2026.03.11 – Regular meeting of the City of Gatineau executive committee held by videoconference, in – Gatineau, Wednesday, March 11 at 9:39 a.m., at which the mayor is present

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee awards separate contracts to the firm DWB Consultants, 205-160, boulevard de l’Hôpital, Gatineau, Québec, J8T 8J1, for professional consulting engineering services for the "Road reconstruction of Rue des Laurentides, Rue de Cannes, and Boulevard Maloney," all in compliance with the call for tenders documents and its bids submitted on December 19, 2025, as being the bid that obtained the best final score after evaluation by a selection committee, all in accordance with the authorized evaluation grid, namely:

Lot 1 – Rue des Laurentides For a total approximate amount of $254,707.68 including taxes.

Lot 2 – Rue de Cannes and Boulevard Maloney For a total approximate amount of $350,446.28 including taxes.

The funds for this purpose will be taken from sub-projects 21229.04, 21791.01, and 21687.01. A treasurer's certificate was issued on March 6, 2026.

CONSIDERING THAT this committee, by its resolution number CE-2025-769 of September 24, 2025, awarded to the firm Eurovia Québec Construction a contract for the road reconstruction of Rue Champlain, between Rue Dussault and Rue de Notre-Dame-de-l’Île, for a total approximate amount of $316,868.11 including taxes;

CONSIDERING THAT the firm CITEK s.e.n.c., mandated by the Ville de Gatineau for professional engineering services for the preparation of plans, specifications, and call for tender documents as well as resident supervision for the project, recommends a total amount of $58,914.13 including taxes, for the completion of additional work necessary to date;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw;

CONSIDERING THAT after verification, the Infrastructure and Projects Department recommends this tender cost adjustment:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the tender cost adjustment of $58,914.13 including taxes, to the contract of the firm Eurovia Québec Construction, as part of the road reconstruction project of Rue Champlain, between Rue Dussault and Rue de Notre-Dame-de-l’Île, without budgetary impact, thus bringing the cumulative adjustments to be approved to an amount of $58,914.13 including taxes. The total revised cost of the contract, following this adjustment, represents an amount of $375,782.24 including taxes. The funds for this purpose will be taken from sub-project 21010.03 – Road network reconstruction work. A treasurer's certificate was issued on March 6, 2026.

CONSIDERING THAT this committee, by its resolution number CE-2025-508 of June 25, 2025, awarded to the firm Les Constructions B.G.P. / 990067 Canada inc., a contract for the replacement of the culvert at the Lac Beauchamp outlet and the improvement of stormwater management in Zone L of the Wabassee Creek watershed for a total approximate amount of $643,164.69 including taxes;

CONSIDERING THAT modification notice number 10866 has already been approved for an amount of $12,087.31 including taxes, for a portion of the additional work recommended previously;

CONSIDERING THAT the firm CIMA+, s.e.n.c., mandated by the Ville de Gatineau for professional engineering services for the preparation of plans, specifications, and call for tender documents as well as resident supervision for the project, recommends a total amount of $77,067.33 including taxes, for the completion of additional work necessary to date;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is necessary since the cumulative amount of additional work exceeds the 10% limit provided for in the bylaw or is greater than $250,000:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • ratifies modification notice number 10866 for an amount of $12,087.31 including taxes; • authorizes an additional amount of $64,980.02 including taxes, without budgetary impact, thus bringing the cumulative adjustments to be approved to $77,067.33 including taxes. The total revised cost of the contract, following this adjustment, represents an amount of $720,232.02 including taxes. The funds for this purpose will be taken from sub-project 21238.02 - Wabassee Creek watershed project. A treasurer's certificate was issued on March 6, 2026.

CONSIDERING THAT the Ville de Gatineau uses software from the firm Tonik Web Studio for the portal and online tool for organizations to transact with the municipal administration following a call for tenders process in 2013;

CONSIDERING THAT since 2015, a total amount of $322,716.71 including taxes has been paid to WebTonic to improve the performance of the portal and to integrate more features;

CONSIDERING THAT updates and modifications will need to be made to various forms and processes for greater efficiency;

CONSIDERING THAT pursuant to section 573.3 paragraphs 6 a) and b) of the Loi sur les cités et villes, the provisions applicable to the awarding of contracts do not apply to a contract whose object derives from the use of a software package or software and aims to ensure compatibility with existing systems, software packages, or software and the protection of exclusive rights such as copyrights, patents, and exclusive licenses:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee agrees to renew the support and update contract for the online management software of the firm Tonik Web Studio from January 1, 2026, to December 30, 2027, for an approximate amount of $73,888.68 including taxes, bringing the cumulative total of the contract to $396,605.39 including taxes. The treasurer is authorized to make transfers if necessary to give effect to the awarding of the contract and to provide in the 2027 budget the sums necessary to give effect to this. The funds for this purpose will be taken from the following budget items:

[Table of budget allocations for 2026 and 2027 provided in source text].

A treasurer's certificate was issued on March 10, 2026.

CONSIDERING THAT additional amounts are necessary in order to continue the files in progress;

CONSIDERING THAT section 573 of the Loi sur les cités et villes provides an exception to the contract awarding process after a public tender request made by advertisement in a newspaper when it concerns the provision of services necessary in the context of a recourse before a court, an organization, or a person exercising judicial and jurisdictional functions:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • authorizes an additional amount of $41,577.74 including taxes, to the firm DHC Avocats, 800, rue du Square-Victoria, bureau 4500, CP.391, Montréal, Québec, H4Z 1J2, as part of the legal service contract – File 2023-2029; This brings the total amount of the contract to $256,586.89 including taxes. • authorizes the treasurer to make transfers if necessary to give effect to the awarding of the contract. The funds for this purpose will be taken from the following budget item:

[Table of budget allocation provided in source text].

A treasurer's certificate was issued on March 6, 2026.

CONSIDERING THAT the maintenance contracts for software and software packages with the firm ICO Technologies are due on December 31, 2025;

CONSIDERING THAT it is appropriate to have a maintenance contract for these software and software packages and that the firm ICO Technologies inc. is the only one able to provide the maintenance services;

CONSIDERING THAT pursuant to section 573.3 paragraph 6 a) and b) of the Loi sur les cités et villes, the provisions applicable to the awarding of contracts do not apply to a contract whose object derives from the use of a software package or software and aims to ensure compatibility with existing systems, software packages, or software and the protection of exclusive rights such as copyrights, patents, and exclusive licenses:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the renewal of a contract to the firm ICO Technologies, 13-217, avenue Léonidas S, Rimouski, Québec, G5L 2T5, for the maintenance of the SSIG schedule management software, for a total amount of $55,167.53 including taxes. This brings the total amount of the contract to $401,092.82 including taxes. The treasurer is authorized to pay the invoices resulting from the maintenance and use contract for the software and software packages upon presentation of supporting documents provided by the Information Technology Department. The funds for this purpose will be taken from sub-projects 10137.02 - Fire Administration and 10227.62 – Parking - General. The treasurer is authorized to make transfers if necessary to give effect to the awarding of the renewal. A treasurer's certificate was issued on March 6, 2026.

CONSIDERING THAT section 573.3.5° of the Loi sur les cités et villes stipulates that the provisions of sections 573 and 573.1 and those of a regulation made under sections 573.3.0.1 or 573.3.0.2 do not apply to a contract whose object is the provision of media space for the purposes of an advertising or promotion campaign;

CONSIDERING THAT the Ville de Gatineau must inform, raise awareness, prevent, and encourage behavioral changes among its population via various communication campaigns in response to the needs of all municipal departments;

CONSIDERING THAT the Communication Policy identifies the Communications Department as the sole entity responsible for developing communication strategies, campaigns, as well as media placements for the Ville de Gatineau;

CONSIDERING THAT the budgets related to media purchases fall under the budgets of municipal departments;

CONSIDERING THAT the sum related to media purchases can vary from one year to another depending on the strategies deployed, but represents significant financial commitments:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the Communications Department to proceed with the purchase of media placements necessary for the deployment of communication strategies related to the communication campaigns of the various municipal departments or for any other need for the year 2026, all while taking into account prices, availability, and analyses of targeted impacts, and this, in the most relevant way to achieve the City's objectives, for a total approximate amount of $740,773.00 including taxes. The funds for this purpose will be taken from the budget items of the departments concerned, up to the limit of budgetary availability. A treasurer's certificate was issued on March 6, 2026.

CONSIDERING THAT the collective agreement for school crossing guards has been expired since June 29, 2025;

CONSIDERING THAT it is required to proceed with its renewal pursuant to the Loi concernant le régime de négociation des conventions collectives et de règlement des différends dans le secteur municipal;

CONSIDERING THAT it is required to grant a negotiation mandate to the employer's negotiating committee in order to begin talks with the Union:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee mandates the administration to negotiate the terms of the next collective agreement to be entered into between the Ville de Gatineau and the Canadian Union of Public Employees, local section 2319, school crossing guards according to recommendation CE-RH-2026-002.