2024.09.18 – Regular meeting of the Executive Committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, September 18, 2024, at 9:33 a.m.

CONSIDERING THAT pursuant to resolution number CE-2023-424 of May 24, 2023, the City of Gatineau awarded a contract to the firm Pomerleau inc. for the realization of the Lucy-Faris library project for a total amount of $42,192,671.13 including taxes;

CONSIDERING THAT pursuant to resolution number CE-2024-202 of April 10, 2024, the City of Gatineau ratified delegation of power number 195988 and change notices numbers 10035, 10040, 10051, 10076, and 10102 for a total amount of $88,668.71 including taxes, and authorized an additional amount of $531,284.80 including taxes for change notice number 10111, for a total of $619,953.51 including taxes, bringing the contract cost to an amount of $42,812,624.24 including taxes;

CONSIDERING THAT additional costs covered by change orders for an amount of $190,497.41 including taxes have been authorized pursuant to change notices numbers 10125, 10172, 10180, 10181, 10182, and 10208;

CONSIDERING THAT the contractor has filed a new request in the amount of $205,490.93 including taxes, which brings the cumulative total of supplements to an amount of $395,988.34 including taxes;

CONSIDERING THAT the firms Les Services EXP inc. and In Situ / DMA, mandated by the City of Gatineau for the production of plans and specifications and for the supervision of the work, have analyzed the additional cost requests filed by the firm Pomerleau inc. and recommend their payment;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power of the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the cumulative amount of additional fees exceeds the 10% limit provided for in the bylaw or is greater than $250,000;

CONSIDERING THAT after analysis, the Service des infrastructures et des projets recommends the approval of these additional costs:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• ratify change notices numbers 10125, 10172, 10180, 10181, 10182, and 10208 for a total amount of $190,497.41 including taxes;

• authorize the additional amount of $205,490.93 including taxes to the contract of Pomerleau inc., thus bringing the tender cost adjustment to the amount of $395,988.32 including taxes, with no budgetary impact. The total cost of this adjusted contract represents an amount of $43,208,612.98 including taxes. A treasurer's certificate was issued on September 16, 2024.

CONSIDERING THAT the City has adopted an Urban Forestry Plan aimed at maintaining and promoting the development of a healthy, rich, diverse, and dense urban forest, allowing for the fight against and adaptation to climate change;

CONSIDERING THAT the Urban Forestry Plan includes, among other objectives, improving the city's canopy index to aim for a minimum of 30% in each community by increasing tree planting and mobilizing the community to improve the urban forest and increase the canopy index;

CONSIDERING THAT the organization proposes the realization of a tree planting project on municipal land:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to council:

• to authorize the funding of the title project up to $17,900;

• to authorize the director of the Service de la transition écologique to sign the memorandum of understanding defining the partnership between the City of Gatineau and the Conseil régional de l’environnement et du développement durable de l’Outaouais (CREDDO);

• to authorize the director of the Service de la transition écologique to sign any other document necessary within the framework of this agreement.

The treasurer is authorized to make the accounting entries required to follow up on this. A treasurer's certificate was issued on September 16, 2024. This recommendation of the executive committee comes into force on the day of its approval by resolution of the municipal council.

CONSIDERING THAT the Bureau des événements has completed the first series of analyses of support requests for the 2025 calendar for events ranging from January to April inclusive, within the framework of the Major Events Support Program and the Event Support Program – Eligible budgets of less than $50,000;

CONSIDERING THAT two other draft resolutions will be presented to this council in January and May for the support of other 2025 events ranging from May to December;

CONSIDERING THAT the Bureau des événements recommends that the council adopt financial contributions of $494,640 in cash, $60,300 in cost-based services, and $66,400 in service value to organizations, in accordance with the budgets allocated to the two support programs concerned:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to council:

• to approve the financial contributions and services detailed in Appendix A within the framework of the Major Events Support Program (PSGÉ) for the period from January 1 to April 30, 2025, conditionally upon the adoption of the budget;

• to approve the financial contributions and services detailed in Appendix B within the framework of the Event Support Program – Eligible budgets of less than $50,000 (PSÉ) for the period from January 1 to April 30, 2025, conditionally upon the adoption of the budget;

• to approve the change of dates and site for the Symposium Gatineau en couleurs 2024 as well as the adjustment of services presented in Appendix C;

• to authorize the treasurer to:

• pay the expenses for cost-based services incurred within the framework of the organization of events and which are provided for by the City in the service support registered in the memoranda of understanding;
• make payments to the organizations identified in Appendices A and B prepared by the Service des arts, de la culture et des lettres;
• pay an additional maximum sum of $5,000 per organization to those committing to a strategic plan process or a traffic and origin study according to budgetary availability.

In the event of exceptional circumstances determined by the City, the contribution in services could be higher than the forecasts, while respecting the limits established in the support programs. The Bureau des événements may, in these circumstances, reimburse invoices to the targeted organizations, upon presentation of supporting documents, or pay suppliers, if applicable.

• to authorize the Service de police – Parking Section, adult school crossing guard, and animal control to:

• provide free or billable parking spaces in certain municipal parking lots;
• move permit holders to time-limited parking lots or to parking meters (paid spaces);
• take all arrangements required for the smooth running of the activities concerned;

• to authorize the management of the Service des arts, de la culture et des lettres or its representatives to sign the memoranda of understanding as well as any other modification or amendment to the memoranda of understanding with organizations receiving less than $250,000 in subsidies.

A treasurer's certificate was issued on September 16, 2024. This recommendation of the executive committee comes into force on the day of its approval by resolution of the municipal council.

Mayor Maude Marquis-Bissonnette declares her potential conflict of interest on this item and declares that she will not participate in the deliberations, will refrain from voting, or attempting to influence the vote on this item.

CONSIDERING the conclusions of the investigation conducted by the representatives of the City of Gatineau;

CONSIDERING THAT the faults committed by employee number 113654 have irreparably broken the bond of trust between the latter and the City;

CONSIDERING the set of facts as well as the current state of jurisprudence in this matter;

CONSIDERING THAT the representatives of the Service des ressources humaines and the department concerned authorize the conclusions following the investigation:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the dismissal of employee number 113654.

CONSIDERING THAT employee number 118829 was hired on March 18, 2024;

CONSIDERING THAT since their hiring, employee number 118829 has presented shortcomings in the execution of their tasks and does not meet all the requirements of their position;

CONSIDERING the efforts deployed by the department concerned to offer additional integration programs and daily feedback to employee number 118829 since their hiring;

CONSIDERING the set of facts as well as the current state of jurisprudence in this matter;

CONSIDERING THAT the representatives of the Service des ressources humaines and the department concerned authorize this recommendation:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the administrative termination of employment of employee number 118829.