2024.04.10 – Regular meeting of the Ville de Gatineau executive committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, April 10, 2024, at 9:30 a.m.
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Authorization of a Cost Adjustment for Professional Engineering Fees, No Budgetary Impact - Submission 2021 SP 149A - Modification of the Post-Ozonation Process at the Aylmer Sector Drinking Water Treatment Plant - Infrastructure and Projects Department - Aylmer Electoral District - Steven Boivin
CONSIDERING THAT this committee, by its resolution number CE-2021-785 of September 8, 2021, awarded to the firm SNC-Lavalin inc. (now AtkinsRéalis) a mandate at hourly rates for professional engineering services in the amount of $451,217.09, including taxes, to carry out the design and supervision of the project to modify the post-ozonation process at the drinking water treatment plant in the Aylmer sector;
CONSIDERING THAT this committee, by its resolution number CE-2023-511 of June 21, 2023, authorized the adjustment of additional professional fees in the amount of $91,109.00, including taxes, for the addition of an environmental study and a six-week extension of the total duration of supervision work compared to the initial forecast at the time of awarding the professional services mandate, which was 24 weeks of work;
CONSIDERING THAT the present adjustment is based on the additional fees required for increased presence of the resident site supervisor due to the complexity of the site and the phasing;
CONSIDERING THAT the "as-built" plans used for the design do not represent the reality of the site and that additional hours are required for the revision and adjustment of the design during the work period;
CONSIDERING THAT after verification, the Service des infrastructures et des projets (Infrastructure and Projects Department) recommends this cost adjustment for additional professional fees:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the cost adjustment for additional professional fees in the amount of $255,774.42, including taxes, with no budgetary impact, to the firm AtkinsRéalis (formerly SNC-Lavalin inc.) for the additional professional services required as part of the project to modify the post-ozonation system at the drinking water treatment plant in the Aylmer sector. Following this adjustment, the revised total cost of the contract amounts to $798,101.51, including taxes. A treasurer's certificate was issued on April 5, 2024.
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Authorization of a Cost Adjustment for Construction Work, No Budgetary Impact - Submission 2022 SP 339 - Lucy-Faris Library - 115, Rue Principale, Aylmer Sector - Project 19-2037 - Infrastructure and Projects Department - Aylmer Electoral District - Steven Boivin
CONSIDERING THAT under resolution number CE-2023-424 of May 24, 2023, the City of Gatineau awarded a contract to the firm Pomerleau inc., for the realization of the Lucy-Faris library project, for a total amount of $42,192,671.13, including taxes;
CONSIDERING THAT additional costs covered by change orders in the amount of $88,668.71, including taxes, were authorized under delegation of power number 195988 and modification notices numbers 10035, 10040, 10051, 10076, and 10102;
CONSIDERING THAT the contractor has filed a new request in the amount of $531,284.80, including taxes;
CONSIDERING THAT the firms Les Services EXP inc. and In Situ / DMA, mandated by the City of Gatineau for the realization of plans and specifications and for the supervision of the work, have analyzed the additional cost requests filed by the firm Pomerleau inc. and recommend their payment;
CONSIDERING THAT under Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the cumulative amount of additional fees exceeds the 10% limit provided for in the bylaw or is greater than $250,000;
CONSIDERING THAT after analysis, the Service des infrastructures et des projets (Infrastructure and Projects Department) recommends the approval of these additional costs:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • ratifies delegation of power number 195988 and modification notices numbers 10035, 10040, 10051, 10076, and 10102 in the total amount of $88,668.71, including taxes; • authorizes the additional amount of $531,284.80, including taxes, to the contract of Pomerleau inc., thus bringing the submission cost adjustment to the amount of $619,953.51, including taxes, with no budgetary impact. The total cost of this adjusted contract represents an amount of $42,812,624.64, including taxes. A treasurer's certificate was issued on April 5, 2024.
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Identification of Selected Food Truck Operators Following the 2024 Call for Proposals
CONSIDERING THAT the City of Gatineau adopted Règlement 875-2021 regarding the occupation of public space by food trucks to allow street food on the territory of the City of Gatineau;
CONSIDERING THAT through this bylaw, a call for proposals was launched on February 12, 2024, to find food truck operators with the right to offer their food products on the territory of the City of Gatineau;
CONSIDERING THAT four proposals were received as part of this call for proposals, and all four were qualified by the interdepartmental selection committee;
CONSIDERING THAT only the candidates selected following the evaluation may submit an authorization request to operate a food truck, according to the provisions applicable to the bylaw and upon receipt of the required documents;
CONSIDERING THAT this is the fourth year of implementing street food in Gatineau, which was interrupted due to COVID-19:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the Service de l’urbanisme et du développement durable (Urban Planning and Sustainable Development Department) to issue an authorization to the following candidates:
- Le BBQ Shop;
- Les Brûlés;
- Chez Wally’s;
- Valentine.
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Implementation of All-Way Stops - Boulevard Labrosse and Chemin de Chambord - Bellevue Electoral District - Alicia Lacasse-Brunet
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee decrees the implementation of all-way stops at the intersection of Boulevard Labrosse and Chemin de Chambord, file RS-24-022, as illustrated in plan number CRO-24-056 of February 27, 2024. The Service des travaux publics (Public Works Department) is authorized to proceed with the installation of the required regulatory signage, all according to the directives of the Service de la mobilité (Mobility Department), in accordance with plan number CRO-24-056 which is an integral part of this document.
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Renewal Option - Submission 2021 SP 100 - Extermination and Pest Control Services - Submission 2021 SP 053 - Fire Safety Service Equipment Certification - Submission 2022 SP 078 - Catch Basin Cleaning - Public Works Department
CONSIDERING THAT the following firms were awarded contracts:
| Supplier | Description | Amount (taxes included) | Period | Option | CE Resolution at Award |
|---|---|---|---|---|---|
| Regionex inc. | 2021 SP 100 – Extermination and Pest Control | $62,383.96 | May 12, 2024 to May 11, 2025 | Yes | CE-2021-378 |
| Battleshield Industries Limited | 2021 SP 053 – Fire Safety Equipment Certification | $39,277.71 | April 22, 2024 to April 21, 2025 | Yes | CE-2021-294 |
| Sanivac Montréal (9363-9888 Québec inc.) | 2022 SP 078 – Catch Basin Cleaning | $184,018.04 | May 1, 2024 to Dec 1, 2024 | Yes | CE-2022-432 |
CONSIDERING THAT the prices submitted by the aforementioned firms are valid and that a one-year optional period is provided for in the contracts;
CONSIDERING THAT the Service des travaux publics (Public Works Department) wishes to avail itself of the optional period provided for in the contracts:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the management of the Service des travaux publics to avail itself of the optional period provided for in the contracts, all in compliance with the call for tender documents and their submissions filed on April 15, 2021 (2021 SP 100), March 24, 2021 (2021 SP 053), and April 26, 2022 (2022 SP 078). The funds for this purpose will be taken from the various budget items concerned. The treasurer is authorized to provide in the budgets for the years 2024 and 2025 the sums necessary to follow up on this. A treasurer's certificate was issued on April 5, 2024.
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Administrative Termination of Employment - Employee Number 118554
CONSIDERING the signing of the collective agreement of the Syndicat des cols blancs de Gatineau – SCFP 5400 on October 20, 2023;
CONSIDERING THAT since their hiring, employee number 118554 has shown deficiencies in the execution of their tasks and does not meet all the requirements of their position;
CONSIDERING THAT despite all efforts made in terms of supervision and training, employee number 118554 still does not meet all the expectations and requirements of the position they hold;
CONSIDERING the respect of the employer's obligations in such matters;
CONSIDERING THAT it is appropriate to administratively terminate the employment relationship of employee number 118554:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the administrative termination of employment of employee number 118554.
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Administrative Termination of Employment - Employee Number 116789
CONSIDERING THAT employee number 116789 was hired on May 10, 2021;
CONSIDERING THAT since their hiring, employee number 116789 has shown deficiencies in the execution of their tasks and does not meet all the requirements of their position;
CONSIDERING the efforts made by the department concerned to offer three training sessions to employee number 116789 since 2022;
CONSIDERING all the facts as well as the current state of jurisprudence in this matter;
CONSIDERING THAT the representatives of the Service des ressources humaines (Human Resources Department) and the department concerned authorize this recommendation:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the administrative termination of employment of employee number 116789.