2025.04.23 – Regular meeting of the Gatineau City executive committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, April 23, 2025, at 9:30 a.m.

CONSIDERING THAT this committee, by its resolution number CE-2022-875 of November 9, 2022, awarded to the contractor 3990591 Canada inc. (Beaudoin Canada), a contract for the works of lot 5 of the wastewater treatment plant rehabilitation program for the Gatineau sector, for a total amount of $83,011,950.00 including taxes;

CONSIDERING THAT this committee, by its resolution number CE-2024-157 of March 20, 2024, authorized a first adjustment in the amount of $365,915.65 including taxes, for a total readjusted contract cost of $83,377,865.65 including taxes;

CONSIDERING THAT this committee, by its resolution number CE-2024-692 of October 16, 2024, authorized a second adjustment in the amount of $757,035.26 including taxes, for a total readjusted contract cost of $84,134,900.91 including taxes;

CONSIDERING THAT since the awarding and since resolution number CE-2024-692:

• a modification notice was approved (AMC-10369), grouping 10 change orders recommended by the consultant WSP Canada inc., totaling an amount of $66,719.15 including taxes;
• a modification notice was approved (AMC-10478), grouping six change orders recommended by the consultant WSP Canada inc., totaling an amount of $96,232.14 including taxes;
• a modification notice was approved (AMC-10484), grouping four change orders recommended by the consultant WSP Canada inc., totaling an amount of $84,170.36 including taxes;
• 14 new change orders were recommended by the consultant WSP Canada inc., totaling an amount of $427,565.01 including taxes;

CONSIDERING THAT under Règlement 816-2017 regarding the delegation of power from the executive committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is required since the cumulative amount of additional fees exceeds the 10% limit provided for in the bylaw or is greater than $250,000:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• ratify modification notice AMC-10369 for a total amount of $66,719.15 including taxes;
• ratify modification notice AMC-10478 for a total amount of $96,232.14 including taxes;
• ratify modification notice AMC-10484 for an amount of $84,170.36 including taxes;
• authorize an additional amount of $427,565.01 including taxes, without budgetary impact, for a cumulative total of adjustments to be approved of $674,686.66 including taxes. The total cost of this adjusted contract represents a cumulative amount of $84,809,587.57 including taxes. A treasurer's certificate was issued on April 21, 2025.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award contracts to the following firms for professional laboratory services concerning 2025 material quality control, namely:

Lot 1 – Buckingham, Gatineau, and Masson-Angers sectors: To the firm Englobe corp., 900, boulevard de la Carrière, bureau 100, Gatineau, Québec, J8Y 6T5, for an approximate total amount of $551,673.05 including taxes, all in compliance with the call for tender documents and its bid submitted on March 13, 2025, as being the bid that obtained the best final score after evaluation by a selection committee, all in accordance with the authorized evaluation grid.

Lot 2 – Aylmer and Hull sectors: To the firm Les Services EXP inc., 920, boulevard Saint-Joseph, bureau 105, Gatineau, Québec, J8Z 1S9, for an approximate total amount of $599,097.93 including taxes, all in compliance with the call for tender documents and its bid submitted on March 13, 2025, as being the bid that obtained the second-best final score after evaluation by a selection committee, all in accordance with the authorized evaluation grid. A treasurer's certificate was issued on April 21, 2025.

CONSIDERING THAT the Ministry of Transport and Sustainable Mobility must carry out fine planing work on Autoroute Guy-Lafleur West, between the Lorrain and Labrosse boulevards;

CONSIDERING THAT the work will be done between the months of May and July and should take three nights;

CONSIDERING THAT there will be a complete closure of Autoroute Guy-Lafleur West with detour routes in place;

CONSIDERING THAT during the fine planing work, traffic on this section would be greatly affected if it were carried out during the day;

CONSIDERING THAT a detour route will be put in place during the closures;

CONSIDERING THAT the Ministry wishes to carry out the work at night (from 7 p.m. to 7 a.m., Monday to Friday) and on weekends (Friday 7 p.m. to Monday 5 a.m.), all to minimize impacts on traffic;

CONSIDERING THAT Article 7 of Règlement 44-2003 regarding noise on the territory of the City of Gatineau stipulates that work carried out outside permitted hours, i.e., Monday to Saturday, between 7 a.m. and 9 p.m., must be authorized by the executive committee if a building used for accommodation is located within 150 m of the work;

CONSIDERING THAT the work will be carried out outside the periods permitted by Règlement 44-2003;

CONSIDERING THAT a limited number of residences will be potentially affected:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• authorize a derogation to Règlement 44-2003 regarding noise on the territory of the City of Gatineau to authorize the Ministry of Transport and Sustainable Mobility to carry out fine planing work on Autoroute Guy-Lafleur West between the Lorrain and Labrosse boulevards;
• request that the Ministry of Transport and Sustainable Mobility publish press releases to the population and notify the Infrastructure and Projects Department of the exact schedule of the work, at least five working days before the realization of these.

CONSIDERING THAT the Ministry of Transport and Sustainable Mobility must carry out repair work on a counting station on Autoroute 5, between the Saint-Joseph and Saint-Raymond boulevards;

CONSIDERING THAT the work will be done between the months of May and July and should take two nights;

CONSIDERING THAT there will be lane obstructions (one of two lanes) as well as the closure of the access ramp from boulevard Saint-Joseph to Autoroute 5;

CONSIDERING THAT during the repair work of a counting station, traffic on this section would be greatly affected if it were carried out during the day;

CONSIDERING THAT a detour route will be put in place during the closures;

CONSIDERING THAT the Ministry wishes to carry out the work at night (from 7 p.m. to 7 a.m., Monday to Friday) and on weekends (Friday 7 p.m. to Monday 5 a.m.), all to minimize impacts on traffic;

CONSIDERING THAT Article 7 of Règlement 44-2003 regarding noise on the territory of the City of Gatineau stipulates that work carried out outside permitted hours, i.e., Monday to Saturday, between 7 a.m. and 9 p.m., must be authorized by the executive committee if a building used for accommodation is located within 150 m of the work;

CONSIDERING THAT the work will be carried out outside the periods permitted by Règlement 44-2003;

CONSIDERING THAT a limited number of residences will be potentially affected:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• authorize a derogation to Règlement 44-2003 regarding noise on the territory of the City of Gatineau to authorize the Ministry of Transport and Sustainable Mobility to carry out repair work on a counting station on Autoroute 5, between the Saint-Joseph and Saint-Raymond boulevards;
• request that the Ministry of Transport and Sustainable Mobility publish press releases to the population and notify the Infrastructure and Projects Department of the exact schedule of the work, at least five working days before the realization of these.

CONSIDERING THAT this committee, by its resolution number CE-2022-416 of May 25, 2022, awarded a contract to the firm 137269 Canada ltée – Deslauriers, to perform remote monitoring of intrusion alarm systems for municipal buildings on the city's territory, starting July 1, 2022, for a total amount of $179,877.17 including taxes, for a duration of three years;

CONSIDERING THAT this committee, by its resolution number CE-2025-102 of February 26, 2025, authorized an additional amount of $70,000.00 including taxes, to the firm 137269 Canada ltée – Deslauriers, to cover the duration of the contract ending June 30, 2025, for real estate asset services and maintenance of intrusion alarm systems;

CONSIDERING THAT the following firm was awarded a contract:

CONSIDERING THAT the prices submitted by the aforementioned firm are valid and that five one-year optional periods are provided for in the contract;

CONSIDERING THAT the Real Estate Department wishes to avail itself of a single optional period provided for in the contract:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• authorize the management of the Real Estate Department to avail itself of the first optional year provided for in the contract, all in compliance with the call for tender documents and the bid submitted on April 8, 2022;
• authorize the treasurer to make transfers if necessary for the years 2025-2026 to give effect to this. The total cost of this contract, taking into account the first optional period, represents a cumulative total of $309,836.23. The funds for this purpose will be taken from the following budget items:

A treasurer's certificate was issued on April 21, 2025.

CONSIDERING THAT the following firm was awarded a contract:

CONSIDERING THAT the prices submitted by the aforementioned firm are valid and that optional years are provided for in the contracts;

CONSIDERING THAT the Finance Department wishes to avail itself of the first option year of the contract and the last optional period provided for in the contract:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the management of the Finance Department to avail itself of the first and last optional period provided for in the contract, all in compliance with the call for tender documents and the bid submitted on June 17, 2022. For the first renewal year in the amount of $184,770.57, this brings the contract to an approximate total of $726,440.79 taxes included, for the first option year. In the event that the second option year is taken, the approximate amount will be $185,345.45 including taxes. This second renewal would bring the contract to an approximate total of $911,786.24 taxes included. The treasurer is authorized to provide in the 2026 budget the sums necessary to give effect to this. A treasurer's certificate was issued on April 21, 2025.

CONSIDERING THAT, in accordance with articles 29.9.1 of the Loi sur les cités et villes and 14.7.1 and following of the Code municipal, the Ville de Gatineau wishes to continue with the Union des municipalités du Québec and one of its groups for the joint purchase of property insurance as well as for consultant and risk manager services, for the period 2025-2030;

CONSIDERING THAT the Ville de Gatineau wishes to join again, by this, one of the purchasing groups of the Union des municipalités du Québec, with a view to awarding a contract for property insurance, to be awarded starting May 1, 2025;

CONSIDERING THAT the Ville de Gatineau commits to paying, as fees to the UMQ, an annual amount corresponding to 1% of the premiums paid, subject to a minimum of $4,000 for the group, all taxes extra:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• conclude by this, an agreement with the Union des municipalités du Québec, on the occasion of the setting up of a guarantee fund, to retain the interest income generated by the investment of the funds guaranteeing the payment of the guarantee fund, as fees for the supervision of the insurer's operations and the management of the guarantee fund;
• recognize that the City will pay 1% of the premiums paid, subject to a minimum of $4,000 (excluding taxes);
• authorize the mayor or in her absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk to sign, for and on behalf of the municipality, the agreement entitled "Entente du regroupement Grandes Villes relativement à l'achat en commun d'assurances de dommages et de services de consultant et de gestionnaire de risques 2025-2030", submitted and attached hereto to form an integral part as if recited at length;
• authorize the transmission of a copy of this resolution to the Union des municipalités du Québec.

The contract will be for a duration of five years, starting next May 1, i.e., from May 1, 2025, to April 30, 2030. The funds for this purpose will be taken from sub-project 10054.11 – Insurance management. The treasurer is authorized to provide in the budget for the years 2026 to 2030 inclusive, the amount necessary to give effect to this. A treasurer's certificate was issued on April 21, 2025.

Mayor Maude Marquis-Bissonnette declares her potential conflict of interest on this item and declares that she will not participate in the deliberations, will refrain from voting or attempting to influence the vote on this item.