2024.04.16 – Special meeting of the Gatineau City executive committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Tuesday, April 16, 2024, at 2:28 p.m., at which

Granting Additional Financial Assistance - Use of Contingency Fund - Financial Assistance for Soil Decontamination for Project ACL7044 - Saint-Étienne

CONSIDERING THAT the council, by its resolution number CM-2023-162 of February 14, 2023, and amended by resolution number CM-2023-247 of March 21, 2023, granted financial assistance not exceeding $800,000, taken from the City's free surplus, to the Coopérative de Solidarité Innovation Habitation Outaouais to support soil decontamination work costs for project ACL7044 - Saint-Étienne;

CONSIDERING THAT the soil decontamination work has been fully completed and the total cost of this work amounts to $853,002.15;

CONSIDERING THAT the $800,000 financial assistance granted by the City for the soil decontamination work of project ACL7044 - Saint-Étienne has proven insufficient and there is an overrun of $53,002.15 compared to the initial aid;

CONSIDERING THAT the AccèsLogis Québec program does not allow for the reimbursement of land decontamination costs under clause 5.1.5 of the AccèsLogis Québec development and implementation guide;

CONSIDERING THAT the Coopérative de Solidarité Innovation Habitation has once again requested the City's assistance to finance this additional amount;

CONSIDERING THAT the City of Gatineau has the required funds available from the City's contingency fund:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that the council:

• grant additional financial assistance of $53,002.15, taken from the City's contingency fund, to the Coopérative de Solidarité Innovation Habitation Outaouais to cover additional soil decontamination work costs under the following conditions:

• The assistance is conditional upon compliance with the conditions provided for in Article 91.1 of the Loi sur les compétences municipales (Municipal Powers Act);

• Only the actual amount of the work is eligible, including the costs listed below, namely:

o for the execution of the decontamination work: coordination, administration, and usual profit costs, as well as adjustments to bonds and insurance related to the work;

o for the management of funds paid to the Coopérative de Solidarité Innovation Habitation Outaouais: additional insurance costs and additional accounting audit costs incurred by the Cooperative resulting from the management of financial assistance for a project;

• authorize the treasurer to make the payments necessary for the implementation of this resolution, up to a maximum of $53,002.15, at the end of the work and upon presentation of final invoices and a payment voucher prepared by the Service de l’urbanisme et du développement durable (Urban Planning and Sustainable Development Department);

• authorize the mayor or, in their absence, the acting mayor, and the clerk or, in their absence, the deputy clerk or assistant clerk, to sign any document necessary to give full effect to this resolution;

• authorize the treasurer to perform the accounting entries to follow up on this. A treasurer's certificate was issued on April 15, 2024.

This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted.

Bylaw Number 955-2024 Concerning the Sale and Outdoor Application of Pesticides and the Regulation of Contractors Offering Pest Control Application Services

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that the council adopt Bylaw number 955-2024 concerning the sale and outdoor application of pesticides and the regulation of the work of contractors offering pest control product application services.

This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted.

Memorandums of Understanding for Financial Support to the Conseil régional de l'environnement et du développement durable de l'Outaouais - Climate Plan

CONSIDERING THAT the City's 2021-2025 municipal council program commits to structuring its interventions around a scientific and ambitious approach to climate change adaptation and the reduction of greenhouse gas (GHG) emissions;

CONSIDERING THAT as part of the City of Gatineau's Climate Plan, the Service de transition écologique (Ecological Transition Department) has the mandate to ensure the coherence of climate action with regional consultation bodies such as the Conseil régional de l’environnement et du développement durable de l’Outaouais (CREDDO);

CONSIDERING THAT the CREDDO is a non-profit organization (NPO) whose mission is to ensure the coordination of stakeholders in the Outaouais region regarding environmental issues. Their mandates and projects provide solutions for waste management, climate change mitigation and adaptation, sustainable development, biodiversity conservation, and the development of a green economy:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that the council:

• approve financial support in the amount of $140,750;

• authorize the treasurer to perform the required accounting entries covering a maximum amount of $140,750 to the organization, according to the terms of the memorandum of understanding;

• authorize the mayor or, in their absence, the acting mayor, and the clerk or, in their absence, the deputy clerk or assistant clerk, to sign the memorandum of understanding.

The funds for this project will be taken from the surplus allocated to the Green Fund. A treasurer's certificate was issued on April 15, 2024.

This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted.

Authorization to Submit a Request for an Authorization Decree to the Government of Quebec and Authorization to Sign a Contribution Agreement with the Federal Government - Urban Forestry Plan

CONSIDERING THAT the municipal council, by its resolution number CM-2022-722 of October 18, 2022, adopted an Urban Forestry Plan aimed at maintaining and promoting the development of a healthy, rich, diverse, and dense urban forest, allowing for the fight against and adaptation to climate change;

CONSIDERING THAT the Urban Forestry Plan includes, among other objectives, improving the city's canopy index to aim for a minimum of 30% in each community by increasing tree planting and mobilizing the community to improve the urban forest and increase the canopy index;

CONSIDERING THAT the City of Gatineau has initiated steps with the federal government to finance projects of the 2023-2030 Urban Forestry Plan;

CONSIDERING THAT it is required to obtain the approval of the Government of Quebec for the signing of the Contribution Agreement with the federal government;

CONSIDERING THAT the City of Gatineau wishes to transmit to the ministère des Affaires municipales et de l’Habitation (Ministry of Municipal Affairs and Housing) a request for an authorization decree and that this request must be accompanied by a municipal council resolution:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that the council authorize:

• the Service de transition écologique (Ecological Transition Department) to complete the necessary steps to obtain the approval of the Government of Quebec allowing for the signing of the Contribution Agreement with the federal government;

• the mayor or, in their absence, the acting mayor, and the clerk or, in their absence, the deputy clerk or assistant clerk, to sign the Contribution Agreement with the federal government, conditionally upon its approval by the Government of Quebec.

This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted.

Support for Applications from Various Partners to the Financial Assistance Program for Recreational, Sports, and Outdoor Infrastructure

CONSIDERING THAT the City wishes to see the realization of sports activities focused on initiation and recreation;

CONSIDERING THAT the practice of sports activities can be improved by quality infrastructure and the presence of partners who invest in their community;

CONSIDERING THAT the Centre de services scolaire des Draveurs, the Collège Saint-Alexandre de Gatineau, and the CÉGEP de l’Outaouais wish to contribute to the development of sports infrastructure;

CONSIDERING THAT the organizations are responsible for the infrastructure for which they wish to submit an application under the Government of Quebec's Financial Assistance Program for Recreational, Sports, and Outdoor Infrastructure;

CONSIDERING THAT these projects are relevant:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that the council support:

• the project of the Centre de services scolaire des Draveurs for the renovation of the école Le Tremplin gymnasium, so that the organization can benefit from financial assistance from the ministère de l’Éducation (Ministry of Education) under the Financial Assistance Program for Recreational, Sports, and Outdoor Infrastructure;

• the project of the Centre de services scolaire des Draveurs for the basketball courts at école Polyvalente Le Carrefour, so that the organization can benefit from financial assistance from the ministère de l’Éducation under the Financial Assistance Program for Recreational, Sports, and Outdoor Infrastructure;

• the project of the Centre de services scolaire des Draveurs for the renovation of the école Georges-Étienne-Cartier gymnasium, so that the organization can benefit from financial assistance from the ministère de l’Éducation under the Financial Assistance Program for Recreational, Sports, and Outdoor Infrastructure;

• the project of the Collège Saint-Alexandre de la Gatineau for the development of a multisport synthetic field, so that the organization can benefit from financial assistance from the ministère de l’Éducation under the Financial Assistance Program for Recreational, Sports, and Outdoor Infrastructure;

• the project of the Cégep de l’Outaouais for the improvement of accessibility to sports facilities for Cégep students and the external community, so that the organization can benefit from financial assistance from the ministère de l’Éducation under the Financial Assistance Program for Recreational, Sports, and Outdoor Infrastructure.

This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted.

Financial Support for Community Organizations Benefiting from a Status Quo for the Holding of 2024 Day Camps

CONSIDERING THAT the municipal council, by its resolution number CM-2010-1192 of December 7, 2010, adopted the Social Development Policy;

CONSIDERING THAT the municipal council, by its resolution number CM-2013-330 of April 16, 2013, updated the implementation of the transitional plan concerning organizations subject to a status quo related to municipal funding;

CONSIDERING THAT the three organizations are non-profit community organizations and partners of the Service des loisirs, des sports et du développement des communautés (Recreation, Sports, and Community Development Department);

CONSIDERING THAT the three organizations intend to hold community day camps in 2024;

CONSIDERING THAT support for community day camps is still an objective pursued by the Service des loisirs, du sport et du développement des communautés:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that the council authorize:

• the director of the Service des loisirs, des sports et du développement des communautés to sign the memorandums of understanding between the City of Gatineau and the organizations Le Relais des jeunes Gatinois, the Centre d’Animation Familiale, and Solidarité Gatineau Ouest, to follow up on this, as well as any other document to give them full effect;

• the treasurer to issue checks of $23,000 to the organizations Le Relais des jeunes Gatinois, the Centre d’Animation Familiale, and Solidarité Gatineau Ouest, for a total amount of $69,000, upon presentation of supporting documents prepared by the Service des loisirs, des sports et du développement des communautés. A treasurer's certificate was issued on April 15, 2024.

This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted.

Bylaw Number 956-2024 Authorizing the Institution of the Running Mate System

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that the council adopt Bylaw number 956-2024 authorizing the institution of the running mate system.

This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted.

$20,000 Grant for the Development of the South Hull Elementary School Yard – Mitigomijokan Electoral District – Anik Des Marais

CONSIDERING THAT South Hull Elementary School is planning certain development work for its school yard;

CONSIDERING THAT South Hull Elementary School falls under the Western Québec School Board;

CONSIDERING THAT South Hull Elementary School, through the school administration, has made a grant request to Ms. Anik Des Marais, councillor for the Mitigomijokan electoral district;

CONSIDERING THAT the City, through the district councillor, represented by Ms. Des Marais, wishes to contribute financially from her discretionary funds to the South Hull Elementary School yard development project:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that the council authorize:

• a $20,000 grant to the Western Québec School Board to support the South Hull Elementary School yard development project, coming from the neighborhood development budget of Councillor Anik Des Marais, Mitigomijokan electoral district;

• the signing of the memorandum of understanding to be entered into between the Western Québec School Board and the City of Gatineau for the development of the South Hull Elementary School yard;

• the mayor or, in their absence, the acting mayor, and the clerk or, in their absence, the deputy clerk or assistant clerk, to sign the agreement between the Western Québec School Board and the City of Gatineau;

• the treasurer to issue a check for $20,000 to the order of the Western Québec School Board, to the attention of Mr. Pascal Proulx, Assistant Director General, at 15, rue Katimavik, Gatineau, Quebec, J9J 0E9, upon presentation of a payment voucher prepared by the Aylmer service center. A treasurer's certificate was issued on April 15, 2024.

This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted.

Amendments to the 2024 Memorandums of Understanding for Financial Support from the City of Gatineau to the Association des professionnels, industriels et commerçants d'Aylmer and the Association des gens d'affaires du Vieux-Gatineau – Aylmer and Lac-Beauchamp Electoral Districts - Steven Boivin and Denis Girouard

CONSIDERING THAT the City of Gatineau supports commercial associations, including the Association des professionnels, industriels et commerçants d’Aylmer (APICA) and the Association des gens d’affaires et des professionnels du Vieux-Gatineau (AGAP), through a financial contribution for operations and for the revitalization of commercial arteries;

CONSIDERING THAT, as part of the revitalization component, three of the associations, namely the AGAP, the APICA, and the ACJCG, presented to the City of Gatineau a project for playful urban furniture, the "Becs bleus," for the following commercial arteries: rue Principale, rue Jacques-Cartier, boulevard Gréber, rue Main, and rue Notre-Dame;

CONSIDERING THAT the AGAP is the signatory of the contract with the firm Castor et Pollux for the development of the concept and the deployment of the project, on behalf of the three associations;

CONSIDERING THAT the APICA has committed to allocating the sum of $54,000 from its grant to this project for the year 2024;

CONSIDERING THAT the APICA has requested that the City of Gatineau amend its 2024 memorandum of understanding so that the sum of $54,000 be transferred to the AGAP to pay its share of the contract;

CONSIDERING THAT the sum of $54,000 will be subtracted from the APICA memorandum of understanding and transferred to the AGAP for the year 2024:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that the council:

• approve the amendment to the 2024 memorandum of understanding between the City of Gatineau and the Association des professionnels, industriels et commerçants d’Aylmer (APICA) reducing the City of Gatineau's maximum contribution to a total sum of $171,000;

• approve the amendment to the 2024 memorandum of understanding between the City of Gatineau and the Association des gens d’affaires et professionnels du Vieux-Gatineau (AGAP) increasing the City of Gatineau's maximum contribution to a total sum of $279,000, of which $54,000 must be allocated to the "Becs bleus" project;

• authorize the mayor or, in their absence, the acting mayor, and the clerk or, in their absence, the deputy clerk or assistant clerk, to sign the amendments to the protocols and all documents related to this;

• authorize the treasurer to make payments to the organizations according to the clauses stipulated in the amendments to the memorandums of understanding and upon presentation of payment vouchers prepared by the Aylmer service center;

• authorize the treasurer to perform the necessary accounting entries. A treasurer's certificate was issued on April 15, 2024.

This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted.

Funding for Downtown Revitalization Projects - Transitional Development Component - Hull-Wright Electoral District - Steve Moran

CONSIDERING THAT as part of the 2022 budget, the municipal council authorized by resolution number CM-2022-90, the financing of transitional development projects that were proposed in the downtown revitalization plan, including the development of a temporary public square (place Laval) and the revitalization of rue Eddy for the years 2022 and 2023;

CONSIDERING THAT the development of place Laval aims to create a place for socialization and meetings for residents and visitors, but also to hold animation activities and medium-scale events;

CONSIDERING THAT the editions of the Festival de la rue Eddy attract thousands of people each year to this artery with high development potential;

CONSIDERING THAT an ephemeral space will be set up on the terrace of the Maison du citoyen, providing a place for socialization, rest, and micro-animation for the 2024 summer period;

CONSIDERING THAT evaluations of the transitional development projects have demonstrated that the projects were appreciated and supported by visitors but also by downtown merchants;

CONSIDERING THAT the City wishes to develop place Laval again in 2024 on a transitional basis, while evaluating the possibilities of making this project permanent, and that it wishes to continue to support the development of rue Eddy during a period when many construction sites and development projects are simultaneously unfolding:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that the council:

• authorize the Hull service center to use a sum of $147,000 from the 2024 budget contingencies for downtown revitalization projects – Transitional Development Component in 2024;

• authorize the treasurer to perform the required accounting entries to follow up on this. A treasurer's certificate was issued on April 15, 2024.

This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted.

Authorization to Submit a Financial Assistance Request to the Ministry of Municipal Affairs and Housing under the Municipal Water Infrastructure Program (PRIMEAU 2023) (PRUPEP Gatineau - Lot 1) - Asset Planning and Investment Department - Lac-Beauchamp Electoral District - Denis Girouard

CONSIDERING THAT the Government of Quebec has set up a financial assistance program, namely the Municipal Water Infrastructure Program (PRIMEAU) 2023;

CONSIDERING THAT the PRIMEAU program, published in April 2023 by the ministère des Affaires municipales et de l’Habitation (MAMH), aims to financially support Quebec municipalities in carrying out construction, renovation, or upgrading work on water infrastructure;

CONSIDERING THAT the City of Gatineau has reviewed the guide related to the PRIMEAU 2023 program, that it fully understands all the terms of the program that apply to it or its project, and that it has inquired as needed with the Ministry;

CONSIDERING THAT the City of Gatineau must comply with the terms of this guide that apply to it to obtain financial assistance under the PRIMEAU 2023 program and to receive the payment of this financial assistance;

CONSIDERING THAT it is appropriate for the City of Gatineau to submit a request for financial assistance to the MAMH, under the PRIMEAU 2023 program, concerning the project of lot 1 of the Program for the renovation of the drinking water production plant of the Gatineau sector (PRUPEP):

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that the council:

• authorize the Service de la planification des actifs et des investissements (Asset Planning and Investment Department) to submit, to the ministère des Affaires municipales et de l’Habitation (MAMH), a request for financial assistance under the PRIMEAU 2023 program - Component 1 - Sub-component 1.2 for the project of lot 1 of the Program for the renovation of the drinking water production plant of the Gatineau sector (PRUPEP);

• confirm that the City has reviewed the guide related to the PRIMEAU 2023 program and that it commits to respecting all the terms that apply to it;

• authorize the City to commit to assuming full responsibility for the work as well as any modifications that may be made to it. In this capacity, it is therefore responsible for any damage caused by its employees, agents, representatives, subcontractors, or by itself, including damage resulting from a breach of an obligation provided for in any contract concluded by the Municipality for the execution of the work;

• authorize the City to commit to carrying out the work according to the terms of the PRIMEAU 2023 program and to assume all responsibilities that apply to it in connection with the execution and financing of this work;

• authorize the City to commit to assuming all costs not eligible for the PRIMEAU 2023 program associated with its project, including all change directives eligible at 50% of their cost and any cost overruns;

• authorize the City to commit to paying its share of eligible costs and ongoing operating costs;

• authorize the City to commit to assuming all expenses incurred if it does not respect the deadlines provided for in the PRIMEAU 2023 program;

• authorize the director of the Service de la planification des actifs et des investissements to sign all forms necessary to follow up on this;

• authorize the mayor or, in their absence, the acting mayor, and the clerk or, in their absence, the deputy clerk or assistant clerk, to sign the memorandum of understanding to be entered into between the government and the City of Gatineau, if applicable;

• authorize the treasurer to perform the required accounting entries to follow up on this.

This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted.

Authorize the Treasurer to Draw from the Reserve for Project Adjustments - Maintenance Component the Funds Necessary to Complete the Financing for Road Signage Upgrading Work for Pedestrian Crossings

CONSIDERING THAT following the opening of bids for the execution of work to integrate rapid-flashing rectangular beacons (RFCR) at five targeted sites and the addition of concrete bases for several solar-powered sites, an amount of $2,545,000 is necessary to carry out this work;

CONSIDERING THAT an amount of $1,600,000 had been adopted to carry out the upgrading of road signage for pedestrian crossings during the years 2020 to 2024 in the investment plans and that, to date, an amount of $1,369,400 is available;

CONSIDERING THAT funds in the amount of $233,000 are available from professional fees to fill part of the financing scenario;

CONSIDERING THAT there is a shortfall of $942,600 to complete the financing:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that the council authorize the treasurer to draw from the reserve for project adjustments – maintenance component, an amount of $942,600 to finance work to integrate rapid-flashing rectangular beacons (RFCR) at five targeted sites and the addition of concrete bases for several solar-powered sites. The treasurer is authorized to perform the required accounting entries to follow up on this. A treasurer's certificate was issued on April 15, 2024.

This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted.

Modifications to the Organizational Structure - Police Service

CONSIDERING THAT the Police Service has conducted an analysis of its needs;

CONSIDERING THAT a reorganization process is underway at the Police Service;

CONSIDERING THAT the position of Officer, Liaison and Court (POL-POL-110) is vacant:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that the council agree to modify the organizational structure of the Police Service as follows:

• Create two positions of Officer, Neighborhood Preventive Actions and Resolutions (position numbers POL-POL-429 and POL-POL-430) located at class 1 - Officer of the police salary scale, under the supervision of the inspector, Proximity Services Section;

• Abolish the position of Officer, Liaison and Court (position number POL-POL-110) located at class 1 - Police officer of the police salary scale;

• Rename the Intelligence and Analysis Section to Analysis and Intelligence Section, and rename the position of inspector, Intelligence and Analysis Section (position number POL-CAD-043) to inspector, Analysis and Intelligence Section;

• Create a position of Manager, Analysis (position number POL-PRO-008) whose salary class will be determined by the Service des ressources humaines, under the supervision of the inspector, Analysis and Intelligence Section;

The Service des ressources humaines is authorized to modify the organizational chart of the concerned department as well as Appendix A of the Salary Policy and the Collection of Working Conditions for Management Employees of the City of Gatineau. The funds for this purpose will be taken from the budget items of the concerned department. A treasurer's certificate was issued on April 15, 2024.

This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted.