2024.05.01 – Regular meeting of the City of Gatineau executive committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, May 1, 2024, at 9:32 a.m.
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CONSIDERING THAT this committee, by its resolution number CE-2022-554 of June 29, 2022, awarded to the firm Loiselle inc., a contract for environmental rehabilitation and soil decontamination work at the site de la Fonderie, for a total approximate amount of $7,216,406.45 including taxes; CONSIDERING THAT this committee, by its resolution number CE-2022-897 of November 16, 2022, authorized the tender cost adjustment of an amount of $568,395.14 including taxes, to the firm Loiselle inc., as part of the environmental rehabilitation and soil decontamination project at the site de la Fonderie, bringing the total cumulative amount of the project to $7,784,801.59 including taxes; CONSIDERING THAT this committee, by its resolution number CM-2023-323 of April 18, 2023, authorized the tender cost adjustment of an amount of $2,112,810.31 including taxes, to the firm Loiselle inc., as part of the environmental rehabilitation and soil decontamination project at the site de la Fonderie, bringing the total cumulative amount of the project to $9,897,611.90 including taxes; CONSIDERING THAT this committee, by its resolution number CE-2023-940 of November 15, 2023, authorized the tender cost adjustment of an amount of $1,874,573.11 including taxes, to the firm Loiselle inc., as part of the environmental rehabilitation and soil decontamination project at the site de la Fonderie, bringing the total cumulative amount of the project to $11,772,185.01 including taxes; CONSIDERING THAT this committee, by its resolution number CM-2023-982 of December 5, 2023, authorized the tender cost adjustment of an amount of $2,607,221.27 including taxes, to the firm Loiselle inc., as part of the environmental rehabilitation and soil decontamination project at the site de la Fonderie, bringing the total cumulative amount of the project to $14,379,406.28 including taxes; CONSIDERING THAT the firm WSP Canada inc., mandated by the City of Gatineau for professional engineering services for the preparation of plans, specifications, and call for tender documents as well as supervision for the project, recommends a total amount of $971,589.82 including taxes, for the completion of additional work; CONSIDERING THAT after verification, the Service des infrastructures et des projets recommends this tender cost adjustment:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the tender cost adjustment of a net amount of $971,589.82 including taxes, without budgetary impact, to the contract of the firm Loiselle inc., as part of the environmental rehabilitation and soil decontamination project at the site de la Fonderie. The revised total cost of the contract, following this adjustment, represents an amount of $15,350,996.10 including taxes. A treasurer's certificate was issued on April 30, 2024.
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CONSIDERING THAT the ministère des Transports et de la Mobilité durable must carry out road repair work on boulevard des Allumettières from 1000 m west of boulevard des Grives to the intersection with autoroute 50; CONSIDERING THAT the work is expected to begin in June and end at the end of October 2024; CONSIDERING THAT the work will span approximately 18 consecutive weeks; CONSIDERING THAT there will be a closure of one direction depending on the phases and traffic diversion in the opposite lane; CONSIDERING THAT during paving work, traffic on this section would be greatly affected if carried out during the day; CONSIDERING THAT at least one lane will be maintained in each direction on the open roadway by diverting one lane onto the unobstructed opposite roadway; CONSIDERING THAT the Ministry wishes to carry out the work at night (from 7 p.m. to 7 a.m. Monday to Friday) and on weekends (Friday 7 p.m. to Monday 5 a.m.), all to minimize impacts on traffic; CONSIDERING THAT Article 7 of Règlement numéro 44-2003 concerning noise on the territory of the City of Gatineau stipulates that work carried out outside permitted hours, i.e., Monday to Saturday between 7 a.m. and 9 p.m., must be authorized by the executive committee if a building used for accommodation is located within 150 m of the work; CONSIDERING THAT the work will be carried out outside the periods permitted by Règlement numéro 44-2003; CONSIDERING THAT a limited number of residences will be potentially affected:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:
- authorize a derogation to Règlement numéro 44-2003 concerning noise on the territory of the City of Gatineau to authorize the ministère des Transports et de la Mobilité durable to carry out road repair work on boulevard des Allumettières at night and on Sundays, from 1000 m west of boulevard des Grives to the intersection with autoroute 50 in both directions for a duration of 18 weeks extending from June to October 2024;
- request that the ministère des Transports et de la Mobilité durable publish press releases to the population and notify the Service des infrastructures et des projets of the exact schedule of the work, at least five working days before carrying it out.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award contracts for sections 1 and 2 to the firm Eurovia Québec Construction inc., 960, chemin Edelweiss, Wakefield, Quebec, J0X 3G0, for the 2024 patching program for a period of seven months, for a total approximate amount of $657,657.00 including taxes for section 1 and $400,515.41 including taxes for section 2, all in accordance with the call for tender documents and its bid submitted on February 12, 2024, as being the lowest bid received and compliant for each section. The contract will take effect from May 1, 2024, and will end on December 1, 2024. Funds for this purpose will be taken from the following budget items:
| Description | Amount (taxes included) | Budget Info (Service/CDR/Sub-project) |
|---|---|---|
| STP – Voirie – Paved streets | $657,657.00 | 63210 0061 0085 10352.05 |
| STP – Voirie – Structure adjustment | $400,515.52 | 63210 0061 0085 10346.01 |
A treasurer's certificate was issued on April 29, 2024.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Eurovia Québec Construction inc. for palliative interventions on montée Dalton and montée Mineault, for a total approximate amount of $893,045.09 including taxes, all in accordance with the call for tender documents and its bid submitted on February 28, 2024, as being the lowest bid received and compliant. Funds will be taken from the following budget item:
| Description | Amount (taxes included) | Budget Info (Service/CDR/Sub-project) |
|---|---|---|
| STP - FDI - TP - 2024 Palliative interventions - Road network repair program – Montée Dalton | $569,027.03 | 63210 0061 0061 20799 |
| STP - FDI - TP - 2024 Palliative interventions - Road network repair program – Montée Mineault | $324,018.06 | 63210 0061 0061 20799 |
A treasurer's certificate was issued on April 29, 2024.
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CONSIDERING THAT the following firm was awarded a contract:
| Supplier | Description | Period | Amount (taxes included) |
|---|---|---|---|
| Solacom Technologies | 2015 SP 082 – Supply and maintenance of 911 telephone system | June 3, 2024 to June 2, 2025 | $95,136.57 |
CONSIDERING THAT the prices submitted by the aforementioned firm are valid and that three one-year optional periods are provided for in the contract; CONSIDERING THAT the Service des technologies de l'information wishes to avail itself of the last optional period provided for in the contract:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the management of the Service des technologies de l'information to avail itself of the last optional renewal period provided for in the contract, all in accordance with the call for tender documents and the bid submitted on April 23, 2015. Funds for this purpose will be taken from the following budget item:
| Description | Amount (taxes included) | Budget Info (Service/CDR/Sub-project) |
|---|---|---|
| POL SOR - Information technology | $95,136.57 | TI 0613 10229.01 |
The treasurer is authorized to provide in the 2025 budget the sums necessary to follow up on this. A treasurer's certificate was issued on April 26, 2024.
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CONSIDERING THAT the following firms were awarded contracts:
| Supplier | Description | Amount (taxes included) | Period |
|---|---|---|---|
| Entreprise T.R.A. (2011) inc. | 2023 SP 079 – Road marking - Section 1 | $548,463.40 | to April 17, 2025 |
| Réhabilitation O inc. | 2023 SP 079 – Road marking - Sections 2, 3, 4 and 5 | $1,191,029.48 | to April 17, 2025 |
| 9709789 Canada inc. / Proligne | 2023 SP 079 – Road marking - Section 6 | $77,302.29 | to April 17, 2025 |
CONSIDERING THAT the prices submitted by the aforementioned firms are valid and that four optional periods of one year each are provided for in the contracts; CONSIDERING THAT the Service de la mobilité wishes to avail itself of the first optional period provided for in the contracts:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the management of the Service de la mobilité to avail itself of the first optional period provided for in the contracts, all in accordance with the call for tender documents and the bids submitted on March 17, 2023. The unit prices will be revised, all based on the Consumer Price Index of Statistics Canada. Funds for this purpose will be taken from the following budget items:
| Description | Amount (taxes included) | Budget Info (Service/CDR/Sub-project) |
|---|---|---|
| MOB SGM - Road marking | $1,812,184.67 | 63210 MOB 0720 10426.02 |
| MOB PM - School safety corridor | $4,254.08 | 64410 MOB 0719 10425.02 |
| SIS - FDI - Construction and improvement of cycling network | $356.42 | 64410 SIS 0016 20222.05 |
The treasurer is authorized to provide in the 2025 budget the sums necessary to follow up on this. A treasurer's certificate was issued on April 26, 2024.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm 176026 Canada inc. / Amor Construction, 14, chemin Richard, bureau 1, La Pêche, Quebec, J0X 2W0, for phase 1 of the interior demolition and stripping work of the building at 90, rue Gamelin, based on the lump sum price entered in the tender form, for a total amount of $677,073.98 including taxes, all in accordance with the call for tender documents and its bid submitted on April 2, 2024, as being the lowest bid received and compliant. A treasurer's certificate was issued on April 26, 2024.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Ottawa Cedar Lumber inc., 2188 Dunning Road, Cumberland, Ontario, K4C 1M1, for the collection, transport, and recovery of wood from arboriculture activities, based on the unit price entered in the tender form, for a total approximate amount of $265,304.81 including taxes, all in accordance with the call for tender documents and its bid submitted on February 19, 2024, as being the only bid received and compliant. The contract will begin from the date of award and will end on December 31, 2024. Funds for this purpose will be taken from the following budget items, up to the limit of available funds:
| Description | Amount (taxes included) | Budget Info (Service/CDR/Sub-project) |
|---|---|---|
| EMR GMR – Residential construction residues | $43,460.55 | 62430 EMR 0649 10104.01 |
| Treatment, landfill and disposal STP PEVA - Arboriculture | $221,844.26 | 62430 STP 0096 10333.02 |
A treasurer's certificate was issued on April 26, 2024.
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CONSIDERING THAT the City of Gatineau is the owner of lot 2 452 567 of the Quebec cadastre, on which the parking lot located at 100, rue Atawe, at Lac Leamy, is laid out; CONSIDERING THAT the Commission de la capitale nationale (NCC) wishes to obtain permission to occupy a part of the parking lot with an approximate area of 1,500 m², for the purposes of mobilization and storage of construction materials; CONSIDERING THAT the Commission de la capitale nationale plans to carry out repairs along the sentier du Lac-Leamy as well as on the deck of the pedestrian bridge crossing the entrance to the Lac Leamy navigation channel; CONSIDERING THAT the parties have agreed on the conditions of occupancy and that these meet the expectations of the City:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:
- approve the permission to occupy, to be entered into between the City and the Commission de la capitale nationale, a part of a parking lot located at Lac Leamy, forming part of lot 2 452 567 of the Quebec cadastre, with an area of approximately 1,500 m², under the following main conditions:
- Occupancy fees of $5,850 plus applicable taxes, from April 1 to July 31, 2024, for a four-month rental term of a part of the parking lot with an approximate area of 1,500 m²;
- A notice of extension of the permission must be communicated in writing to the City no later than July 1, 2024, in order to exercise the option to continue occupying the rented premises;
- The obligation of the Commission de la capitale nationale to occupy the rented premises during the entirety of the permission and for the sole purposes of mobilization and storage of construction materials;
- The City or the Commission de la capitale nationale may at any time terminate the permission, by simply sending the other signatory party a written notice of 30 days;
- The obligation of the Commission de la capitale nationale to maintain and restore the rented premises during the duration of their use, at its own cost and expense;
- The Commission de la capitale nationale will be responsible for all damages that could be caused to the rented premises following its activities, those of its representatives or other users, and undertakes to assume all costs thereof;
- authorize the Service des biens immobiliers to manage the permission to occupy or renewals to be entered into, ensuring compliance with the terms and conditions of the permission;
- authorize the Services juridiques and its attorneys to issue a notice of default and to undertake any legal procedure necessary for compliance with the permission or renewals including the finding of default, the notice of termination, the finding of termination of the permission by the court, as well as the recovery of sums owed to the City in the event that the tenant fails or neglects to comply with the terms and conditions of the permission annexed to this resolution following the notice of default or a recurrence;
- authorize the treasurer to make the accounting entries required to follow up on this. The mayor or in his absence the acting mayor and the clerk or in her absence the assistant clerk or the deputy clerk are authorized to sign the documents for the purposes of this.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Carol Bernier excavation inc., 103, rue Clermont, Cantley, Quebec, J8V 3W5, for the rental of excavators with operator, for a total approximate amount of $147,627.90 including taxes, all in accordance with the call for tender documents and its bid submitted on March 4, 2024, as being the lowest bid received and compliant. After the first year of the contract, the unit prices will be revised annually, all based on the Consumer Price Index of Statistics Canada. The contract could be renewed for an additional one-year period, which would bring the contract to a cumulative approximate amount of $295,255.80 including taxes. Funds will be taken from the following budget item:
| Description | Amount (taxes included) | Budget Info (Service/CDR/Sub-project) |
|---|---|---|
| STP - FDI - TP - 21-002 - Ditch reprofiling program | $147,627.90 | 63210 0061 0061 20725 |
A treasurer's certificate was issued on April 29, 2024.
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CONSIDERING THAT the Royal Canadian Legion, Branch 54 Buckingham has made a funding request for the exterior wall project on the facade of the Royal Canadian Legion building, Branch 54 Buckingham; CONSIDERING THAT Councillor Edmond Leclerc, electoral district of Buckingham, wishes to subsidize this project from his discretionary budget; CONSIDERING THAT the financial support granted by the elected official is $7,500 and that according to Règlement numéro 816-2017, this grant must be approved by the executive committee:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the treasurer to issue a cheque for $7,500 to the order of the Royal Canadian Legion, Branch 54 Buckingham, 176, rue Joseph, Gatineau, Quebec, J8L 1G5, as a grant to carry out an exterior wall project on the facade of the Royal Canadian Legion building, Branch 54 Buckingham. A treasurer's certificate was issued on April 26, 2024.
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CONSIDERING THAT since their hiring, employee number 118223 has shown shortcomings in the execution of their tasks and does not meet all the requirements of their position; CONSIDERING the support put in place during the employee's probationary period; CONSIDERING the conclusions of the recovery plan regarding the employee's inability to perform their duties; CONSIDERING compliance with the employer's obligations in such matters; CONSIDERING THAT it is appropriate to administratively terminate the employment relationship of the employee:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the administrative termination of employment of employee number 118223.
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CONSIDERING the conclusions of the investigation conducted by representatives of the City of Gatineau; CONSIDERING THAT the fault committed by employee number 116288 has considerably shaken the bond of trust between the latter and the City; CONSIDERING all the facts analyzed as well as the current state of jurisprudence in this matter; CONSIDERING THAT the representatives of the Service des ressources humaines and the concerned department authorize the conclusions following the investigation:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the imposition of an unpaid suspension of 30 work shifts on employee number 116288.