2024.02.07 – Regular meeting of the Executive Committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, February 7, 2024, at 9:31 a.m.

CONSIDERING THAT a copy of the minutes of the regular meeting of the Executive Committee of the Ville de Gatineau held on January 17, 2024, was provided to the Executive Committee:

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee adopt the minutes as submitted.

Adopted

CONSIDERING THAT this committee, by its resolution number CE-2023-332 of April 26, 2023, requested financial assistance from the ministère des Transports et de la Mobilité durable (MTMD) under the Financial Assistance Program for the Development of Active Transportation in Urban Perimeters (TAPU) for the bike lane development project on rue Victoria, file number YEX89623;

CONSIDERING THAT on August 10, 2023, the MTMD granted the Ville de Gatineau financial assistance of at most $50,813, representing 50% of the estimated eligible expenses, for the bike lane development project on rue Victoria;

CONSIDERING THAT the Ville de Gatineau has reviewed the application terms of the Financial Assistance Program for the Development of Active Transportation in Urban Perimeters (TAPU) and commits to respecting them;

CONSIDERING THAT only work carried out after the date appearing on the announcement letter is eligible for financial assistance;

CONSIDERING THAT the work was carried out from August 1, 2023, to November 30, 2023;

CONSIDERING THAT the Ville de Gatineau is transmitting to the Ministry the accountability form as well as the reports of the work performed, which must include:

• supporting documents for expenses incurred (invoices, progress payments, and any other document attesting to the sums spent); • mention of any other reimbursement obtained for the work subject to the financial assistance (tax refunds, other financial assistance, etc.); • the result relative to the following indicators:

• number of kilometers of cycling, pedestrian, or multi-purpose paths completed, by type of development;
• number of kilometers of streets developed for pedestrians and cyclists (shared street, bike street, designated roadway);
• number of self-service bicycles and docking stations installed, by type (assisted or not);
• number of bicycle parking spaces added;
• number of structures (bridge, footbridge, underpass) developed;

CONSIDERING THAT the Ville de Gatineau commits to transmitting to the Minister, no later than 18 months after the last payment of financial assistance, the data necessary for the program's management and evaluation process, notably the results relative to the aforementioned indicators (these include a count, at the beneficiary's expense, of the traffic or use of the infrastructure or equipment that was the subject of financial assistance, with the exception of bicycle parking and spot improvements):

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee authorize the presentation of the report on the bike lane development work on rue Victoria, including the accountability related to eligible work according to the current application terms, recognizes that in case of non-compliance, the financial assistance will be terminated, and certifies that Rita Chahine, Director of the Service des infrastructures et des projets, is duly authorized to sign any document or agreement to this effect with the Minister of Transport and Sustainable Mobility. The treasurer is authorized to perform the accounting entries required to follow up on this. A treasurer's certificate was issued on February 5, 2024.

Adopted

CONSIDERING THAT this committee, by its resolution number CE-2023-329 of April 19, 2023, awarded contract 2022 SP 426 to the firm Couvreur Rolland Boudreault for the replacement work of a ventilation unit, water heater, and roofing at the Centre sportif Robert-Rochon, 97, rue de l’Aréna, for a total amount of $325,149.30 including taxes;

CONSIDERING THAT article 1.5.1.5 of the "Instructions to Bidders" states that the quantities indicated in the tender form are for information purposes only and may vary upward or downward according to actual needs during the contract:

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee:

• ratify the delegations of power numbers 196403, 197153, and 197896 for change orders numbers 1 to 3 for an amount of $29,371.40 including taxes; • authorize the cost adjustment in the amount of $13,017.18 including taxes, without budgetary impact, for change order number 4 within the framework of the replacement work of a ventilation unit, water heater, and roofing at the Centre sportif Robert-Rochon, to the firm Couvreur Rolland Boudreault, 660, rue Auguste-Mondoux, local 4, Gatineau, J9J 3K3;

The total revised cost of the contract, following the adjustment, represents an amount of $367,537.88 including taxes. A treasurer's certificate was issued on February 5, 2024.

Adopted

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee decree the implementation of all-way stops at the intersection of rue Monseigneur-Lemieux and chemin du Lac, file RS-23-315, as illustrated in plan number G-2022-026-05_R06_AC42 of November 14, 2023, prepared by the consultant for the boulevard Maloney Est reconstruction project. The installation of the signage will be carried out by the contractor for the boulevard Maloney Est reconstruction project, between promenade du Lac Beauchamp and rue Dupuis.

Adopted

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee decree modifications to the parking signage on rue Joseph-Galipeau, file RS-23-321, as illustrated in plan number CRO-23-348 of November 14, 2023, all in order to:

Add a limited parking zone:

Remove a limited parking zone:

This resolution cancels or replaces any previous signage governing parking in the parking zone mentioned herein. The Service des travaux publics is authorized to proceed with the modification of the required regulatory signage, all according to the directives of the Service de la mobilité, in accordance with plan number CRO-23-348 which is an integral part of this resolution.

Adopted

CONSIDERING THAT the Ville de Gatineau hired, on November 13, 2023, Me Élise Mongeon, notary, as a leasing coordinator at the Service des biens immobiliers;

CONSIDERING THAT notaries who are in the exclusive service of a municipal corporation can be exempted from paying an insurance premium for the mandatory basic limit of one million dollars to the Professional Liability Insurance Fund of the Chambre des notaires du Québec, provided that the municipal corporation commits to being financially responsible for the consequences of any error or omission by the hired notaries:

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee declare that the Ville de Gatineau acts as guarantor and commits to taking up the cause and being financially responsible for the consequences of any error or omission by Me Élise Mongeon in the exercise of her duties and to indemnify the Professional Liability Insurance Fund of the Chambre des notaires du Québec for any disbursement or indemnity it would have to pay as a result of an error or omission by this notary in the exercise of her duties, even beyond the end of the employment relationship. Furthermore, the Ville de Gatineau waives any recourse against this notary and against the Chambre des notaires du Québec as an insurer from the assets held specifically for this purpose in the Professional Liability Insurance Fund of the Chambre des notaires du Québec, this among others, in favor of the Chambre des notaires du Québec and the Professional Liability Insurance Fund of the Chambre des notaires du Québec. The Mayor or in her absence the Acting Mayor and the City Clerk or in her absence the Deputy City Clerk or the Assistant City Clerk are authorized to sign the documents for the purposes of this resolution.

Adopted

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee award a contract to the firm 11182609 Canada inc., 84, rue Monet, Cantley, Québec, J8V 3L6, for arboriculture services near Hydro-Québec networks for an approximate amount of $252,738.05 including taxes, all in compliance with the call for tender documents and its bid submitted on November 29, 2023, as being the lowest compliant bid received. The contract could be renewed for an additional period of two years, bringing the cumulative total of the contract to $505,476.10 including taxes. After the first year of the contract, unit prices will be revised annually, all based on the Consumer Price Index of Statistics Canada. In addition, the treasurer is authorized to provide the necessary sums in the budget for the years 2025 to 2027 to follow up on this.

The funds for this purpose will be taken from the following budget items:

A treasurer's certificate was issued on February 5, 2024.

Adopted

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee award contracts to the firm Wesco Distribution Canada LP, 130, boulevard Brunswick, Pointe-Claire, Québec, H9R 5P9, for the purchase of barrels and accessories, for sections A, B, and C for an approximate amount of $184,184.56 including taxes, for one year, all in compliance with the call for tender documents and the bids submitted on November 16, 2023, as being the lowest compliant bids received. The contract will be valid for one year starting from the date of award. It may be renewed for an additional period of one year, which would bring the total approximate amount of this contract to $379,420.20 including taxes. For the additional one-year period, prices will be subject to indexation based on the Consumer Price Index for Canada, All-items Index (not seasonally adjusted), this period ending three months prior to the anniversary date. The treasurer is authorized to provide in the 2025-2026 budget the amounts necessary to follow up on this in the event that the contract is renewed for the additional one-year period.

The funds for this purpose will be taken from the following budget items:

A treasurer's certificate was issued on February 5, 2024.

Adopted

PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee award a contract to the following firms, all in compliance with the call for tender documents and the bids submitted on October 31, 2023, the firms having submitted the lowest compliant bids received for each of the sections, namely:

• The firm 9030-5814 Québec inc. (Spectralite), 900, boulevard de la Commune, Trois-Rivières, Québec, G9A 2W6, for sections 1 and 3 concerning the supply of signage accessories as well as aluminum plates for a one-year period for an approximate amount of $111,665.85 including taxes; • The firm 9440-5792 Québec inc., 1421, rue Gabrielle-Roy, Saint-Jérôme, Québec, J7Z 7C7, for section 2 concerning the supply of signage posts for a one-year period for an approximate amount of $114,167.30 including taxes; • The firm Signel Services inc., 700, montée Monette, Saint-Mathieu, Québec, J0L 2H0, for section 4 concerning the supply of films for a one-year period for an approximate amount of $22,363.42 including taxes.

The contract could be renewed for an additional one-year period. If the contract is renewed, unit prices will be revised annually, all based on the Consumer Price Index of Statistics Canada, which would bring the total approximate amount to $503,839.04 including taxes. The funds for this purpose will be taken from the concerned budget items up to the limit of budgetary availability. In addition, the treasurer is authorized to provide the necessary sums in the budget for the year 2025 to follow up on this. A treasurer's certificate was issued on February 5, 2024.

Adopted