sustainable Development Service
CONSIDERING THAT the Human Resources Service was authorized to fill the position of director, Urban Planning and Sustainable Development Service (position number UDD-CAD-001) at the Urban Planning and Sustainable Development Service, under the direction of the assistant director general, Sustainable Development according to the standards and practices in force:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend that council accept the probationary hiring and permanence of Ms. Guylaine Déziel to the position of director, Urban Planning and Sustainable Development Service (position number UDD-CAD-001) at the Urban Planning and Sustainable Development Service.
Ms. Déziel's salary is established at class 11, step 7 of the salary scale for management employees of the Ville de Gatineau. Ms. Déziel is subject to a 12-month probationary period. Her start date will be determined by the Human Resources Service. Ms. Déziel is subject to all the working conditions of management employees of the Ville de Gatineau.
Permanence in this position will be granted to her as a matter of right, conditionally upon the probationary period being completed, in accordance with the provisions of the Recueil des conditions d’emploi des cadres de la Ville de Gatineau. The funds for this purpose will be taken from sub-project 10370.01, account 52100, Urban Planning and Sustainable Development Service. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution.