2024.03.20 – Ordinary meeting of the Executive Committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, March 20, 2024, at 9:32 a.m.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award to the firm CITEK, s.e.n.c., 99, rue Crémazie, unit 104, Gatineau, Quebec, J8Y 3P1, for the professional services of a firm offering consulting engineering services specialized in civil engineering for advisory services, concept development, coordination services, preparatory studies, preparation of plans, specifications, and tender documents, as well as services during construction for the project "Reconstruction of Davidson Est, A.-Gibeault and P.-Labine streets," for a total amount of $606,242.07 including taxes, in accordance with the tender documents and its bid submitted on January 12, 2024, as being the bid that obtained the best score after evaluation by a selection committee, all in accordance with the authorized evaluation grid. A certificate from the treasurer was issued on March 6, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award contracts to the following firms for professional consulting engineering services specialized in civil engineering for advisory services, concept development, coordination services, preparatory studies, preparation of plans, specifications, and tender documents, as well as services during construction for the project "Road reconstruction of Chemin d'Aylmer, Rue Front and Boulevard La Vérendrye Ouest," divided into two lots, namely:

• Lot 1 – Chemin d’Aylmer and Rue Front: To the firm QDI, 635, boulevard de la Gappe, Gatineau, Quebec, J8T 8G1, for a total approximate amount of $215,553.98 including taxes, all in accordance with the tender documents and its bid submitted on January 18, 2024, as being the bid that obtained the best final score after evaluation by a selection committee, all in accordance with the authorized evaluation grid;

• Lot 2 – Boulevard La Vérendrye Ouest: To the firm CITEK, s.e.n.c., 99, rue Crémazie, unit 104, Gatineau, Quebec, J8Y 3P1, for a total approximate amount of $70,663.64 including taxes, all in accordance with the tender documents and its bid submitted on January 18, 2024, as being the bid that obtained the best final score, after evaluation by a selection committee, all in accordance with the authorized evaluation grid.

A certificate from the treasurer was issued on March 6, 2024.

CONSIDERING THAT this committee, by its resolution number CE-2021-535 of June 30, 2021, awarded a contract to the firm CITEK, s.e.n.c., for professional consulting engineering services aimed at the projects of "Replacement of the aqueduct and extension of the sanitary sewer, phase I and Replacement of the aqueduct, phase II" located in the Aylmer sector for the amount of $806,310.07 including taxes;

CONSIDERING THAT delegation of power number 186014 and additional fees and contract amendment notice number 10082 have already been approved for an amount of $74,063.79 including taxes;

CONSIDERING THAT the firm CITEK, s.e.n.c., has filed with the City an additional request for professional fees for contract amendment notice number 10095 for additional office supervision in the amount of $75,929.49;

CONSIDERING THAT under Règlement 816-4-2023 concerning the delegation of power from the executive committee to certain officials including the power to authorize expenses and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the cumulative amount of additional fees exceeds the 10% limit provided for in the regulation or is greater than $250,000.00:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• endorse delegation of power number 186014 for an amount of $8,455.26 including taxes;

• endorse the additional fees of contract amendment notice number 10082 for an amount of $65,608.53 including taxes;

• authorize the cost adjustment of additional professional fees incurred for an amount of $75,929.49 including taxes, to the firm CITEK, s.e.n.c., without budgetary impact, as part of the projects of "Replacement of the aqueduct and extension of the sanitary sewer, phase I and Replacement of the aqueduct, phase II," thus bringing the cumulative total of adjustments to be approved to an amount of $149,993.28 including taxes.

The total cost of this adjusted contract represents a cumulative amount of $956,303.35 including taxes. A certificate from the treasurer was issued on March 6, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• award a contract to the firm CIMA+, s.e.n.c., 420, boulevard Maloney Est, unit 201, Gatineau, Quebec, J8P 1E7, for professional consulting engineering services specialized in civil engineering for advisory services, concept development, coordination services, preparatory studies, preparation of plans, specifications, and tender documents, as well as services during construction for the project "Redevelopment of two curves on the Sentier des Voyageurs," for a total amount of $408,541.52 including taxes, in accordance with the tender documents and its bid submitted on January 18, 2024, as being the only bid that qualified having obtained the passing grade after evaluation by a selection committee, all in accordance with the authorized evaluation grid;

• authorize the firm CIMA+, s.e.n.c. to submit any authorization request as well as all documents required relating to these works to the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs and to present any commitment in connection with the authorization requests required for the project "Redevelopment of two curves on the Sentier des Voyageurs";

• authorize the firm CIMA+, s.e.n.c. to submit any authorization request as well as all documents required relating to these works to the competent authorities in the matter, if the situation is made necessary, and to present any commitment in connection with the authorization requests required for the project "Redevelopment of two curves on the Sentier des Voyageurs";

• confirm its commitment to submit to the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs and to the concerned authorities, no later than 60 days after the end of the works or according to the prescribed deadlines, an attestation signed by an engineer or an authorized professional, as the case may be, regarding the compliance of the works with the granted authorizations.

A certificate from the treasurer was issued on March 6, 2024.

CONSIDERING THAT Université Laval is working on a phase 2 research program aimed at the development of technology on the use of cellular glass aggregates (GVC) in transport infrastructure engineering in cold regions;

CONSIDERING THAT Université Laval wishes to experiment through phase 2 the performance of the use of GVC in cold regions to corroborate the literature and the results of the first phase of the research program which suggest that GVC constitute an alternative with strong potential for protection against the effects of frost at the level of infrastructure (foundations, culverts, pipes, etc.);

CONSIDERING THAT Université Laval wishes to continue its research program with the help of key partners across Quebec including private companies, cities, and government organizations;

CONSIDERING THAT the City of Gatineau wishes to develop its expertise in the field of the use of cellular glass aggregates for innovation purposes and to pursue its objective of recovery of residual materials;

CONSIDERING THAT these research works fall under action 21 in the "Inspiring Practices" category of the 2023-2029 Residual Materials Management Plan of the City of Gatineau;

CONSIDERING THAT the participation of the City of Gatineau as a partner in phase 2 of the research program of Université Laval requires financial aid in the amount of $25,000.00 over a total period of five years;

CONSIDERING THAT this phase 2 research program of Université Laval is conditional on the granting of financial aid entitled "Technological deployment of cellular glass in road engineering" requested from the Natural Sciences and Engineering Research Council of Canada (CRSNG) for this research project;

CONSIDERING THAT the Infrastructure and Projects Department and the Water and Residual Materials Department have reviewed the memorandum of understanding between the City of Gatineau and Université Laval and that it is in accordance with the practices in force at the City of Gatineau:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• approve the participation of the City of Gatineau in the phase 2 research program of Université Laval for the development of cellular glass aggregate technology in infrastructure engineering according to the memorandum of understanding;

• commit to paying a total contribution of $25,000.00 during the five years from the notice of grant of the financial aid requested from the Natural Sciences and Engineering Research Council of Canada (CRSNG), conditionally on the signing of the research agreement to be entered into between the City of Gatineau and Université Laval;

• authorize a coordinator from the Infrastructure and Projects Department to participate in the research program, for a duration of five years;

• authorize the mayor or in his absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk are authorized to sign the agreement between the City of Gatineau and Université Laval.

A certificate from the treasurer was issued on March 6, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Eurovia Construction Québec inc., 960, chemin Edelweiss, Wakefield, Quebec, J0X 3G0, for the installation of new traffic lights at the intersections of Georges / Maclaren Ouest and Georges / Filion streets in the Buckingham and Masson-Angers sectors, on the basis of the unit and lump-sum prices entered in the bid form, for a total approximate amount of $1,090,597.77 including taxes, all in accordance with the tender documents and its bid submitted on January 24, 2024, as being the lowest bid received and compliant. A certificate from the treasurer was issued on March 15, 2024.

CONSIDERING THAT as part of the budget for the year 2022, the municipal council had authorized, by resolution number CM-2022-90, the financing of transitional development projects that were proposed in the downtown revitalization plan, including the development of a temporary public square (place Laval);

CONSIDERING THAT in 2022 and 2023, the Hull service center had mandated the Real Estate Department to negotiate a lease, in order to develop a temporary public square (place Laval) on a parking lot located at 173, rue Wellington;

CONSIDERING THAT the development of the "place Laval" had the objective of creating a place for socialization and meetings for residents and visitors, but also to hold animation activities and medium-scale events;

CONSIDERING THAT the Hull service center has again mandated the Real Estate Department to negotiate, for the year 2024, a rental lease on the same land as previous years, in order to allow a third edition of the "place Laval";

CONSIDERING THAT following discussions and negotiations with the owner, the Real Estate Department and Les Entreprises Marc Dubé inc. have come to an agreement;

CONSIDERING THAT all concerned municipal services have been consulted during the process and are in favor of this location and this lease agreement;

CONSIDERING THAT the City of Gatineau wishes to perpetuate this public square project:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• authorize the lease between Les Entreprises Marc Dubé inc. and the City of Gatineau in order to develop a temporary public square on a parking lot located at 173, rue Wellington and whose main conditions are as follows:

• a rental of an area of approximately 810 m², corresponding to approximately 45 parking spaces and circulation aisles, for a period of five months without option to renew;

• a base monthly rent of $22,800.00 ($28.15 / m²) before taxes, per month;

• the occupation of the space will take place from May 1, 2024, to September 30, 2024, inclusively. Before the expiration of this period, the City must have returned the land to the state in which it found it;

• the City must ensure the security, maintenance, cleanliness, and healthiness of the premises as well as delineate the rented premises from the rest of the land using objects or temporary development;

• authorize the Real Estate Department to carry out the management in due form of this lease by ensuring compliance with the terms and conditions of the lease annexed to this resolution;

• authorize the treasurer to draw from the budget item 10084.04-63110 – CSH – Downtown Revitalization – Transitional Developments – Space Rental - an amount of $114,000.00 plus taxes if applicable, to follow up on this;

• mandate the administration to undertake steps with a view to perpetuating the place Laval, notably the analysis of real estate options, development, and programming as well as to provide for the budgets required for this purpose during the study of the 2025 budget.

The mayor or in his absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk are authorized to sign the documents for the purposes hereof. A certificate from the treasurer was issued on March 15, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Traitement d’Eau S.T inc., 320, Place du Louvre, suite 102, Mascouche, Quebec, J7K 0T2, for the cleaning and repair of water towers for an approximate amount of $362,171.25 for a duration of three years including taxes, all in accordance with the tender documents and their bid submitted on December 11, 2023, as being the lowest bid received and compliant. The contract will be for a duration of three years with the possibility of renewing it for two additional one-year periods. After the first year of the contract, the unit prices will be revised annually, all based on the Consumer Price Index of Statistics Canada.

The treasurer is authorized to provide in the budgets for the years 2025 to 2027, the amounts necessary to follow up on this. The funds for this purpose will be taken from the budget items concerned in the building maintenance responsibility center at the Public Works Department. A certificate from the treasurer was issued on March 15, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Way Power Solutions inc., 22-14, rue de Valcourt, Gatineau, Quebec, J8T 8G8, for the inspection and maintenance of generators – Section A for a period of five years, for a total approximate amount of $2,281,463.03 including taxes, all in accordance with the tender documents and its bid submitted on January 18, 2024, as being the lowest bid received and compliant. The funds for this purpose will be taken from the following budget item, up to the limit of budgetary availability:

Furthermore, the treasurer is authorized to provide the necessary sums in the budget for the years 2025 to 2029 in order to follow up on this. A certificate from the treasurer was issued on March 15, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award:

• contracts to the firm 9219-3879 Québec inc. – Pro 4 Saisons, 37, chemin Henri-Chartrand, L’Ange-Gardien, Quebec, J8L 0W9, for grass cutting at various locations in all sectors including Chemin Pink, in wooded paths, in ditches, and in retention basins for sections 1 to 5, for an approximate amount of $700,381.27 including taxes, for two seasons, all in accordance with the tender documents and the bids submitted on November 30, 2023, as being the lowest bids received and compliant.

• a contract to the firm Lafleur de la Capital inc., 164, rue Adrien-Robert, Gatineau, Quebec, J8Y 3S2, for brush clearing at various locations for section 6 - optional, for an approximate amount of $12,369.01 including taxes, for two seasons, all in accordance with the tender documents and the bid submitted on November 30, 2023, as being the lowest bids received and compliant.

After the first year of the contract, the unit prices will be revised annually, all based on the Consumer Price Index of Statistics Canada. Furthermore, the treasurer is authorized to provide the necessary sums in the budget for the years 2024 to 2025 in order to follow up on this. The funds for this purpose will be taken from the following budget item:

A certificate from the treasurer was issued on March 15, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the following firms for the vehicle rental service for sections A to E, G, L, and M (articles 1.1, 2.1, 5.1, 7.1, 8.1, and 16.1), all in accordance with the tender documents and their bids submitted on January 16, 2024, as being the lowest bids received and compliant for each of the sections, namely:

• Sections A, B, C, D, and M (articles 1.1 and 5.1): The firm Budget Auto inc., 850, rue Jean-Paul Laframboise, Dorval, Quebec, H9P 0A7, for an approximate amount of $1,731,874.18 including taxes;

• Sections E, G, and M (articles 2.1, 7.1, 8.1, and 16.1): The firm Location Sauvageau inc., 521, côte Joyeuse, Saint-Raymond, Quebec, G1L 4A9, for an approximate amount of $146,190.72 including taxes;

• Section L: The firm La Compagnie de Location d’Autos Enterprise Canada, 200-5830, chemin de la Côte-de-Liesse, Mont-Royal, Quebec, H4T 1B1, for an approximate amount of $128,772.00 including taxes.

The contracts will be for a duration of 12 months taking effect on April 15, 2024, with the possibility of renewing them for an additional one-year period. If the contracts are renewed, the prices will be indexed according to the Consumer Price Index (CPI). Furthermore, this committee authorizes the treasurer to provide the necessary amounts in the 2025 budget in order to follow up on this. The funds for this purpose will be taken from the various budget items concerned. A certificate from the treasurer was issued on March 6, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award contracts to the firm Electropro Service PSJB inc., 10, rue Gaston-Dumoulin, suite 300, Blainville, Quebec, J7C 0A3, for the maintenance of winches, hoists, and overhead cranes for an approximate amount of $313,554.97 for section A and for an approximate amount of $418,118.95 for section B for a duration of three years including taxes, all in accordance with the tender documents and their bids submitted on October 30, 2023, as being the lowest bids received and compliant for each of the sections. After the first year of the contracts, the unit prices will be revised annually, all based on the Consumer Price Index of Statistics Canada.

Furthermore, the committee authorizes the treasurer to provide in the budgets for the years 2025 to 2027, the amounts necessary to follow up on this. The funds for this purpose will be taken from the various budget items concerned in the Public Works Department and the Water and Residual Materials Department. A certificate from the treasurer was issued on March 15, 2024.

CONSIDERING THAT the provisions of Loi 25 regarding the protection of personal information are gradually coming into force and that it modifies the obligations of the City regarding computer security;

CONSIDERING THAT the City has concluded an agreement with the Centre d’acquisitions gouvernementales until July 31, 2024 (CE-2021-612) for a total amount of $4,366,237.50 including taxes;

CONSIDERING THAT it is possible for the City of Gatineau to integrate this adjustment, according to the quantities necessary for its activities and according to the rules established in the tender document prepared by the Centre d’acquisitions gouvernementales:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• accept the upgrade of licenses for the use of superior security functionalities;

• authorize the addition of Teams telephony;

• commit to respecting the terms of this contract as if the City had contracted directly with the supplier to whom the contract is awarded;

• authorize an additional amount of $299,949.94 including taxes, to the Centre d’acquisitions gouvernementales for the addition of Teams telephony as well as for the Microsoft license security modifications which brings the total expenditure to $4,666,187.44 including taxes;

• transmit a copy of this resolution to the Centre d’acquisitions gouvernementales.

The funds for this purpose will be taken, up to the limit of available funds, from the following projects:

• 20051.01 PDI – IT – PROJ 003- Supervision, network maintenance, and security operations management;

• 20087.01 PDI – IT – PROJ 001- Telephony modernization (VOIP – Voice Over IP).

A certificate from the treasurer was issued on March 6, 2024.

CONSIDERING the municipal council by its resolution number CM-2024-93 of February 20, 2024, refused the conditional use for the construction project located at 502, Chemin Vanier;

CONSIDERING the letter from Société en commandite Kevlar of March 13, 2024, requesting an extraordinary session before March 21, 2024, to overturn the decision of the council of February 20, 2024, by resolution number CM-2024-93, failing which a lawsuit for judicial review and damages would be filed against the City of Gatineau;

CONSIDERING the letter from Legal Affairs of March 15, 2024, in response to the letter from Société en commandite Kevlar, requesting to suspend any judicial proceedings so as to allow the concerned instances to study the file, while committing to waive invoking the time limits elapsed between the receipt of the correspondence from Société en commandite Kevlar of March 13, 2024, and the date when a formal response from the City will be transmitted, all without admission;

CONSIDERING the letter of March 18, 2024, from Me Marc Beauchemin of the law firm De Grandpré Chait, lawyer for Société en commandite Kevlar, requesting confirmation that Legal Affairs indeed has the mandate to agree to such a waiver of the temporary time limit;

CONSIDERING THAT a delay is necessary for Legal Affairs and other municipal instances to become more familiar with and study the elements contained in the letter of March 13, 2024;

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee confirm the mandate to the Legal Affairs Department to waive invoking the time limits elapsed between the letter from Kevlar of March 13, 2024, and the first of the following deadlines, namely the formal response of the City of Gatineau to said letter or the service of judicial proceedings.