2024.04.24 – Regular meeting of the Executive Committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, April 24, 2024 at 9:31 a.m.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee decree the installation of all-way stops at the intersection of rue Brodeur and boulevard Lionel-Émond, file RS-23-263, as illustrated in plan number CRO-23-306 dated March 19, 2024.

The Public Works Department is authorized to proceed with the installation of the required regulatory signage, all in accordance with the directives of the Infrastructure and Projects Department, in compliance with plan number CRO-23-306, which forms an integral part of this resolution.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee decree the installation of a pedestrian crossing on boulevard d'Europe at the north approach of the intersection with rue d'Andromède and modifications to the parking signage on boulevard d'Europe, file RS-24-037, as illustrated in plan number CRO-24-069 dated March 27, 2024, in order to:

Implement a no-parking zone:

This resolution cancels or replaces any previous signage governing parking in the parking zone mentioned herein.

The Public Works Department is authorized to proceed with the installation of the required regulatory signage, all in accordance with the directives of the Mobility Department, in compliance with plan number CRO-24-069, which forms an integral part of this resolution.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Develotech inc., 4655, rue Tanguay, Saint-Hyacinthe, Quebec, J2R 2H3, for the supply and installation of flexible markers and bollards throughout the city, based on the unit prices entered in the tender form for an approximate total amount of $233,558.03 including taxes, all in compliance with the call for tender documents and its bid submitted on March 28, 2024, as being the lowest compliant bid received.

The contract will be for a duration of three years after the award and will end in 2027 with the possibility of extending it for two additional periods of one year each, which would bring the total of this contract to an approximate amount of $389,263.38 including taxes. After the first year of the contract, prices will be revised annually, all based on the Consumer Price Index (CPI) for Canada.

The treasurer is authorized to provide for the necessary amounts in the budgets for the years 2025 to 2029. A treasurer's certificate was issued on April 22, 2024.

CONSIDERING THAT the City of Gatineau must redevelop the intersection of boulevard Labrosse and boulevard Saint-René and that the project also aims to install a new storm sewer to better respond to fluctuations in the ruisseau Wabassee following rain events;

CONSIDERING THAT as part of this project, the City must acquire a real and perpetual public utility easement on a portion of lot 1 101 796 of the cadastre du Québec, land registration division of Hull, with an area of 398.7 m2;

CONSIDERING THAT discussions with the owner have led to a mutual agreement;

CONSIDERING THAT all concerned municipal services have been consulted and are in favor of this transaction:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• accept to acquire a real and perpetual public utility easement on a portion of lot 1 101 796 of the cadastre du Québec, land registration division of Hull, at the price of $34,333 plus GST and QST if applicable, under the conditions provided in the City of Gatineau's standard contract and other conditions stipulated in the promise of easement transfer duly signed on September 22, 2023;

• mandate the City Clerk's Office to prepare the documents necessary for the transaction and to coordinate all steps required to follow up on this resolution;

• authorize the Real Estate Department to extend any deadline for signing the easement deed, as provided in the promise of easement transfer, if required, and to properly manage the transaction while ensuring compliance with the terms and conditions of the deed to be executed;

• authorize the treasurer to draw the sums required for the acquisition of the easement from sub-project 20438.05 and to make the accounting entries required to follow up on this resolution.

The mayor or, in their absence, the acting mayor and the city clerk or, in their absence, the deputy city clerk or assistant city clerk are authorized to sign the documents for the purposes of this resolution. A treasurer's certificate was issued on April 22, 2024.

CONSIDERING THAT this committee, by its resolution number CE-2015-787 of October 7, 2015, awarded a contract to the firm CIMA+, s.e.n.c. for consulting engineering services for the planning and site supervision of the redevelopment project for the Laval, Kent, Aubry, and Victoria streets sector, including the undergrounding of overhead public utilities;

CONSIDERING THAT as part of this electrical infrastructure undergrounding project in downtown Gatineau (Laval, Kent, Aubry, and Victoria sector) and in accordance with an agreement made with Hydro-Québec, the City of Gatineau is responsible for obtaining the necessary authorizations for the project, including the acquisition of public utility easements on several private properties, notably on a portion of lot 1 622 324 of the cadastre du Québec, land registration division of Hull, owned by the Syndicat de Copropriété des Terrasses Laval, located at 89, rue Vaudreuil and 91, rue Laval;

CONSIDERING THAT an agreement for the acquisition of a real and perpetual public utility easement, with an area of 65.4 m2, was signed in 2019 between the City and the Syndicat de Copropriété des Terrasses Laval, based on a plan provided by Hydro-Québec, and was approved by the executive committee under resolution number CE-2023-257;

CONSIDERING THAT the work has been completed and the actual footprint of the easement is now known, a new survey plan has been prepared, which shows an area larger than the one subject to the agreement, namely an area of 71.8 m2;

CONSIDERING THAT the 2019 agreement does not represent the reality, a new agreement was signed on February 1, 2024:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• repeal resolution number CE-2023-257;

• authorize the acquisition of a real and perpetual public utility easement on a portion of lot 1 622 324 of the cadastre du Québec, land registration division of Hull, with an area of 71.8 m2, in the amount of $33,300 plus GST and QST, under the usual conditions provided in the City of Gatineau's standard contract and other conditions stipulated in the easement agreement negotiated and duly signed by the representatives duly authorized by the Syndicat de Copropriété des Terrasses Laval on February 1, 2024;

• authorize the treasurer to draw the sums required from sub-project 20342.02 and to make the accounting entries required to follow up on this resolution;

• mandate the City Clerk's Office to prepare the documents necessary for the transaction and to coordinate all steps required to follow up on this resolution;

• authorize the Real Estate Department to extend any deadline for signing the easement deed, if required, under the terms and conditions set out in the easement agreement subject of this resolution.

The mayor or, in their absence, the acting mayor and the city clerk or, in their absence, the deputy city clerk or assistant city clerk are authorized to sign the documents for the purposes of this resolution. A treasurer's certificate was issued on April 22, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm GMS Sécurité inc., 184, rue Freeman, Gatineau, Quebec, J8Z 2B5, for the maintenance service of the video surveillance system for the City of Gatineau's real estate assets, based on the unit prices and hourly rates entered in the tender form for an approximate total amount of $123,193.64 including taxes, all in compliance with the call for tender documents and its bid submitted on March 25, 2024, as being the lowest compliant bid received.

The contract will be for a duration of three years after the award and will end in 2027 with the possibility of extending it for five additional periods of one year each, which would bring the total of this contract to an approximate amount of $325,695.36 including taxes. After the first year of the contract, prices will be revised annually, all based on the Consumer Price Index (CPI) for Canada.

The treasurer is authorized to provide for the necessary amounts in the budgets for the years 2025 to 2032. The funds for this purpose will be taken from the following budget items:

A treasurer's certificate was issued on April 22, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award contracts to the firms DJL Construction inc., 960, chemin Edelweiss, Wakefield, Quebec, J0X 3G0, and Pavage GIP inc., 636, chemin Klock, Gatineau, Quebec, J9J 3G9, for the supply of hot mix asphalt, for a period of six months, all in compliance with the call for tender documents and their respective bids submitted on February 19, 2024, and following the attached price table, in the most advantageous manner for the City.

During procurement, the Public Works Department must take into account the following points:

• sectors to be served; • distance from the plant; • transport costs; • waiting time; • peak traffic hours; • submitted prices.

Furthermore, this committee authorizes the Public Works Department to proceed with the purchase of hot mix asphalt beyond the quantities entered in the Tender Form, according to actual needs, up to the limit of available funds.

The contracts will be valid from April 29, 2024, and will end on December 1, 2024. The price of the various types of bituminous mixtures will be adjusted monthly according to the increase or decrease in the price of bitumen used in the composition of the various mixtures. The final adjustment, which will consist of a payment or a credit, will be made at the end of the season.

The funds for this purpose will be taken, up to the limit of available funds, from the following budget items:

A treasurer's certificate was issued on April 22, 2024.

CONSIDERING THAT the City of Gatineau proceeded in 2022 with the demolition of the Aylmer service center, also known as Place des Pionniers, which is to make way for a new building whose opening is scheduled for 2025-2026;

CONSIDERING THAT the Toponymy Committee received a citizen proposal requesting to seize the opportunity offered by the construction of the new building to replace the name Place des Pionniers with Place Constance-Provost in order to commemorate the memory of this political personality of importance for Aylmer and Gatineau;

CONSIDERING THAT Constance Provost devoted 20 years of her life to the municipal politics of Aylmer, first as a councillor (1973-1975 and 1979-1983), then as mayor (1983-1995);

CONSIDERING THAT Constance Provost was widely involved in her community as honorary president for a large number of foundations, events, and community organizations;

CONSIDERING THAT this designation would highlight the important contribution of Constance Provost to the history of Gatineau and commemorate her memory;

CONSIDERING THAT the Toponymy Committee recommends the name Place Constance-Provost to designate the building that will house the Aylmer service center and the Lucy-Faris library:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee, following the recommendation of the Toponymy Committee, designate under the toponym "Édifice Constance-Provost" the new building that will house the Aylmer service center as well as the Lucy-Faris library.

CONSIDERING all the facts analyzed as well as the current state of jurisprudence in this matter;

CONSIDERING the follow-ups carried out and actions taken in this file;

CONSIDERING the breach of the bond of trust towards the employee;

CONSIDERING THAT the representatives of the Human Resources Department and the concerned department authorize the conclusions following the investigation:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the dismissal of employee number 118798.