2024.11.13 – Regular meeting of the Executive Committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, November 13, 2024, at 9:34 a.m.

CONSIDERING THAT the City of Gatineau is the owner of lot 3 116 542 of the cadastre du Québec, Gatineau land registration division, known and designated as the right-of-way of impasse du Tertre; CONSIDERING THAT the City acquired this land from Richcraft Homes Ltd in 2000 for the amount of $1 as part of a real estate development project that did not materialize; CONSIDERING THAT Richcraft Homes Ltd is the owner of the adjacent lots and that the latter is proposing a new integrated residential development project providing for the retrocession, by the City, of lot 3 116 542 of the cadastre du Québec, Gatineau land registration division, for which a PIIA (Site Planning and Architectural Integration Program) was approved on April 16, 2024, by the municipal council under resolution number CM-2024-297; CONSIDERING THAT Richcraft Homes Ltd filed, on October 15, 2024, a promise to purchase proposing to acquire lot 3 116 542 of the cadastre du Québec, Gatineau land registration division, at the price of $1; CONSIDERING THAT in accordance with the various memoranda of understanding concerning municipal services between the City and Richcraft Homes Ltd, in which the latter undertakes to remove certain sanitary sewer pipes; CONSIDERING THAT in the event that the sanitary sewer pipe located on lot 3 116 542 of the cadastre du Québec, Gatineau land registration division, is not removed at the time of the signing of the deed of sale, Richcraft Homes Ltd undertakes to grant the City a real and temporary public utility easement. This easement will end at the time the existing sanitary sewer pipe is removed:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council: • to sell by private agreement to Richcraft Homes Ltd lot 3 116 542 of the cadastre du Québec, Gatineau land registration division, at the price of $1 as well as under the usual conditions provided for in the City of Gatineau's standard contract and the other conditions stipulated in the promise to purchase signed on October 15, 2024, by Mr. Steve Grandmont, General Manager at Richcraft Homes Ltd; • to create, if the sanitary sewer pipe located on lot 3 116 542 of the cadastre du Québec, Gatineau land registration division, has not been removed by Richcraft Homes Ltd at the time of the signing of the deed of sale, a real and temporary public utility easement on a part of lot 3 116 542 of the cadastre du Québec, Gatineau land registration division, having an area of 767.5 m², as shown on a plan and technical description prepared by Simon Dufour Handfield, land surveyor, on March 31, 2022, under number 4432 of his minutes; • to mandate the Clerk's Office to supervise the transaction and coordinate all steps required to follow up on this; • to authorize the Real Estate Department to extend any deadline for signing the deed of sale, as provided for in the promise to purchase, if required, and to carry out the proper management of the transaction by ensuring compliance with the terms and conditions of the deed to be executed; • to authorize the treasurer to make the accounting entries required to follow up on this; • to remove the public character of lot 3 116 542 of the cadastre du Québec, Gatineau land registration division, which is the subject of this sale.

The mayor or in her absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk are authorized to sign the documents for the purposes hereof. This recommendation of the executive committee comes into force on the day of its approval by resolution of the municipal council.

CONSIDERING THAT the City of Gatineau is the owner of a telecommunications tower with a height of 46 m located on land known as part of lot number 1 320 071 of the official cadastre du Québec, Gatineau land registration division; CONSIDERING THAT the tower is currently leased, under a lease expiring on December 1, 2026, in favor of Microcell Connexions inc., a company now known as Fido Solutions and a subsidiary of Rogers (hereinafter "Rogers"); CONSIDERING THAT the company Vidéotron Ltd (hereinafter "Vidéotron") wishes to install equipment at this location, but the structural limit of the tower has already been reached; CONSIDERING THAT Vidéotron wishes to dismantle the 46 m tower and build a new 60 m tower, which will allow for the accommodation of Rogers' equipment, as well as those required for Vidéotron's activities; CONSIDERING THAT Rogers has previously consented to the relocation of its equipment to the new tower and has undertaken to conclude, once the work has been completed, a sublease agreement with the company Vidéotron:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council: • to accept the lease between the City of Gatineau, owner and lessor of the property located on part of lot 1 320 071 and Vidéotron, according to the following main conditions:

• The leased premises correspond to a part of lot 1 320 071, indicated by the red border on the engineering plan, to build, install, and maintain a tower, a shelter, and/or telecommunications equipment;
• The term of the lease is from May 1, 2025, to April 30, 2035;
• The annual rent is $17,500 ($1,458.33 monthly) starting May 1, 2025;
• Starting on the anniversary date of the beginning of the lease, i.e., May 1, 2026, and each subsequent year during the term of the lease and/or its renewal, the annual rent will be increased annually by the annual average of the non-seasonally adjusted Consumer Price Index (CPI), as published by Statistics Canada for the Ottawa-Gatineau region, three months before the anniversary date of the effective date of the lease;
• A 10-year renewal option of the lease, starting May 1, 2035, is granted to the tenant, at the same prices and conditions as this lease;
• An additional annual rent equivalent to 50% of the current annual rent for each sub-tenant;
• A right of way is granted to the tenant on the access road also located on a part of lot 1 320 071 and indicated by the yellow border on the engineering plan, on which the tenant does not have a lease;
• At all times during the term of the lease, including the extension period, the City may install municipal equipment on the leased premises, including on the telecommunications tower;
• The parties must respect all other clauses contained in the draft lease to be signed by the City and annexed under Appendix 3 to this resolution; • to authorize the Real Estate Department to carry out the proper management of this lease by ensuring compliance with the terms and conditions of the lease annexed to this resolution.

The mayor or in her absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk are authorized to sign the documents for the purposes hereof. This recommendation of the executive committee comes into force on the day of its approval by resolution of the municipal council.

CONSIDERING THAT the company 9147-2985 Québec inc. is the owner of lot 5 646 141 of the cadastre du Québec, Hull land registration division, known and designated as 890, boulevard Saint-Joseph; CONSIDERING THAT the company 9147-2985 Québec inc. discovered a municipal water pipe at the northwest end of its land and notified the City of Gatineau of this irregularity; CONSIDERING THAT after verifications, it appears that this municipal pipe is not registered and protected by an easement in due form entered in the Registre foncier du Québec (Land Register of Quebec); CONSIDERING THAT the City must regularize this situation in order to protect this municipal infrastructure; CONSIDERING THAT discussions with the owner have made it possible to reach an agreement by private agreement for the registration of a public utility easement; CONSIDERING THAT the City will have to draw the required sums from the reserve for property acquisition since no budget is available to carry out this regularization; CONSIDERING THAT the concerned municipal services have been consulted and are in favor of this transaction:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council: • to obtain a public utility easement on a part of lot 5 646 141 of the cadastre du Québec, Hull land registration division, with an area of 65.4 m², at the price of $30,500 plus taxes if applicable, and this, under the conditions provided for in the City of Gatineau's standard contract and the other conditions stipulated in the promise to assign an easement duly signed on May 1, 2024; • to mandate the Clerk's Office to prepare the documents necessary for the transaction and to coordinate all steps required to follow up on this; • to mandate the Infrastructure and Projects Department to proceed with the preparation of any plan and any technical description required for the purposes of this easement; • to authorize the treasurer to use the funds necessary to obtain this easement, from the reserve for property acquisition, or from the proceeds of disposition of the current year in the event that the City disposes of properties during the year and to make the accounting entries required to follow up on this; • to authorize the Real Estate Department to extend any deadline for signing the easement deed, as provided for in the promise to assign an easement, if required, and to carry out the proper management of the transaction by ensuring compliance with the terms and conditions of the deed to be executed.

The mayor or in her absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk are authorized to sign the documents for the purposes hereof. A treasurer's certificate was issued on November 11, 2024.

CONSIDERING THAT articles 29.9.2 of the Loi sur les cités et villes (Cities and Towns Act) and 14.7.2 of the Code municipal (Municipal Code): • allow the Union des municipalités du Québec to delegate, by agreement, part of the execution of the contractual process to the Centre d’acquisitions gouvernementales (CAG); • allow a municipal organization to conclude an agreement with the CAG aimed at the purchase of VMware licenses; • specify that the rules for awarding contracts by a municipality apply to contracts granted under this article and that the CAG undertakes to respect these rules; • specify that this contractual process is subject to the CAG's Contract Management Policy for its group agreements adopted by the CAG's board of directors; CONSIDERING THAT the CAG has the mandate to prepare, on an annual basis, in its name and that of interested municipalities, call for tender documents aimed at awarding group or standing offer contracts; CONSIDERING THAT the CAG awarded a standing offer contract bearing number 999735019 for VMware products; CONSIDERING THAT it is possible for the City of Gatineau to integrate this standing offer contract to procure VMware products; CONSIDERING THAT the City accepts the products to be delivered following the comparative analysis of the products defined in the call for tender document:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee accept: • that the preamble be an integral part hereof as if recited at length; • that the Director of the Responsible Procurement Department sign on behalf of the City of Gatineau the membership form for a software standing offer contract to confirm its membership in the group purchasing for VMware products (contract number 999735019) set up by the General Directorate of Contract Management Services of the CAG; • that a copy of this resolution be transmitted to the CAG; • that a purchase order be sent to the firm Converge Technology Solutions for a total amount of $474,120.59 including taxes, all in accordance with the call for tender documents bearing number 999735019 concerning VMware products and the submitted bid bearing number VDG20220704-A03, forming an integral part of the contract issued by the CAG.

In addition, this committee accepts that the City of Gatineau: • undertakes to provide the CAG with the membership form for a software standing offer contract duly signed beforehand by the Director of the Responsible Procurement Department as well as all other required documents; • undertakes to respect the terms and conditions of this contract as if it had contracted directly with the supplier; • recognizes that, according to the CAG's administrative policy, it will have to maintain its subscription to the CAG's Procurement Portal and assume the annual subscription cost currently established at $500 per access code per individual, to be registered in this group purchasing and benefit from all group purchasing offered by the CAG.

The funds for this purpose will be taken up to the limit of available funds, from various budget items. The treasurer is authorized to provide for the funds in the 2025 budget to follow up on this. A treasurer's certificate was issued on November 11, 2024.

CONSIDERING THAT the City of Gatineau and the Corporation de l’aéroport exécutif de Gatineau-Ottawa (AEGO) are bound by an agreement adopted on September 21, 2021, in accordance with resolution number CM-2021-650; CONSIDERING THAT the duration of the agreement, amended on March 15, 2022, under resolution number CM-2022-207, will extend until December 31, 2030; CONSIDERING THAT in accordance with the agreement, the parties have undertaken to negotiate the annual contribution of the City of Gatineau to the AEGO for the years 2025 to 2030; CONSIDERING THAT the Corporation de l’aéroport exécutif de Gatineau-Ottawa has filed a request for financial assistance with the City; CONSIDERING THAT it is desirable that the Corporation promote financial self-sufficiency by considering a diversification of revenue sources and other sources of funding; CONSIDERING THAT the advanced age of the Gatineau airport's equipment forces the Corporation to plan for their replacement in the near future:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council: • to accept the request to the Corporation de l’aéroport exécutif de Gatineau-Ottawa to conduct an evaluation of the infrastructure and resources required in the medium and long term and to establish a long-term financial plan (5 to 10 years) in order to better evaluate the needs of the airport for the coming years; • to authorize the renewal of the annual contribution of $335,000 for the years 2025, 2026, and 2027; • to approve the amendment to the Agreement between the City of Gatineau and the Corporation de l’aéroport exécutif de Gatineau-Ottawa; • to authorize the mayor or in her absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk to sign the amendment to the agreement between the City of Gatineau and the Corporation de l’aéroport exécutif de Gatineau-Ottawa; • to authorize the treasurer to make the accounting entries required to follow up on this.

A treasurer's certificate was issued on November 11, 2024. This recommendation of the executive committee comes into force on the day of its approval by resolution of the municipal council.

CONSIDERING THAT the three-year workforce plan exercise made it possible to prioritize needs in order to abolish and create new permanent positions in compliance with allocated budgets; CONSIDERING THAT the Water and Residual Materials Department conducted an analysis of its needs; CONSIDERING THAT the position of Foreman, Pumping Stations and Overflows (EMR-CAD-015) is vacant:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council to modify the organizational structure of the Water and Residual Materials Department as follows: • Create a Project Coordinator position (position number EMR-PRO-008) located at class 5 of the professional salary scale, under the supervision of the Section Head, Projects and Process; • Create a Coordinator, Reliability and Maintenance position (position number EMR-PRO-009) whose salary class will be determined by the Human Resources Department, under the supervision of the Section Head, Projects and Process; • Abolish the position of Foreman, Pumping Stations and Overflows (position number EMR-CAD-015) located at class 3 of the management salary scale; • Administratively attach the position of Foreman, Plants (position number EMR-CAD-020) under the supervision of the Manager, Drinking Water Plants; • Administratively attach the positions of Mechanic, Pumping Stations (position numbers EMR-BLE-051, EMR-BLE-052, EMR-BLE-053, and EMR-BLE-065) under the supervision of the Foreman, Plants (EMR-CAD-020); • Administratively attach the positions of Operator I, Drinking Water (position numbers EMR-BLE-012, EMR-BLE-013, EMR-BLE-014, and EMR-BLE-059) under the supervision of the Foreman, Plants (EMR-CAD-020).

The Human Resources Department is authorized to modify the organizational chart of the concerned department. The funds for this purpose will be taken from the budget items of the concerned department. A treasurer's certificate was issued on November 11, 2024. This recommendation of the executive committee comes into force on the day of its approval by resolution of the municipal council.

CONSIDERING THAT the three-year workforce plan exercise made it possible to prioritize needs in order to create new permanent positions in compliance with allocated budgets; CONSIDERING THAT the Finance Department conducted an analysis of its needs; CONSIDERING the recommendations of the PIVO Governance Committee to add positions to ensure the sustainability of the system:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council to modify the organizational structure of the Finance Department as follows: • Rename all Division Head positions to Service Head; • Create a Service Head position, Integrated Financial Information Management (position number FIN-CAD-030) located at class 6 of the management salary scale, under the supervision of the Assistant Director; • Create an Information Systems Trainer position (position number FIN-PRO-014) whose salary class will be determined by the Human Resources Department, under the supervision of the Service Head, Integrated Financial Information Management; • Create a Financial Processes Advisor position (position number FIN-PRO-015) whose salary class will be determined by the Human Resources Department, under the supervision of the Service Head, Integrated Financial Information Management; • Administratively attach the IT Support Technician positions (position numbers FIN-BLC-078 and FIN-BLC-090) under the supervision of the Service Head, Integrated Financial Information Management; • Create an Accounting Coordinator position (position number FIN-PRO-013) located at class 4 of the professional salary scale, under the supervision of the Section Head, Accounting.

The Human Resources Department is authorized to modify the organizational chart of the concerned department. The funds for this purpose will be taken from the budget items of the concerned department. A treasurer's certificate was issued on November 11, 2024. This recommendation of the executive committee comes into force on the day of its approval by resolution of the municipal council.