2024.07.03 – Regular meeting of the City of Gatineau executive committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, July 3, 2024, at 9:34 a.m.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council to award a contract to the firm WSP Canada inc., 480, boulevard de la Cité, bureau 200, Gatineau, Québec, J8T 8R3, for the professional services of a multidisciplinary team of consulting experts to produce a government authorization request document as part of an opportunity study and an environmental impact study relating to the widening of Chemin Vanier, between Chemin Pink and Chemin d'Aylmer as well as the development of transition zones at their ends, for a total amount of $2,857,157.49 including taxes, in compliance with the tender documents and its bid submitted on March 13, 2024, and this, as being the bid having obtained the best score after evaluation by a selection committee, all in accordance with the authorized evaluation grid.
Furthermore, the treasurer is authorized to provide the necessary sums in the budgets for the years 2025, 2026, and 2027 to follow up on this. A certificate from the treasurer was issued on June 28, 2024. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. Adopted
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CONSIDERING THAT this committee, by its resolution number CE-2023-472 of June 7, 2023, awarded to the firm Eurovia Québec Construction inc., a contract for the reconstruction of the pavement of Boulevard Maloney Est, between Promenade du Lac-Beauchamp and Rue Dupuis for an approximate total amount of $9,726,304.72 including taxes;
CONSIDERING THAT the delegations of power numbers 196860, 197289, 197836, as well as the contract modification notices numbers 10037, 10105, 10142 have already been approved for an amount of $145,299.32 including taxes, for a portion of the additional work recommended previously;
CONSIDERING THAT the firm WSP Canada inc., mandated by the Ville de Gatineau for professional engineering services for the preparation of plans, specifications, and tender documents as well as resident supervision for the project, recommends a total amount of $396,928.81 including taxes, for the completion of additional work required to date;
CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw;
CONSIDERING THAT after verification, the Infrastructure and Projects Department recommends this bid cost adjustment:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:
• endorse the delegations of power numbers 196860, 197289, 197836, as well as the contract modification notices numbers 10037, 10105, 10142 for an amount of $145,299.32 including taxes;
• authorize the bid cost adjustment of an amount of $396,928.81 including taxes, to the contract of the firm Eurovia Québec Construction inc., as part of the pavement reconstruction project of Boulevard Maloney Est, between Promenade du Lac-Beauchamp and Rue Dupuis, and this, without budgetary impact, thus bringing the cumulative adjustments to be approved to an amount of $542,228.13 including taxes.
The total revised cost of the contract, following this adjustment, represents an amount of $10,226,532.85 including taxes. A certificate from the treasurer was issued on June 28, 2024. Adopted
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CONSIDERING THAT this committee, by its resolution number CE-2021-567 of July 6, 2021, awarded to the consulting engineering firm WSP Canada inc., a mandate for the preparation of the rehabilitation plan, follow-up with the MELCCFP, preparation of plans, specifications, and tender documents, environmental monitoring, and resident supervision of the work for the environmental rehabilitation and soil decontamination project of the Fonderie site for an approximate total amount of $489,023.12 including taxes;
CONSIDERING THAT the firm WSP Canada inc. has submitted to the City an additional request for professional fees in the amount of $251,041.86 including taxes, for additional efforts in modifying tender documents, additional environmental monitoring on site, additional environmental chemical analyses, as well as for risk analysis related to contaminated materials discovered inside the building at 211, rue Montcalm;
CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw;
CONSIDERING THAT after verification, the Infrastructure and Projects Department recommends this cost adjustment for the additional professional fees incurred:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the cost adjustment for the additional professional fees incurred in the amount of $251,041.86 including taxes, to the firm WSP Canada inc., and this, without budgetary impact, as part of the environmental rehabilitation and soil decontamination project of the Fonderie site. The total revised cost of the mandate, following this adjustment, represents an amount of $740,064.98 including taxes. A certificate from the treasurer was issued on June 28, 2024. Adopted
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CONSIDERING THAT the municipal council, by its resolution number CM-2018-1048 of December 11, 2018, approved a guarantee of $500,000 for the bank line of credit of the Corporation du Festival de montgolfières de Gatineau (FMG), for a maximum period of five years;
CONSIDERING THAT it is appropriate to renew the guarantee of the FMG's bank line of credit;
CONSIDERING THAT the FMG has confirmed that the credit needs were still required, but that the guarantee could be reduced to an amount of $350,000 since it is in a good financial situation, the Ville de Gatineau wishes to renew the guarantee of the FMG's bank line of credit at an amount of $350,000, for another period of five years;
CONSIDERING THAT pursuant to article 28, paragraph 3 of the Loi sur les cités et villes, a guarantee of an amount greater than $100,000 is conditional upon approval by the ministère des Affaires municipales et de l’Habitation:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council to accept the renewal of the guarantee of the bank line of credit of the Corporation du Festival de montgolfières de Gatineau at the amount of $350,000, for a maximum period of five years. This guarantee is conditional upon the approval of the ministère des Affaires municipales et de l’Habitation. The mayor or in her absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk are authorized to sign the documents necessary for the purposes hereof. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. Adopted
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CONSIDERING THAT the Ville de Gatineau has developable land located in specialized economic spaces (business and industrial parks) and that it has not revised its tariff grid since 2020 for certain spaces and since 2015 for others;
CONSIDERING THAT the City has put in place an economic structure in which the Economic Development Office (formerly the Economic Development Secretariat) is responsible for the sale and management of municipal land located in specialized economic spaces;
CONSIDERING THAT the Ville de Gatineau, through the Economic Development Commission (CDE), began a global reflection last November on the development of specialized economic spaces in its territory including the potential revision of the prices of municipally-owned land;
CONSIDERING THAT the Ville de Gatineau mandated an appraisal firm to conduct a market analysis in order to estimate the market value of municipal land located in specialized economic spaces;
CONSIDERING THAT during the meeting of June 13, 2024, the Economic Development Commission supported and recommended the adjustment of prices according to the principle of market value, as established through an administrative policy for the sale of municipal land located in specialized economic spaces:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council:
• to revise the price of municipal land served by municipal infrastructure (sewer and water) located in specialized economic spaces according to the tariff grid proposed below and that this tariff adjustment comes into effect upon its approval:
| Economic Spaces | Price of land (sq. ft.) |
|---|---|
| Aéroparc and Salubrité | $10.00/sq. ft. or $107.65/m2 |
| Hautes-Plaines | $10.00/sq. ft. or $107.65/m2 |
| Parc de Gatineau | $15.00/sq. ft. or $161.50/m2 |
| Pink | $10.00/sq. ft. or $107.65/m2 |
| Parc Richelieu | $35.00/sq. ft. or $376.85/m2 |
• to adopt an administrative policy for the sale of municipal land located in specialized economic spaces in order to provide the Ville de Gatineau with clear and equitable practices and rules for applicants.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. Adopted
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm M2D Leadership, 666, rue Sherbrooke Ouest, bureau 1708, Montréal, Québec, H3A 1E7, for the professional services of accompanying the City's Human Resources Department in the modernization of competency profiles and potential evaluation of management and professional staff, for an approximate amount of $714,685.75 including taxes, in compliance with the tender documents and its bid submitted on May 13, 2024, and this, as being the bid having obtained the best score after evaluation by a selection committee, all in accordance with the authorized evaluation grid.
The contract will begin from the date of award and will be for a duration of three years with the possibility of extending it for two additional periods of one year each, thus bringing the value of the contract to an approximate amount of $1,212,797.89. After the first year of the contract, the unit prices will be revised annually, all based on the Consumer Price Index (CPI). The funds for this purpose will be taken from the concerned budget item up to the limit of budgetary availability.
| Description of sub-project | Amount (taxes included) | Budgetary Information (Account/Service/CDR/Sub-project) |
|---|---|---|
| SRH DO – SRH – DO – Organizational development - recognition | $714,685.75 | 62170 0218 10266.04 |
Furthermore, the treasurer is authorized to provide the necessary sums in the budgets for the years 2025, 2026, and 2027 to follow up on this. A certificate from the treasurer was issued on June 28, 2024. Adopted
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CONSIDERING THAT a copy of the minutes of the regular meeting of the Executive Committee of the Ville de Gatineau held on June 19, 2024, was submitted to the Executive Committee: PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee adopt the minutes as submitted. Adopted
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Pavage Inter-Cité (130247 Canada inc.), 485, rue de Vernon, Gatineau, Québec, J9J 3K4, for the reconstruction work of the surface and permanent boards of the skating rink at Parc Martin-Larouche and the horseshoe pit area at Parc Saint-Jean, on the basis of the unit and lump-sum prices entered in the tender form for an approximate total amount of $348,089.11 including taxes, all in compliance with the tender documents and its bid submitted on June 6, 2024, and this, as being the only bid received and compliant. A certificate from the treasurer was issued on June 28, 2024. Adopted
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Atlas Paysage inc. (Placements KS), 935, rue Lefebvre, Ile-Bizard, Québec, H9C 2B6, for the drainage work at Parc Allen, on the basis of the unit and lump-sum prices entered in the tender form for an approximate total amount of $353,948.41 including taxes, all in compliance with the tender documents and its bid submitted on May 30, 2024, and this, as being the lowest bid received and compliant. A certificate from the treasurer was issued on June 28, 2024. Adopted
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee decree the addition of all-way stops at the intersection of Rue du Golf and Rue de l'Aigle (north intersection) as well as modifications to the parking signage on Rue du Golf, file RS-24-093, as illustrated in plans numbers CRO-24-232 and CRO-24-233 dated May 29, 2024, all in order to:
Implement a no-stopping zone:
| Street | Side | Location | In effect |
|---|---|---|---|
| Du Golf | West | North of Rue de l'Aigle (north intersection) | At all times |
| Du Golf | East | From a point 120 m north of Rue de l'Aigle (north intersection) to its northern end | At all times |
This resolution cancels or replaces any previous signage governing parking in the parking zones mentioned herein. The on-street parking signage and new stops will be installed by the contractor as part of the Rue du Golf extension work (project 20-4029). Adopted
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee decree a modification to the parking signage on Rue Berri, file RS-24-129, as illustrated in plan number CRO-24-215 of May 24, 2024, all in order to:
Implement a limited parking zone:
| Street | Side | Location | In effect |
|---|---|---|---|
| Berri | West | From Rue Brodeur, for a distance of 47 m south | 2 hours, 9 a.m. to 4 p.m., Monday to Friday |
Implement a no-parking zone:
| Street | Side | Location | In effect |
|---|---|---|---|
| Berri | East | From Rue Brodeur, for a distance of 47 m south | At all times |
This resolution cancels or replaces any previous signage governing parking in the parking zone mentioned herein. The Public Works Department is authorized to proceed with the installation of the required regulatory signage, all according to the directives of the Mobility Department, in accordance with plan number CRO-24-215 which is an integral part hereof. Adopted
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee decree a modification to the parking signage on Rue du Tournoi, file RS-22-049, as illustrated in plan number CRO-22-099 of February 21, 2024, all in order to:
Implement a no-parking zone:
| Street | Side | Location | In effect |
|---|---|---|---|
| Du Tournoi | South | From Rue de la Croisée, for a distance of 44 m west | At all times |
This resolution cancels or replaces any previous signage governing parking in the parking zone mentioned herein. The Public Works Department is authorized to proceed with the installation of the required regulatory signage, all according to the directives of the Mobility Department, in accordance with plan number CRO-22-099 which is an integral part hereof. Adopted
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee decree modifications to the parking signage on Rue Crescent and Rue des Frênes-Rouges, file RS-24-088, as illustrated in plans number CRO-24-218 (1/2 and 2/2) of May 25, 2024, all in order to:
Implement a no-parking zone:
| Street | Side | Location | In effect |
|---|---|---|---|
| Frênes-Rouges | West | Along its entire length | At all times |
Implement a limited parking zone:
| Street | Side | Location | In effect |
|---|---|---|---|
| Crescent | North | From Chemin Vanier, for a distance of 75 m east | 15 minutes, 7 a.m. to 5 p.m., Mon-Fri, Sept-June |
| Crescent | North | From a point 103 m east of Chemin Vanier, for a distance of 42 m east | 15 minutes, 7 a.m. to 5 p.m., Mon-Fri, Sept-June |
| Crescent | North | From a point 161 m east of Chemin Vanier, for a distance of 66 m east | 15 minutes, 7 a.m. to 5 p.m., Mon-Fri, Sept-June |
Implement a no-stopping zone:
| Street | Side | Location | In effect |
|---|---|---|---|
| Frênes-Rouges | East | Along its entire length | 7 a.m. to 4 p.m., Mon-Fri, Sept-June |
| Crescent | North | From a point 75 m east of Chemin Vanier, for a distance of 28 m east | At all times |
| Crescent | North | From a point 145 m east of Chemin Vanier, for a distance of 16 m east | At all times, except buses |
| Crescent | South | From Chemin Vanier to a point 132 m east of Allée des Frênes-Rouges | At all times |
This resolution cancels or replaces any previous signage governing parking in the parking zones mentioned herein. The Public Works Department is authorized to proceed with the installation of the required regulatory signage, all according to the directives of the Infrastructure and Projects Department, in accordance with plan number CRO-24-218 which is an integral part hereof. Adopted
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CONSIDERING THAT the Ville de Gatineau is the owner of lot 1 288 175 of the Quebec cadastre, Hull land registration division, with an area of 3,472.10 m2, being a piece of land located along the Rapibus corridor;
CONSIDERING THAT the companies 7722508 Canada inc. and 10010120 Canada inc. are co-owners of the neighboring lot to the north, namely lot 6 564 536 of the Quebec cadastre, Hull land registration division, being located at 10, Rue Émile-Bond;
CONSIDERING THAT 7722508 Canada inc. and 10010120 Canada inc. wish to acquire a part of lot 1 288 175 (future lot 6 616 495), with an area of 234 m2, in order to integrate it into 10, Rue Émile-Bond and that the purchase will allow for the correction of the current cadastre;
CONSIDERING THAT a promise to purchase proposing to acquire the part of lot 1 288 175, at the price of $25,740, plus GST and QST, was submitted to the City on February 19, 2024.
CONSIDERING THAT all concerned municipal services have been consulted and are in favor of this transaction:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council:
• to sell to 7722508 Canada inc. and 10010120 Canada inc., a part of lot 1 288 175 (future lot 6 616 495) of the Quebec cadastre, Hull land registration division, with an area of 234 m2, at the price of $25,740 plus GST and QST, under the usual conditions provided for in the Ville de Gatineau's standard contract and other conditions stipulated in the promise to purchase submitted and duly signed on February 19, 2024;
• to mandate the Clerk's Office to coordinate all steps required to follow up on this;
• to authorize the Real Estate Department to extend any deadline for signing the deed of sale as provided for in the promise to purchase, if required, and to carry out the proper management of the sale while ensuring compliance with the terms and conditions of the deed of sale to be entered into;
• to remove the public character of the future lot 6 616 495 of the Quebec cadastre, Hull land registration division;
• to mandate the Legal Services, in the event of the failure of 7722508 Canada inc. and 10010120 Canada inc. to comply with all the terms and conditions of the deed of sale, to undertake the procedures for the retrocession of the lot subject to this sale, all in accordance with the terms and conditions of the deed of sale to be entered into.
The mayor or in her absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk are authorized to sign the documents for the purposes hereof. A certificate from the treasurer was issued on June 26, 2024. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. Adopted
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CONSIDERING THAT Ms. Valérie Charbonneau and Mr. Simon Boily are the owners of lot 3 177 830 of the Quebec cadastre, Hull land registration division, being a vacant lot located at 654, Boulevard Labrosse and that they have made a request to the Ville de Gatineau to build a tourism residence there;
CONSIDERING THAT pursuant to resolutions numbers CM-2024-260 and CM-2024-291 of April 16, 2024, the owners obtained the approval of the municipal council regarding the minor variances to Règlement de zonage 532-2020 required for the project as well as approval pursuant to Règlement relatif aux plans d'implantation et d'intégration architecturale 505.1-2011;
CONSIDERING THAT the construction project involves the transfer, in favor of the City, of a parcel of land located in the extension of the right-of-way of Boulevard Labrosse to allow for the eventual redevelopment of this section of the boulevard;
CONSIDERING THAT Ms. Valérie Charbonneau and Mr. Simon Boily have therefore submitted a promise to sell to the City on June 2, 2024;
CONSIDERING THAT all concerned municipal services have been consulted and are in favor of this transaction:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council:
• to accept the promise to sell and to acquire by mutual agreement a part of lot 3 177 830 of the Quebec cadastre, Hull land registration division, with an area of approximately 47.1 m², for an amount of $15,072 plus GST and QST, if applicable, under the usual conditions provided for in the Ville de Gatineau's standard contract and other conditions stipulated in the promise to sell submitted and duly signed on June 2, 2024;
• to mandate the Clerk's Office to prepare the necessary documents related to the transaction and coordinate all steps required to follow up on this;
• to authorize the Real Estate Department to extend any deadline for signing the deed of sale as provided for in the promise to sell, if required, and to carry out the proper management of the sale while ensuring compliance with the terms and conditions of the deed of sale to be entered into;
• to authorize the treasurer to draw the sums required for the acquisition from the 'Property Acquisition' reserve or from the proceeds of disposition of the current year in the event that the City disposes of properties during the year, and to perform the accounting entries required to follow up on this.
The mayor or in her absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk are authorized to sign the documents for the purposes hereof. A certificate from the treasurer was issued on June 28, 2024. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. Adopted
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CONSIDERING THAT the Ville de Gatineau is the owner of Rue Courcelette where five parking spaces are located, on a part of lot 4 237 055 of the Quebec cadastre, which it leases to His Majesty the King in right of Canada, represented by the Minister of Public Works and Government Services (PSPC), under a lease agreement since 2014;
CONSIDERING THAT this lease agreement expired on May 31, 2024;
CONSIDERING THAT PSPC wishes to renew the lease for a duration of seven years starting from June 1, 2024, and that the annual fees payable by PSPC are $187 per month, per parking space, for a total of $11,220 per year, plus applicable taxes;
CONSIDERING THAT all concerned municipal services have been consulted and are in favor of this lease renewal:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council:
• to authorize the renewal of a lease agreement by the Ville de Gatineau to His Majesty the King in right of Canada, represented by the Minister of Public Works and Government Services (PSPC), for five parking spaces located on Rue Courcelette in Gatineau, on a part of lot 4 237 055 of the Quebec cadastre, subject to the following main conditions:
a) The term of the lease is seven years starting from June 1, 2024;
b) The annual fees payable by PSPC are $187 per month, per parking space, for a total of $11,220 per year plus applicable taxes;
c) The fees mentioned above are established according to the pricing bylaw number 61-2006 and its amendments of the Ville de Gatineau. The City reserves the right to revise its rates periodically pursuant to the bylaw;
d) The maintenance expenses for the parking spaces will be at the City's expense;
e) The lease will contain the other clauses provided for in the draft attached to this resolution.
• to authorize the Real Estate Department to carry out the proper management of the lease while ensuring compliance with the terms and conditions of the lease;
• to authorize the Legal Services and its attorneys to issue a notice of default and to undertake any legal procedure necessary for compliance with the lease including the finding of default, the notice of termination, the finding of termination of the lease by the court, as well as the recovery of sums due to the City in the event that the tenant fails or neglects to comply with the terms and conditions of the lease annexed to this resolution following the notice of default or a recurrence;
• to authorize the treasurer to perform the accounting entries required to follow up on this.
The mayor or in her absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk are authorized to sign the documents for the purposes hereof. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. Adopted
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CONSIDERING THAT as part of the construction of the Terrasse Emerald development, a sanitary sewer pipe was built by the Ville de Gatineau along the edge of Chemin McConnell to serve the lots located on the south side of Chemin McConnell;
CONSIDERING THAT the pipe is located on a part of lots 3 116 530, 3 126 149, and 3 126 164 of the Quebec cadastre, Gatineau land registration division, which belong to the ministère des Transports et de la Mobilité durable du Québec;
CONSIDERING THAT at the time of construction, permission to occupy and build on the premises was obtained by the City and it expired on July 23, 2023;
CONSIDERING THAT in order to regularize the presence of this municipal infrastructure which encroaches on the lands of the ministère des Transports et de la Mobilité durable du Québec, the City has negotiated permission to occupy the premises for a period of one year, starting on the date of signing of this permission, with an option to renew for an additional period of five years;
CONSIDERING THAT all concerned municipal services have been consulted and are in favor of this transaction:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council:
• to approve the permission to occupy by the ministère des Transports et de la Mobilité durable du Québec, owner of lots 3 116 530, 3 126 149, and 3 126 164 of the Quebec cadastre, Gatineau land registration division, in favor of the Ville de Gatineau according to the following main conditions:
• a lease of an area of 848 m² for a period of one year, starting on the date of signing of this permission, with an option to renew for an additional period of five years;
• the permission is granted free of charge;
• the City must maintain minimum civil liability insurance of three million dollars ($3,000,000.00).
• to authorize the treasurer to perform the accounting entries required to follow up on this;
• to authorize the Real Estate Department to carry out the proper management of this permission to occupy while ensuring compliance with the terms and conditions of the agreement annexed to this resolution.
The mayor or in her absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk are authorized to sign the documents for the purposes hereof. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. Adopted
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CONSIDERING THAT the following firms were awarded a contract:
| Supplier | Description | Amount including taxes at award | Optional period exercised | Other renewal option |
|---|---|---|---|---|
| 2022 SP 111 | Snow removal for various parking lots and locations | $1,682,485.93 | 2024-11-07 to 2025-06-15 | No |
CONSIDERING THAT the prices submitted by the firms are valid and that optional periods are provided for in the contracts;
CONSIDERING THAT the Public Works Department wishes to avail itself of the first optional period provided for in the contract:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the management of the Public Works Department to avail itself of the first optional period provided for in the contract, all in compliance with the tender documents and the bids submitted on September 2, 2022. The treasurer is authorized to provide in the 2025 budget the sums necessary to follow up on this. The funds for this purpose will be taken from the concerned budget item, up to the limit of budgetary availability. A certificate from the treasurer was issued on June 28, 2024. Adopted
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CONSIDERING THAT articles 29.9.1 and 29.9.2 of the Loi sur les cités et villes:
• allow a municipal organization to enter into an agreement with the Centre d'acquisitions gouvernementales for the purpose of purchasing light vehicles;
• specify that the rules for awarding contracts by a municipality apply to contracts granted under this article and that the Centre d'acquisitions gouvernementales undertakes to respect these rules;
• specify that this contractual process is subject to the Contract Management Policy of the Centre d'acquisitions gouvernementales for its group agreements adopted by the board of directors of the Centre d'acquisitions gouvernementales;
CONSIDERING THAT the proposal of the Centre d'acquisitions gouvernementales is renewed annually on a voluntary basis;
CONSIDERING THAT the Centre d'acquisitions gouvernementales has the mandate to prepare, on an annual basis, in its name and that of the interested municipalities, a tender document aimed at awarding a group purchase contract for various light vehicles, for the period from November 1, 2024, to October 31, 2025;
CONSIDERING THAT the Centre d'acquisitions gouvernementales will analyze the bids submitted;
CONSIDERING THAT the Centre d'acquisitions gouvernementales will award a contract;
CONSIDERING THAT it is possible for the Ville de Gatineau to integrate this group purchase to procure various light vehicles, according to the quantities necessary for its activities and according to the rules established in the tender document prepared by the Centre d'acquisitions gouvernementales:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:
• enter into, hereby, an agreement with the Centre d'acquisitions gouvernementales for the purchase of various light vehicles;
• accept the products to be delivered according to the comparative analysis of products carried out by the Centre d'acquisitions gouvernementales;
• undertake to provide the Centre d'acquisitions gouvernementales with the types and quantities of vehicles that the City will need by filling out the required registration technical sheets that the Centre d'acquisitions gouvernementales will send it and by returning these documents by the set date;
• undertake to respect the terms of this contract as if the City had contracted directly with the supplier to whom the contract is awarded;
• recognize that the Centre d'acquisitions gouvernementales will invoice the City an annual membership fee for the group of $500;
• recognize that the Centre d'acquisitions gouvernementales will invoice the City an administration fee of $350 per vehicle purchased;
• transmit a copy of this resolution to the Centre d'acquisitions gouvernementales.
The funds for this purpose will be taken up to the limit of available funds, from various budget items. A certificate from the treasurer was issued on June 28, 2024. Adopted
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CONSIDERING THAT this committee, by its resolution number CE-2021-487 of May 11, 2021, awarded a contract to the firm Les Portes LTR, 1448, rue Saint-Louis, Gatineau, J8T 6K1, for the repair of pedestrian and garage doors for a period of four years, for an approximate total amount of $787,072.86 including taxes, all in compliance with the tender documents and its bid submitted on April 29, 2021, the latter having submitted the lowest bid received and compliant;
CONSIDERING THAT article 8 of the Special Specifications provides that the quantities indicated in the tender form are entered for information purposes only and may vary upwards or downwards according to the actual needs during the contract:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize an additional amount of $109,513.04 including taxes, to the firm Les Portes LTR, on the basis of the unit prices appearing in the tender form, all in compliance with the tender documents 2020 SP 429. The funds for this purpose will be taken from the various operation items of various buildings, up to the limit of budgetary availability. A certificate from the treasurer was issued on June 28, 2024. Adopted
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Pavage GIP, 636, chemin Klock, Gatineau, Québec, J9J 3G9, for the 2024 resurfacing program, for an approximate total amount of $509,939.84 including taxes, all in compliance with the tender documents and its bid submitted on June 4, 2024, and this, as being the lowest bid received and compliant. The funds for this purpose will be taken from the following budget items:
| Description of sub-project | Amount (taxes included) | Budgetary Information (Account/Service/CDR/Sub-project) |
|---|---|---|
| Adjustment of structures | $48,402.40 | 63210 0061 0084 10346.01 |
| STP - TP - mega patching 2024 | $461,537.44 | 68840 0061 0061 20788.03 |
A certificate from the treasurer was issued on June 28, 2024. Adopted
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CONSIDERING THAT the municipal council adopted the 2024-2034 Cultural Policy 'Rencontrer la culture' during its meeting of November 14, 2023 (CM-2023-902);
CONSIDERING THAT the municipal council then mandated the Arts, Culture, and Letters Department (SACL) to ensure the follow-up of the Cultural Policy as well as the Commission for Arts, Culture, Letters, and Heritage (CACLP) to set up the Monitoring Committee for the Cultural Policy and the action plans related to it;
CONSIDERING THAT the SACL presented to the meeting of the CACLP of March 20, 2024, a proposal for a mandate and composition for the Monitoring Committee for the Cultural Policy;
CONSIDERING THAT the CACLP made a counter-proposal to the suggestion of the SACL and recommended that it act as a Monitoring Committee in order to favor an approach of continuity with the work that the Commission carried out as part of the development of the Cultural Policy;
CONSIDERING THAT the CACLP supports the mandate proposal of the Monitoring Committee as presented by the SACL:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council:
• to mandate the Commission for Arts, Culture, Letters, and Heritage to act as the Monitoring Committee for the 2024-2034 Cultural Policy 'Rencontrer la culture' and the action plans related to it;
• to approve the mandate of the Monitoring Committee for the 2024-2034 Cultural Policy:
• Receive, comment on, and validate the progress grid of the work, the evaluations, and the reports produced by the SACL;
• Identify the constraints, opportunities, and issues encountered in the implementation of the Policy and its action plans;
• Act as an ambassador for the Cultural Policy.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. Adopted
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CONSIDERING THAT the following firm was awarded a contract:
| Supplier | Description | Amount including taxes at award | Optional period exercised | Other renewal option |
|---|---|---|---|---|
| Fédération des caisses Desjardins du Québec | 2019 SP 238 – Banking services contract | $243,238.81 | 2024-09-01 to 2026-08-31 | No |
CONSIDERING THAT the prices submitted aforementioned are valid and that optional years are provided for in the contract;
CONSIDERING THAT the Finance Department wishes to avail itself of the first and only optional period provided for in the contract:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the management of the Finance Department to avail itself of the first and only optional period provided for in the contract, all in compliance with the tender documents and the bid submitted on August 21, 2019. The treasurer is authorized to provide in the budgets for the years 2025 and 2026, the sums necessary to follow up on this. The funds for this purpose will be taken from the concerned budget item, up to the limit of budgetary availability. A certificate from the treasurer was issued on June 26, 2024. Adopted
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CONSIDERING THAT the organization Unité régionale de loisir et de sport de l'Outaouais obtained, on November 4, 2003, recognition for the purposes of property tax exemption for the building located at 390-392, Avenue de Buckingham, an exemption renewed on June 30, 2014;
CONSIDERING THAT the Loi sur la fiscalité municipale provides for the periodic review of the recognition every nine years;
CONSIDERING THAT the organization Unité régionale de loisir et de sport de l'Outaouais has requested the renewal of the property tax exemption for the building located at 390-392, Avenue de Buckingham;
CONSIDERING THAT the Commission municipale du Québec can confirm the recognition of the property tax exemption after consultation with the City:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee agree to defer to the decision of the Commission municipale du Québec to confirm the recognition of the property tax exemption granted to the organization Unité régionale de loisir et de sport de l'Outaouais for the building located at 390-392, Avenue de Buckingham. Furthermore, this committee wishes to inform the Commission municipale du Québec that in the event of a hearing to allow for a decision in the file, the City will not be present. Adopted
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CONSIDERING THAT the Fondation Mathieu-Froment-Savoie, a non-profit organization, has made a request for financial support for the Ride à Grand-Père;
CONSIDERING THAT Councillor Jocelyn Blondin wishes to subsidize this project from his discretionary budget;
CONSIDERING THAT the financial support granted by the elected official is $5,000, and that according to Règlement 816-2017, this grant must be approved by the executive committee:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the treasurer to issue a check for $5,000 to the order of the Fondation Mathieu-Froment-Savoie, 170, rue Sherbrooke, Gatineau, Québec, J8Y 2L6, as financial support for the Ride à Grand-Père. A certificate from the treasurer was issued on June 26, 2024. Adopted
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CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the Ville de Gatineau, salary expenses associated with a work overload of more than $250,000 must be submitted to the executive committee;
CONSIDERING THAT the expense of $171,617 associated with the extension of these three work overloads means that the total amount per work overload is greater than the sum of $250,000;
CONSIDERING THAT the Human Resources Department was authorized to extend three temporary work overloads in connection with the PIVO project:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the expense of $171,617 associated with the extension of these three temporary work overloads in connection with the PIVO project. The funds for this purpose will be taken from the budget item of the concerned department. A certificate from the treasurer was issued on June 26, 2024. Adopted
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CONSIDERING article 12.4 of the collective agreement for crossing guard employees which provides that an employee loses their seniority and their job when they do not perform any work during a period of 12 months, except for an absence authorized by the collective agreement or by the Loi sur les normes du travail;
CONSIDERING THAT the crossing guard employees whose employee numbers appear in Appendix A have not performed any work during the last 12 months and that they are not on an absence authorized by the collective agreement or by the Loi sur les normes du travail;
CONSIDERING THAT in application of article 12.4 of the collective agreement, it is appropriate to administratively terminate the employment relationship of these employees:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the administrative termination of employment of the crossing guard employees whose employee numbers appear in Appendix A. Adopted
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CONSIDERING the 2020-2025 collective agreement binding the Ville de Gatineau and the Fraternité des policiers et policières de Gatineau inc. signed on May 27, 2021;
CONSIDERING the desire of the parties to make a modification regarding the eligibility criteria for the eligibility list of the Intervention Group (GI) provided for in article 24.3 of the 2020-2025 collective agreement;
CONSIDERING THAT the parties agree on the modifications to be made;
CONSIDERING article 48 k) of Règlement 14-2001 concerning the internal management of the council, commissions, and the plenary committee as well as the sharing of functions between the council and the executive committee which provides that the council has exclusive jurisdiction to any other body in matters of signing a collective agreement:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council to authorize the signing of the agreement ENT-POL-2024-02 entered into between the Ville de Gatineau and the Fraternité des policiers et policières de Gatineau inc. modifying article 24.3 of the collective agreement currently in force. The mayor or in her absence the acting mayor, the clerk or in her absence the deputy clerk or the assistant clerk, the director general, the director of the Police Service as well as the director of the Human Resources Department are authorized to sign the agreement ENT-POL-2024-02. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. Adopted
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CONSIDERING THAT the employee was hired by the City on December 11, 2023, as a short-term professional for a fixed-term contract that was to end on December 31, 2024;
CONSIDERING THAT the employee does not meet all the requirements and expectations related to their duties;
CONSIDERING THAT in accordance with article 3.04 of the collective agreement for professional employees of the Ville de Gatineau, the City may terminate the hiring period before the deadline upon notice as defined in the Loi sur les normes du travail;
CONSIDERING THAT in application of this article, it is appropriate to administratively terminate the employment relationship of employee number 118721:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the administrative termination of employment of employee number 118721. Adopted