2025.06.04 – Ordinary meeting of the Gatineau City executive committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, June 4, 2025 at 9:30 a.m.

CONSIDERING THAT construction work to replace 16 air conditioning units on the roof of the building located at 425, boulevard Saint-Joseph was authorized by building permit number 2025-40652 issued by the Urban Planning and Sustainable Development Department;

CONSIDERING THAT the contractor performing this work, NSani Compagnie Ltée, has requested a derogation from Règlement 44-2003 regarding noise, as it intends to perform this work at night (between 9:00 p.m. and 7:00 a.m.);

CONSIDERING THAT night work is required to ensure the safety of shopping center users during the day, given that several cranes will be operating around the building during the work;

CONSIDERING THAT the work, scheduled from Monday to Friday from 9:00 p.m. to 7:00 a.m., will begin on July 1, 2025, and will span three weeks;

CONSIDERING THAT Article 7 of Règlement 44-2003 regarding noise in the territory of the City of Gatineau stipulates that work performed outside permitted hours, i.e., Monday to Saturday between 7:00 a.m. and 9:00 p.m., must be authorized by the Executive Committee if a building used for accommodation is located within 150 m of the work;

CONSIDERING THAT the work will be carried out outside the periods permitted by Règlement 44-2003;

CONSIDERING THAT as part of the project to replace ventilation units on the roof of the building located at 425, boulevard Saint-Joseph, work involving the use of a crane that must circulate around the building must be performed between 9:00 p.m. and 7:00 a.m., Monday to Friday, starting July 1, 2025, for a duration of three weeks:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the company NSani Compagnie Ltée to perform the work requiring the use of cranes between 9:00 p.m. and 7:00 a.m., Monday to Friday, starting July 1, 2025, for a duration of three weeks, as part of the project to replace ventilation units on the building located at 425, boulevard Saint-Joseph.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Envert & Fils (6535755 Canada inc.), 1662, rue Routhier, Gatineau, Québec, J8R 3Y7, for the development of a cycling link on avenue des Grands-Jardins, between rue Saint-Louis and avenue du Bic, as well as the development of a multi-purpose trail in a wooded area, between rue de la Tire and avenue des Grands-Jardins, based on the unit and lump-sum prices entered in the tender form for a total amount of $985,906.96 including taxes, all in accordance with the call for tenders documents and its tender submitted on May 7, 2025, as being the lowest received and compliant tender. A treasurer's certificate was issued on June 2, 2025.

CONSIDERING THAT this committee, by its resolution number CE-2023-541 of June 28, 2023, awarded a contract to the firm Brenntag Canada inc., for the purchase of polymer for the Gatineau sector water treatment plant, for an approximate amount of $378,101.04 for one year, including taxes, with the possibility of renewing it for three additional periods of one year each;

CONSIDERING THAT this committee, by its resolution number CE-2024-524 of July 10, 2024, authorized a first renewal of the contract for the period from June 1, 2024, to May 30, 2025;

CONSIDERING THAT this committee, by its resolution number CE-2025-53 of January 28, 2025, authorized a first additional amount of $280,159.58 including taxes, bringing the total cost of the contract following this adjustment to the amount of $1,066,000.03 including taxes;

CONSIDERING THAT Article 1.6 of the general specifications provides that the quantities are based on an estimate according to observations from previous years and projected future needs and that they are provided for information purposes only and may vary upwards or downwards according to actual needs during the contract;

CONSIDERING THAT under Règlement 816-2017 concerning the delegation of power from the Executive Committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the Ville de Gatineau, a resolution of the Executive Committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize an additional amount of $112,514.54 including taxes, to the firm Brenntag Canada inc., based on the unit price appearing on the tender form, all in accordance with the call for tenders documents 2023 SP 214. The revised total cost of the contract, following this adjustment, represents an amount of $1,178,514.57 including taxes. The funds for this purpose will be taken from the relevant budget item, up to the limit of available funds. A treasurer's certificate was issued on June 2, 2025.

CONSIDERING THAT this committee, by its resolution number CE-2023-637 of July 5, 2023, awarded a contract to the firm Derichebourg for the collection of garbage, compostable materials, and bulky items throughout the city, for an approximate amount of $66,301,413.14 including taxes, for the period from May 30, 2024, to May 26, 2029;

CONSIDERING THAT Article 58 of the specifications mentions that the contract included a pilot project for the collection of compostable materials at ICI (industries, businesses, and institutions) present on the city's territory for the period from June 3, 2024, to May 31, 2025. The end of this pilot project was to be followed by the launch of a call for tenders in 2025 to extend this service city-wide;

CONSIDERING THAT Article 58.1 of the specifications mentions that the duration of the pilot project can be modified by the City if it deems it necessary in order to complete its planning exercise for the next ICI collection service;

CONSIDERING THAT the number of ICIs participating in the pilot project is lower than the City's expectations and that the residual materials management division of the Water and Residual Materials Department believes it is more appropriate to postpone this call for tenders;

CONSIDERING THAT Article 7 of the special specifications mentions that the quantities indicated in the tender form are provided for information purposes only and may vary upwards or downwards according to the City's actual needs during the contract;

CONSIDERING THAT under Règlement 816-2017 concerning the delegation of power from the Executive Committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the Ville de Gatineau, a resolution of the Executive Committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize an additional amount of $264,553.73 including taxes, to the firm Derichebourg Canada Environment inc., based on the unit prices appearing on the tender form, all in accordance with the call for tenders documents 2023 SP 109. The revised total cost of the contract, following this adjustment, represents an amount of $66,565,966.87 including taxes. The funds for this purpose will be taken from various budget items, up to the limit of available funds. The treasurer is authorized to provide for the necessary sums in the 2026 and 2027 budgets to follow up on this. A treasurer's certificate was issued on June 2, 2025.

CONSIDERING THAT this committee, by its resolution number CE-2024-66 of February 7, 2024, awarded a contract to the firm Environnement Routier NRJ inc., for the provision of recyclable materials collection services, including the option of providing and using image capture systems for monitoring collection anomalies for all collection trucks, for a total approximate amount of $39,906,832.92 including taxes, for a period of 60 months with the possibility of extending it for two additional periods of one year each;

CONSIDERING THAT Article 16 of the special specifications mentions that the quantities indicated in the tender form are provided for information purposes only and may vary upwards or downwards according to the City's actual needs during the contract;

CONSIDERING THAT Article 31 of the special specifications mentions that the City may, at any time and with the competent authority if necessary, make modifications to the contract by means of a change order;

CONSIDERING THAT under Règlement 816-2017 concerning the delegation of power from the Executive Committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the Ville de Gatineau, a resolution of the Executive Committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize an additional amount of $400,895.70 including taxes, to the firm Environnement Routier NRJ inc., all in accordance with the call for tenders documents 2023 SP 464. The revised total cost of the contract, following this adjustment, represents an amount of $40,307,728.62 including taxes. The funds for this purpose will be taken from various budget items, up to the limit of available funds. The treasurer is authorized to provide for the necessary sums in the 2026 to 2029 budgets to follow up on this. A treasurer's certificate was issued on June 2, 2025.

CONSIDERING THAT the prices submitted by the firm Battleshield Industries Limited are valid and that two optional periods are provided for in the contract;

CONSIDERING THAT the Public Works Department wishes to avail itself of the second and final optional period provided for in the contract;

CONSIDERING THAT a calculation error over three years occurred. The amount provided for in CE-2021-294 should have been $113,514.82 including taxes, and not $105,868.98. After correction of the annual amounts and application of the annual indexations provided for in the contract, the actual total amount is $118,118.24 including taxes, for the three-year period;

CONSIDERING THAT the amount provided for in CE-2021-294 for the one-year renewal period, including indexation, should have been $41,915.86 including taxes, and not $39,277.71:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize:

• the management of the Public Works Department to avail itself of the second and final optional period provided for in the contract for an amount of $42,526.39 including taxes, to the firm Battleshield Industries Limited, for the certification of equipment for the Fire Safety Service, all in accordance with the call for tenders documents and the tender submitted on March 24, 2021, thus bringing the total value to $202,560.49 including taxes; • the treasurer to make transfers if necessary to follow up on the awarding of the contract; • the treasurer to provide for the necessary sums in the 2026 budgets to follow up on this.

The funds for this purpose will be taken from the following budget item:

A treasurer's certificate was issued on June 2, 2025.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award contracts for the supply and transport of bulk materials for an approximate amount of $750,029.24 including taxes, all in accordance with the call for tenders documents and the tenders submitted on April 30, 2025, as being the lowest received and compliant tenders.

The contracts will take effect on June 18, 2025, and will end on June 17, 2026, and may be renewed for an additional period of one year, which would bring the total value of the contracts to $1,500,058.48 including taxes. In the event that the contracts are renewed for the additional one-year period, the unit prices will be indexed according to the Consumer Price Index. The treasurer is authorized to provide for the necessary amounts in the 2026 and 2027 budgets to follow up on this. The Public Works Department is authorized to avail itself of the optional year provided for in the contract, if necessary. The funds for this purpose will be taken from the relevant budget items, up to the limit of available budget funds. A treasurer's certificate was issued on June 2, 2025.

CONSIDERING THAT the City wishes to partner with organizations to contribute to the development of a service offering in sports, recreation, outdoor activities, and community development;

CONSIDERING THAT the Ville de Gatineau has adopted a Community Development Support Framework aimed at supporting the initiatives of organizations dedicated to recreation, sports, outdoor activities, and community development, the update of which was adopted by the municipal council by its resolution number CM-2024-743;

CONSIDERING THAT the City and the Comité de vie de quartier du Vieux-Gatineau wish to continue their collaboration for the development of the communities of Vieux-Gatineau and wish to maintain the memorandum of understanding ratified on January 23, 2024 (CM-2024-48);

CONSIDERING THAT the City and the Comité de vie de quartier du Vieux-Gatineau have agreed that section 3 of the memorandum of understanding (CM-2024-48) should be reviewed to follow up on a community decision to pause the integrated urban revitalization process;

CONSIDERING THAT the organization has made a request to reallocate the sum of $65,000 allocated to the integrated urban revitalization process following an analysis of the current needs of the neighborhood which made it possible to identify priorities requiring financial support;

CONSIDERING THAT the Recreation, Sports, and Community Development Department has analyzed this request and is in favor of reallocating the sum to new objectives:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council:

• to approve the addendum to the partnership memorandum of understanding between the Ville de Gatineau and the organization Comité de vie de quartier du Vieux-Gatineau; • to authorize the mayor or in her absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk to sign the addendum to the partnership memorandum of understanding with the organization Comité de vie de quartier du Vieux-Gatineau, attached hereto, as well as any other document to give them full effect; • to authorize the director of the Recreation, Sports, and Community Development Department to renew the addendum in 2027 and 2028, following the 2026 evaluation allowing for the identification of community needs; • to authorize the treasurer to maintain the committed funds and to make the payments as identified in the agreement with the organization as well as in the addendum attached hereto, upon presentation of supporting documents prepared by the Recreation, Sports, and Community Development Department.

This recommendation of the Executive Committee comes into effect on the day of its approval by resolution of the municipal council.

CONSIDERING THAT the Grand Prix British will take place on June 14, 2025;

CONSIDERING THAT street closures and traffic control are essential elements for the safety of participants;

CONSIDERING THAT the Police Service provides traffic control for the entire duration of the event;

CONSIDERING THAT the costs related to road traffic modifications (signage plan and police surveillance) are provided for in the municipal budget, according to the terms in effect in the Event Support Program, via resolution number CM-2025-42;

CONSIDERING THAT the installation of the required temporary road signage is the responsibility of the organization according to the standards in effect:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the closure of roads and parking lots (including parking meters) according to the following schedule:

The following streets must be closed to all traffic and all parking (except authorized vehicles) temporarily according to the following dates and times:

[Table of closures omitted for brevity, see full text in source]

The following conditions must be met: • Respect the road signage standards of Quebec and the Ville de Gatineau concerning street closures; • Ensure an emergency lane at all times during the event; • Release the Ville de Gatineau from any liability for damage to others that may result from the holding of the event and provide to the Events Office of the Arts, Culture, and Letters Department, no later than two weeks before the event, the insurance forms designating the Ville de Gatineau as an additional insured, liability and indemnification, as well as general civil liability for an amount of $3,000,000.

CONSIDERING the commitment of the Gatineau Police Service (SPVG) regarding domestic violence and its desire to intensify its actions concerning interventions and prevention regarding criminality related to domestic violence;

CONSIDERING THAT the Secrétariat à la condition féminine of the Government of Quebec is launching a call for projects aimed at awareness regarding domestic violence and sexual violence;

CONSIDERING the importance of developing prevention and awareness programs aimed at improving knowledge about domestic violence, improving knowledge concerning the legal aspects of domestic violence, particularly at the criminal level, improving knowledge of the help resources available on the territory of the Ville de Gatineau, and this, with the goal of reducing the incidence of domestic violence among the citizens of Gatineau;

CONSIDERING the necessity of working in partnership with organizations specialized in prevention and intervention with victims and perpetrators of domestic violence;

CONSIDERING THAT the SPVG is determined to submit a request for financial aid in connection with this call for projects for an annual amount of $75,000, and this, for a period of two years in order to produce two awareness videos, promotional material, and promotional activities allowing professionals and students in adult education and college-level environments to develop their knowledge on the issue of domestic violence, to be able to detect victims and perpetrators of domestic violence more easily, and to be able to accompany these people toward help resources;

CONSIDERING THAT a portion of this sum will be used for the hiring of a student human resource for the 2026 and 2027 summer periods allowing for the realization of our project:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize:

• the director of the SPVG to submit and sign, for and on its behalf, the request for financial aid for the 2025-2026 call for projects of the Secrétariat à la condition féminine for awareness projects regarding domestic violence and sexual violence; • the director of the SPVG to sign, for and on its behalf, all documents subject to this request for financial aid; • the director of the SPVG to sign, for and on its behalf, the financial aid agreement relative to this call for projects.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Solutions P.C.D inc., 5929, Transcanadienne, suite 150, Montréal, Québec, H4T 1Z6, for the purchase, installation, and configuration of equipment for the backup system, based on the unit and lump-sum prices entered in the tender form for a total approximate amount including options, of $583,073.42 including taxes, all in accordance with the call for tenders documents and its tender submitted on March 25, 2025, as being the lowest received and compliant tender. The funds for this purpose will be taken from the following budget items:

A treasurer's certificate was issued on June 2, 2025.

CONSIDERING the conclusions of the investigation conducted by the representatives of the Ville de Gatineau;

CONSIDERING all the facts analyzed as well as the current state of jurisprudence in the matter;

CONSIDERING THAT the representatives of the Human Resources Department and the department concerned authorize the conclusions following the investigation:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the imposition of a 40-day unpaid suspension on employee number 116239.

CONSIDERING THAT the Collection of working conditions for management employees provides, in its article I), that relevant experience accumulated in one or more jobs outside the City could be taken into consideration when hiring a new management employee;

CONSIDERING THAT it is desired to modify the current internal practice in this regard for the purposes of attracting and retaining experienced personnel;

CONSIDERING THAT under Règlement 816-2017 concerning the delegation of power from the Executive Committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the Ville de Gatineau, the change in practice causes a cost exceeding $250,000 and must therefore be submitted to the Executive Committee:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize:

• the additional expenditure estimated for the year 2025 of $500,000 generated by the change in practice relative to the determination of the annual vacation quantum granted upon the hiring of a new management employee, and this, retroactively for the purposes of the credit paid on May 1, 2025, for management employees employed by the City of Gatineau on the date of adoption of this resolution, this from the vacant payroll of the year 2025; • the treasurer to provide in the 2026 budget an addition of $750,000 to cover this potential annual liability; • the treasurer to make the appropriate accounting entries.

A treasurer's certificate was issued on June 2, 2025.