2024.04.03 – Regular meeting of the Executive Committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, April 3, 2024, at 9:32 a.m.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award contracts to the firm 9347-9954 Québec inc. (CT Métal), 1484, boulevard Monseigneur-Langlois, CP11012, Salaberry-de-Valleyfield, Québec, J6S 6T8, for an approximate amount of $1,372,759.83 including taxes, all in compliance with the tender documents and its bid submitted on January 25, 2024, as being the lowest bid received and compliant. The contract could be renewed for three additional one-year periods, bringing the cumulative total of the contract to approximately $4,118,279.50 including taxes. After the first year of the contract, the unit prices will be revised annually, all based on the Consumer Price Index of Statistique Canada. Furthermore, the treasurer is authorized to provide the necessary sums in the budgets for the years 2024 to 2030 in order to follow up on this. The funds for this purpose will be taken from the following budget items:
| Budget Item | Description | Amount (taxes included) |
|---|---|---|
| 18100 | Inventory post – Aylmer | $274,551.97 |
| 18101 | Inventory post – Hull | $411,827.95 |
| 18102 | Inventory post – Gatineau | $411,827.95 |
| 18103 | Inventory post – Buckingham | $274,551.97 |
A treasurer's certificate was issued on April 2, 2024.
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CONSIDERING THAT this committee, by its resolution number CE-2021-862 of September 29, 2021, awarded to the consulting engineering firm CITEK, s.e.n.c., a mandate for the design, preparation of plans and specifications, and site supervision for the municipal services rehabilitation project, Saint-Jean-Bosco sector, phase 8, for an approximate total amount of $312,231.28 including taxes;
CONSIDERING THAT the firm CITEK, s.e.n.c., has submitted to the City an additional request for professional fees in the amount of $62,603.37 including taxes, for additional office and site supervision;
CONSIDERING THAT under Règlement 816-4-2023 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the cumulative amount of additional fees exceeds the 10% limit provided for in the bylaw or is greater than $250,000:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the cost adjustment for additional professional fees incurred in the amount of $62,603.37 including taxes, to the firm CITEK, s.e.n.c., without budgetary impact, as part of the municipal services rehabilitation project, Saint-Jean-Bosco sector, phase 8. The total cost of this adjusted contract represents a cumulative amount of $374,834.65 including taxes. A treasurer's certificate was issued on April 2, 2024.
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CONSIDERING THAT this committee, by its resolution number CE-2022-505 of June 15, 2022, awarded to the consulting engineering firm CIMA+, s.e.n.c., a mandate for the design, preparation of plans and specifications, and site supervision for the watermain looping project for Asselin, Lafrenière, and Miron streets, for an approximate total amount of $214,773.32 including taxes;
CONSIDERING THAT the firm CIMA+, s.e.n.c. has submitted to the City a request for professional fees in the amount of $57,289.74 including taxes, for additional office and site supervision costs for the years 2023 and 2024;
CONSIDERING THAT under Règlement 816-4-2023 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw;
CONSIDERING THAT after verification, the Infrastructure and Projects Department recommends this cost adjustment for the additional professional fees incurred:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the cost adjustment for additional professional fees incurred in the amount of $57,289.74 including taxes, to the firm CIMA+, s.e.n.c., without budgetary impact, as part of the contract for consulting services, concept development, coordination services, preparation of plans, specifications and tender documents, as well as services during construction for the projects "21-3071 - Bouclage d’aqueduc monté Paiement/rue Asselin", "21-3086 - Bouclage d’aqueduc rue Lafrenière" and "21-3095 - Bouclage d’aqueduc ruelle Miron". The total revised cost of the mandate, following this adjustment, represents an amount of $272,063.06 including taxes. A treasurer's certificate was issued on April 2, 2024.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award contracts to the following firms for professional laboratory services concerning 2024 material quality control, namely:
Lot 1 – Buckingham, Gatineau, and Masson-Angers sectors: To the firm Groupe ABS inc., 531, boulevard Maloney Est, Gatineau, Québec, J8P 1E8, for an approximate total amount of $590,270.15 including taxes, all in compliance with the tender documents and its bid submitted on February 21, 2024, as being the bid that obtained the best final score after evaluation by a selection committee, all in accordance with the authorized evaluation grid;
Lot 2 – Aylmer and Hull sectors: To the firm AtkinsRéalis Canada inc., 420, boulevard Maloney Est, bureau 6, Gatineau, Québec, J8P 1E7, for an approximate total amount of $579,498.72 including taxes, all in compliance with the tender documents and its bid submitted on February 21, 2024, as being the bid that obtained the second-best final score after evaluation by a selection committee, all in accordance with the authorized evaluation grid. A treasurer's certificate was issued on April 2, 2024.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:
• award a contract to the firm WSP Canada inc., 480, boulevard de la Cité, bureau 200, Gatineau, Québec, J8T 8R3, for professional services offering consulting engineering services specialized in civil engineering for consulting services, coordination services, preparatory studies, preparation of plans, specifications and tender documents, as well as services during construction for the project "Services municipaux et réaménagement du boulevard Montclair et de la rue Berri", for a total amount of $1,259,939.46 including taxes, in compliance with the tender documents and its bid submitted on February 27, 2024, as being the bid that obtained the best score after evaluation by a selection committee, all in accordance with the authorized evaluation grid;
• authorize the firm WSP Canada inc. to submit any authorization request as well as all documents required relating to this work to the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs, and to present any commitment in connection with the authorization requests required for the project "Services municipaux et réaménagement du boulevard Montclair et de la rue Berri";
• authorize the firm WSP Canada inc. to submit any authorization request as well as all documents required relating to this work to the competent authorities in the matter, if the situation is made necessary, and to present any commitment in connection with the authorization requests required for the project "Services municipaux et réaménagement du boulevard Montclair et de la rue Berri";
• confirm its commitment to submit to the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs and to the concerned authorities, no later than 60 days after the end of the work or according to the prescribed deadlines, an attestation signed by an engineer or an authorized professional, as the case may be, regarding the compliance of the work with the authorizations granted. A treasurer's certificate was issued on April 2, 2024.
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CONSIDERING THAT this committee, by its resolution number CE-2020-666 of October 28, 2020, awarded a contract to the firm Carrière & Poirier Equipment Ltd, 5024, County Road 17, Alfred, Ontario, K0B 1A0, for the east and west sector for the rental of mowers, cutters, and tractors – without operator for a three-year contract for an approximate total amount of $646,889.59 including taxes, all in compliance with the tender documents and its bid submitted on September 14, 2020, as being the only bid received and compliant for each section;
CONSIDERING THAT this committee, by its resolution number CE-2022-225 of March 24, 2022, authorized an additional amount of $145,091.07 including taxes, for repairs following the 2021 summer season and the addition of quantities for the 2022 summer season, to the firm Carrière & Poirier Equipment Ltd, on the basis of unit prices entered in the bid form with indexations, all in compliance with tender documents 2020 SP 241, thus bringing the value of the contract to $791,980.66 including taxes;
CONSIDERING THAT this committee, by its resolution number CE-2023-376 of March 23, 2023, authorized an additional amount of $73,331.37 including taxes, for repairs following the 2021 summer season for the 2023 summer season, to the firm Carrière & Poirier Equipment Ltd, on the basis of unit prices entered in the bid form with indexations, all in compliance with tender documents 2020 SP 241, thus bringing the value of the contract to $865,312.03 including taxes;
CONSIDERING THAT the contract provides in article 13.2.1 of the specifications book of this call for tenders, "Should the equipment need repairs, the City will decide to perform the repairs internally or award them to the lessor who must previously provide a written quote for the repairs to be performed.":
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize an additional amount of $89,479.31 including taxes, to the firm Carrière et Poirier Équipement Ltd, 5024, County Road 17, Alfred, Ontario, K0B 1A0, for maintenance and repair quotes for the 2023 summer season, all in compliance with tender documents 2020 SP 241, thus bringing the total cumulative value of the contract to $954,791.34 including taxes. The funds for this purpose will be taken from the following budget items:
| Description | Account | Service | CDR | Sub-project | Amount (taxes included) |
|---|---|---|---|---|---|
| STP PEVA - Lawn mowing and tall grass cutting | 63135 | 0061 | 0096 | 10342.01 | $85,667.70 |
| STP PEVA - Sports fields | 63135 | 0061 | 0096 | 10341.01 | $3,811.61 |
A treasurer's certificate was issued on April 2, 2024.
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CONSIDERING THAT this committee, by its resolution number CE-2023-174 of March 1, 2023, awarded a contract to the firm La Compagnie de Location d’Autos Enterprise Canada for a total amount of $95,535.08 including taxes;
CONSIDERING THAT additional rentals are necessary as part of daily operations by various departments;
CONSIDERING THAT under Règlement 816-4-2023 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the City of Gatineau, an authorization by municipal authorities is required when the total of additional work exceeds the lesser of 10% of the awarded contract or $250,000:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize an additional amount of $100,000 including taxes, as part of the light vehicle rental contract for sections C and L, thus bringing the total value of the contract to an approximate amount of $195,535.08 including taxes. A treasurer's certificate was issued on April 2, 2024.
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CONSIDERING THAT the organization Appartements Aylmer Arms inc. has requested to be exempt from property taxes for the building located at 166, rue Principale;
CONSIDERING THAT under the Loi sur la fiscalité municipale, this organization can be exempt from property taxes if it is recognized by the Commission municipale du Québec, after consultation with the City:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee agree to defer to the decision of the Commission municipale du Québec to the effect of exempting from property taxes the organization Appartements Aylmer Arms inc. for the building located at 166, rue Principale. Furthermore, this committee wishes to inform the Commission municipale du Québec that in the event of a hearing to allow for a decision in the file, the City will not be present.
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CONSIDERING THAT under Règlement 816-4-2023 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the City of Gatineau, salary expenses associated with an increased workload of more than $100,000 must be submitted to the executive committee;
CONSIDERING THAT the expense of $249,778.07 granted for the extension of this increased workload means that the total amount is greater than the sum of $100,000;
CONSIDERING THAT the Human Resources Department has been authorized to extend a temporary increased workload as Ecological Project Coordinator for the Ecological Transition Service for a period of 24 months:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee accept the extension of the temporary assignment of Ms. Sandra Gagné to an increased workload as Ecological Project Coordinator for the Ecological Transition Service for a period of 24 months. The funds for this purpose will be taken from the budget item of the concerned department. A treasurer's certificate was issued on April 2, 2024.
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CONSIDERING THAT a copy of the minutes of the regular meeting of the Executive Committee of the City of Gatineau held on March 20, 2024, as well as the special meeting held on March 19, 2024, has been submitted to the Executive Committee: PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee adopt the minutes as submitted.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee decree a modification to the parking signage at the Centre Slush Puppie, file RS-24-003, as illustrated in plan number CRO-24-021 of February 19, 2024, all in order to:
Add a no-parking zone:
| Location | In effect |
|---|---|
| Outdoor parking along the east side of the Centre Slush Puppie parking garage | Prohibited from December to March |
This resolution cancels or replaces any previous signage governing parking in the parking zone mentioned herein. The Public Works Department is authorized to proceed with the modification of the required regulatory signage, all according to the directives of the Mobility Department, in accordance with plan number CRO-24-021 which is an integral part of this document.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee decree a modification to the parking signage on rue Saint-Henri, file RS-24-006, as illustrated in plan number CRO-24-009 of January 19, 2024, all in order to:
Implement a no-parking zone:
| Street | Side | Location | In effect |
|---|---|---|---|
| Saint-Henri | East | From rue Adélard-Beauchamp, for a distance of 124 m towards the north | At all times |
This resolution cancels or replaces any previous signage governing parking in the parking zone mentioned herein. The Public Works Department is authorized to proceed with the installation of the required regulatory signage, all according to the directives of the Mobility Department, in accordance with plan number CRO-24-009 which is an integral part of this document.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee decree a modification to the parking signage on rue Wilfrid-Latour, file RS-24-010, as illustrated in plan number CRO-24-010 of January 19, 2024, all in order to:
Implement a no-parking zone:
| Street | Side | Location | In effect |
|---|---|---|---|
| Wilfrid-Latour | West | From a point located 29 m north of rue Isabelle, for a distance of 5 m towards the north | December to March |
This resolution cancels or replaces any previous signage governing parking in the parking zone mentioned herein. The Public Works Department is authorized to proceed with the installation of the required regulatory signage, all according to the directives of the Mobility Department, in accordance with plan number CRO-24-010 which is an integral part of this document.
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PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee decree modifications to the parking signage on rue de l’Hôtel-de-Ville, file RS-24-011, as illustrated in plan number CRO-24-011 of January 19, 2024, all in order to:
Implement a limited parking zone:
| Street | Side | Location | In effect |
|---|---|---|---|
| Hôtel-de-Ville | South | From a point 11 m east of rue Laval, for a distance of 18.3 m towards the east | 15-minute parking limit between 7 a.m. and 9 a.m. and 3 p.m. and 5 p.m., Monday to Friday |
| Hôtel-de-Ville | South | From a point 11 m east of rue Laval, for a distance of 18.3 m towards the east | 30-minute delivery zone between 9 a.m. and 3 p.m., Monday to Friday |
This resolution cancels or replaces any previous signage governing parking in the parking zones mentioned herein. The Public Works Department is authorized to proceed with the installation of the required regulatory signage, all according to the directives of the Mobility Department, in accordance with plan number CRO-24-011 which is an integral part of this document.
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CONSIDERING THAT the Association des résidents du quartier du Carrefour-de-l’Hôpital, a non-profit organization, has made a request for financial support for the 2024 Gatinois Spring Festival.
CONSIDERING THAT Councillor Olive Kamanyana, Carrefour-de-l'Hôpital electoral district, wishes to subsidize this project from her discretionary budget;
CONSIDERING THAT the financial support granted by the elected official is $10,000 and that according to Règlement 816-4-2023, this grant must be approved by the executive committee:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the treasurer to issue a check for $10,000 to the order of the Association des résidents du quartier du Carrefour-de-l’Hôpital, 39, rue des Outaouais, Gatineau, Québec, J8T 6L2, as financial support for the 2024 Gatinois Spring Festival. A treasurer's certificate was issued on April 2, 2024.
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CONSIDERING THAT the Regroupement des gens d’affaires de la Basse-Lièvre (RGABL) has made a funding request to conduct a study concerning the potential uses of the Parc du Vieux-Marché plaza (in front of the Branchaud and Tigre Géant businesses).
CONSIDERING THAT Councillor Edmond Leclerc, Buckingham electoral district, wishes to subsidize this project from his discretionary budget;
CONSIDERING THAT the financial support granted by the elected official is $6,000 and that according to Règlement 816-4-2023, this grant must be approved by the executive committee:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the treasurer to issue a check for $6,000 to the order of the Regroupement des gens d’affaires de la Basse-Lièvre (RGABL), 204-104, rue Maclaren E, Gatineau, Québec, J8L 1K1, as financial support to conduct a study concerning the potential uses of the Parc du Vieux-Marché plaza (in front of the Branchaud and Tigre Géant businesses). A treasurer's certificate was issued on April 2, 2024.
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CONSIDERING THAT the Association des professionnels, industriels et commerçants d’Aylmer is organizing the event "Le Vieux-Aylmer se sucre le bec" on April 6 and 7, 2024, to animate and revitalize the rue Principale sector;
CONSIDERING THAT the Association des professionnels, industriels et commerçants d’Aylmer has requested authorization from the City of Gatineau to temporarily close sections of Park and Broad streets, between rue Principale and rue du Patrimoine, from April 5 to 8, 2024, inclusively, to allow for the setup and dismantling of the site and the holding of the event;
CONSIDERING THAT the requested closures will allow the two private residences to access their parking at all times and that a traffic lane will be kept free on each of the two closed streets to allow access for emergency vehicles;
CONSIDERING THAT the necessary signage will be installed by the organization:
PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the Association des professionnels, industriels et commerçants d’Aylmer, organizer of the event "Le Vieux-Aylmer se sucre le bec", to close a section of rue Park and a section of rue Broad, between rue Principale and rue du Patrimoine, between April 5 and 8, 2024, all according to the following conditions:
• Provide, install, and remove all required signage as identified in the approved street closure plan; • Ensure the management of residual materials during the event and clean the premises after it is held; • Assume the costs of damages caused to the property of the City of Gatineau; • Release the City of Gatineau from any liability for damages to others that may result from the holding of the event and commit to holding a civil liability insurance policy for an amount of $5,000,000 which identifies the City of Gatineau as an additional insured and to provide proof thereof to the Aylmer territorial management before the event is held; • Obtain the temporary event permit required for the holding of the event.