2025.05.21 – Regular meeting of the Ville de Gatineau Executive Committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, May 21, 2025 at 9:32 a.m.

CONSIDERING THAT the development of ephemeral spaces is one of the actions resulting from the downtown core recovery plan;

CONSIDERING THAT Rue Eddy was targeted for pedestrianization and temporary development projects in 2025 due to its potential for revitalization and community mobilization, in continuation of interventions from previous years;

CONSIDERING THAT the placottoirs (parklets) installed in spaces 450 and 467 will allow for the creation of urban cohabitation spaces:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the temporary modification of parking regulations to reserve parking spaces 450 and 467, from June 1 to October 31, 2025, in order to install placottoirs.

CONSIDERING THAT the Responsible Procurement Service launched a first public call for tenders on October 22, 2024, for professional services for bathymetric and river structure surveys, and no bids were received;

CONSIDERING THAT the Responsible Procurement Service launched a second public call for tenders on February 6, 2025, for professional services for bathymetric and river structure surveys;

CONSIDERING THAT the prices submitted by the only bid that qualified after evaluation by a selection committee significantly exceed the budgetary availability;

CONSIDERING THAT Article 60 of Règlement numéro 14-2001 concerning the internal management of the council, commissions, and the plenary committee, as well as the division of functions between the council and the executive committee, as amended, grants the executive committee the power to award any contract subject to the tender procedure;

CONSIDERING THAT it is therefore appropriate for the City's position to be expressed by this committee, the competent and decision-making authority regarding calls for tenders and the awarding of contracts that may result therefrom:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee reject the only bid that qualified after evaluation by a selection committee within the framework of call for tenders 2024 SP 247A and authorize the Responsible Procurement Service to launch a new call for tenders at a time deemed appropriate.

CONSIDERING THAT this committee, by its resolution number CE-2023-187 of March 15, 2023, awarded a professional services mandate to the firm Hatch Ltée in the amount of $414,588.35 including taxes, for the realization of the constructability analysis for the refurbishment project of the drinking water production plant of the Gatineau sector (UPEP Gatineau) – Lot 1;

CONSIDERING THAT adjustments by delegation of power (DP 194281) totaling $20,477.05 including taxes, were authorized to the firm Hatch Ltée for the preparation of a geotechnical reference parameters report (GBR);

CONSIDERING THAT by virtue of Règlement numéro 816-2017 concerning the delegation of power of the executive committee to certain officials including the power to authorize expenses and to enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the regulation:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• endorse the delegation of power number 194281 for a total amount of $20,477.05 including taxes;

• authorize the adjustment of additional professional fees incurred in the amount of $47,795.11 including taxes, to the firm Hatch Ltée, without budgetary impact, within the framework of lot 1 of the refurbishment works of the drinking water production plant of the Gatineau sector, thus bringing the cumulative adjustments to be approved to an amount of $68,242.16 including taxes.

The total revised cost of the mandate, following these adjustments, represents an amount of $482,830.51 including taxes. A treasurer's certificate was issued on May 20, 2025.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• award a contract to the firm QDI, 635, boulevard de la Gappe, Gatineau, Québec, J8T 8G1, for consulting engineering services specialized in civil engineering for advisory services, concept development, coordination services, preparatory studies, preparation of plans, specifications and tender documents, as well as services during construction for the Chemin Vanier refurbishment project, between Chemin Pink and Rue de Vernon, for a total amount of $324,553.15 including taxes, in compliance with the tender documents and its bid submitted on March 26, 2025, as being the bid having obtained the best score after evaluation by a selection committee, all in accordance with the authorized evaluation grid;

• authorize the firm QDI to submit any authorization request as well as all documents required relating to these works to the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs, and to present any commitment in connection with the authorization requests required for the "Prolongement des services municipaux du chemin Vanier" project;

• authorize the firm QDI to submit any authorization request as well as all documents required relating to these works to the competent authorities in the matter, if the situation is made necessary, and to present any commitment in connection with the authorization requests required for the "Prolongement des services municipaux du chemin Vanier" project;

• confirm the City's commitment to submit to the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs and to the concerned authorities, no later than 60 days after the end of the works or according to the prescribed deadlines, an attestation signed by an engineer or an authorized professional, as the case may be, regarding the compliance of the works with the granted authorizations. A treasurer's certificate was issued on May 20, 2025.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Pavage GIP (GIP Paving), 636, chemin Klock, Gatineau, Québec, J9J 3G9, for the development of a cycling link on Rue Ernest-Gaboury, between Boulevard La Vérendrye Ouest and Rue de la Côte-des-Neiges, on the basis of the unit and lump-sum prices entered in the bid form for a total amount of $893,636.42 including taxes, all in compliance with the tender documents and its bid submitted on April 28, 2025, as being the lowest bid received and compliant. A treasurer's certificate was issued on May 20, 2025.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• award contracts to the following firms for housekeeping services, for a period of three years, all in compliance with the tender documents and their bids, as being the lowest bids received and compliant, namely:

• HD Maintenance, 424-830, boulevard Ford, Châteauguay, Québec, J6J 4Z2, for the buildings indicated in table A for an approximate total amount of $2,537,866.68 including taxes;
• Ressources immédiates inc., 8150, boulevard Henri Bourassa, bureau 202, Québec, Québec, G1G 4C9, for the buildings indicated in table B for an approximate total amount of $495,139.84 including taxes;
• Placement UP inc., 207, rue Cousins, Saint-Jean-sur-Richelieu, Québec, J3B 5T6, for the buildings indicated in table C for an approximate total amount of $45,754.30 including taxes;

• reject the bids of the firm Placement UP inc. for items 63, 67, 71, 72, 73, 74, and 75 of the Bid Form because the prices submitted are abnormally low.

The contracts will be for a duration of three years taking effect on May 25, 2025, with the possibility of renewing them for two additional periods of one year each. After the first year of the contracts, the unit prices will be revised, all based on the consumer price index of Statistics Canada. The funds for this purpose will be taken from the budgetary items of the concerned buildings, up to the limit of budgetary availability. The treasurer is authorized to provide the funds in the budget for the years 2026 to 2028 in order to follow up on this. A treasurer's certificate was issued on May 20, 2025.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm 9147-9279 Québec inc. (Epursol), 47, rue Albert-Ferland, Chénéville, Québec, J0V 1E0, for the catch basin cleaning service including the disposal of residues for a duration of two seasons, for an approximate total amount of $672,028.88 including taxes, all in compliance with the tender documents and its bid submitted on March 31, 2025, as being the lowest compliant bid received. The contract will take effect from May 1, 2025, and will end on December 1, 2026, and may be renewed for four additional seasons of one season, which would bring the total value of the contract to $2,016,086.63 including taxes. In the event that the contract is renewed, the unit prices will be indexed annually according to the consumer price index. The treasurer is authorized to make transfers if necessary to follow up on the awarding of the contract and is also authorized to provide the sums in the 2025 to 2030 budgets to follow up on this. The funds for this purpose will be taken from the following budgetary item:

A treasurer's certificate was issued on May 20, 2025.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Eurovia Québec Construction inc., 960, chemin Edelweiss, Gatineau, Québec, J0X 3G0, for the 2025 resurfacing program, for an approximate total amount of $2,297,930.85 including taxes, all in compliance with the tender documents and its bid submitted on February 18, 2025, as being the lowest bid received and compliant. The funds for this purpose will be taken from the following budgetary items:

A treasurer's certificate was issued on May 20, 2025.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Eurovia Québec Construction inc., 960, chemin Edelweiss, Gatineau, Québec, J0X 3G0, for the 2025 resurfacing program, for an approximate total amount of $1,465,792.36 including taxes, all in compliance with the tender documents and its bid submitted on February 18, 2025, as being the lowest compliant bid received. The funds for this purpose will be taken from the following budgetary items:

A treasurer's certificate was issued on May 20, 2025.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award contracts for sections 1 and 2 to the firm Eurovia Québec Construction inc., 960, chemin Edelweiss, Wakefield, Québec, J0X 3G0, for the 2025 patching program for an approximate total amount of $523,891.64 including taxes, for section 1 and $264,184.96 including taxes, for section 2, all in compliance with the tender documents and its bid submitted on January 14, 2025, as being the lowest bid received and compliant for each section. The funds for this purpose will be taken from the following budgetary item:

A treasurer's certificate was issued on May 20, 2025.

CONSIDERING THAT the organization Centre Inter-Section has requested to be exempted from property taxes for the building located at 78, Chemin Eardley, with the exception of 12 housing units;

CONSIDERING THAT by virtue of the Loi sur la fiscalité municipale (Act respecting municipal taxation), this organization can be exempted from property taxes if it is recognized by the Commission municipale du Québec, after consultation with the City:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee agree to defer to the decision of the Commission municipale du Québec to the effect of exempting from property taxes the organization Centre Inter-Section for the building located at 78, Chemin Eardley, with the exception of 12 housing units. In addition, this committee wishes to inform the Commission that should a hearing be held to allow for a decision in the file, the City will not be present.

CONSIDERING THAT the organization Centre Inter-Section has requested to be exempted from property taxes for the building located at 74, Chemin Eardley, with the exception of 20 housing units;

CONSIDERING THAT by virtue of the Loi sur la fiscalité municipale, this organization can be exempted from property taxes if it is recognized by the Commission municipale du Québec, after consultation with the City:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee agree to defer to the decision of the Commission municipale du Québec to the effect of exempting from property taxes the organization Centre Inter-Section for the building located at 74, Chemin Eardley, with the exception of 20 housing units. In addition, this committee wishes to inform the Commission that should a hearing be held to allow for a decision in the file, the City will not be present.

CONSIDERING THAT this committee, by its resolution number CE-2023-834 of September 20, 2023, awarded a contract for the rental and purchase of multifunction printers, a contract concluded with the Centre d’acquisitions gouvernementales (CAG);

CONSIDERING THAT this committee, by its resolution number CE-2024-115 of February 21, 2024, authorized an additional amount for the rental and purchase of multifunction printers, for the City Clerk's Office;

CONSIDERING THAT articles 29.9.1 and 29.9.2 of the Loi sur les cités et villes:

• allow a municipal organization to conclude with the Centre d’acquisitions gouvernementales an agreement aimed at purchasing, renting, and maintaining multifunction printers;

• specify that the rules for awarding contracts by a municipality apply to contracts granted under this article and that the Centre d’acquisitions gouvernementales undertakes to respect these rules;

• specify that the present contractual process is subject to the Contract Management Policy of the Centre d’acquisitions gouvernementales for its grouping agreements adopted by the board of directors of the Centre d’acquisitions gouvernementales:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize an additional amount of $171,210.42 including taxes, for the addition of various printing costs in black and color for the color printer at the same rates and conditions as the initial call for tenders 2023 SP 076-1. This brings this contract to the amount of $598,648.38 taxes included. The total cost of the 2023 SP 076 and 2023 SP 076-1 contracts represents a cumulative amount of $1,647,515.89 including taxes. The treasurer is authorized to make transfers if necessary to follow up on the awarding of the contract and is also authorized to provide in the 2026 to 2029 budgets the amounts necessary to follow up on this.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Les Systèmes NWD (Montréal) inc., 4209, autoroute des Laurentides, Laval, Québec, H7L 5W5, for the implementation of a Network Operations Center (NOC), for an approximate total amount of $190,110.93 including taxes, all in compliance with the tender documents and its bid submitted on January 23, 2025, as being the lowest bid received and compliant having satisfied the test bench. The contract will be valid for three years, from the date of award, with the possibility of renewing it for three additional periods of one year. If the City avails itself of the renewal options, the unit prices provided for the annual recurring operating costs (licenses and support) will be revised annually, all based on the consumer price index of Statistics Canada. The funds for this purpose will be taken from the following budgetary item, up to the limit of available funds:

The treasurer is authorized to provide the necessary sums in the budget for the years 2026 to 2028 in order to follow up on this. A treasurer's certificate was issued on May 20, 2025.

CONSIDERING THAT the Ville de Gatineau aims to improve safety around primary schools and to promote active modes of home-to-school travel;

CONSIDERING THAT the school-street pilot project was held in front of the Lac-des-Fées and Saint-Rédempteur schools in 2024 and was quite successful;

CONSIDERING THAT the Lac-des-Fées school and the Saint-Rédempteur school are in favor of the continuity of a school-street project at the Lac-des-Fées and Saint-Rédempteur schools in 2025;

CONSIDERING THAT the school boards of the Lac-des-Fées and Saint-Rédempteur schools support the realization of a school-street pilot project for the Lac-des-Fées and Saint-Rédempteur schools for the year 2025;

CONSIDERING THAT closure plans for Rue Saint-Florent, Rue Bisson, and Rue de Salaberry have been submitted and approved by the Mobility Department;

CONSIDERING THAT police presence will be ensured during the closure hours of Rue Saint-Florent, Rue Bisson, and Rue de Salaberry:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee approve the school-street pilot project, namely the temporary closure of:

• Rue Saint-Florent, north of Rue Saint-Étienne, from May 26 to 30, 2025, between 6:50 a.m. – 8:00 a.m. and between 2:45 p.m. – 3:30 p.m. for the Saint-Rédempteur school;

• Rue Bisson, between Rue Camille-Guay and Rue Marguerite-Bourgeoys, from May 26 to 30, 2025, between 7:45 a.m. – 8:45 a.m. and between 3:15 p.m. – 4:15 p.m. for the Lac-des-Fées school;

• Rue de Salaberry, between Rue Camille-Guay and Rue Marguerite-Bourgeoys, from May 26 to 30, 2025, between 7:45 a.m. – 8:45 a.m. and between 3:15 p.m. – 4:15 p.m. for the Lac-des-Fées school;

• Rue Bisson and Rue de Salaberry, between Rue Camille-Guay and Rue Marguerite-Bourgeoys, on June 4, 11, and 18, 2025, between 7:45 a.m. – 8:45 a.m. and between 3:15 p.m. – 4:15 p.m. for the Lac-des-Fées school. A treasurer's certificate was issued on May 21, 2025.

CONSIDERING THAT by virtue of Règlement numéro 816-2017 concerning the delegation of power of the executive committee to certain officials including the power to authorize expenses and to enter into contracts on behalf of the Ville de Gatineau, salary expenses associated with an additional workload of more than $250,000 must be submitted to the executive committee;

CONSIDERING THAT the expense of $289,352.99 granted for the creation of this additional workload means that the total amount is greater than the sum of $250,000;

CONSIDERING THAT the Human Resources Department was authorized to create a temporary additional workload position as a forestry technician for the Public Works Department for a duration of 36 months:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee accept the creation of an additional workload position as a forestry technician for the Public Works Department for a duration of 36 months. The funds for this purpose will be taken from the budgetary item of the concerned department. A treasurer's certificate was issued on May 20, 2025.