2024.05.22 – Ordinary meeting of the Executive Committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, May 22, 2024, at 9:30 a.m.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Eurovia Québec Construction inc., 960, chemin Edelweiss, Wakefield, Québec, J0X 3G0, for the work of installing electrical connections as well as site development for new pedestrian crossings equipped with rectangular rapid flashing beacons (RRFB), based on the unit and lump-sum prices entered in the tender form for a total amount of $1,584,842.88 including taxes, all in compliance with the call for tender documents and its bid submitted on February 8, 2024, as being the lowest compliant bid received. A treasurer's certificate was issued on May 17, 2024.

CONSIDERING THAT this committee, by its resolution number CE-2020-195 of April 1, 2020, awarded a mandate to the consulting engineering firm QDI for the realization of preparatory studies, the technical program, the preparation of plans, specifications and call for tender documents, as well as supervision with residency for the work of the reconstruction project of montée Dalton, between chemins Proulx and du 6e Rang for an approximate total amount of $293,465.07 including taxes;

CONSIDERING THAT this committee, by its resolution number CE-2023-749 of August 23, 2023, authorized the cost adjustment of consulting engineering professional fees, in the amount of $38,699.20 including taxes, to the firm QDI, for additional design efforts, bringing the total cumulative amount of the mandate to $332,164.27 including taxes;

CONSIDERING THAT the firm QDI has filed with the City an additional request for professional fees in the amount of $36,170.88 including taxes, for additional office and site supervision efforts as well as additional design;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power of the executive committee to certain officials including the power to authorize expenses and enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw;

CONSIDERING THAT after verification, the Service des infrastructures et des projets recommends this cost adjustment for the additional professional fees incurred:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • authorize the cost adjustment of the additional professional fees incurred in the amount of $36,170.88 including taxes, to the firm QDI, as part of the reconstruction project of montée Dalton, between chemins Proulx and du 6e Rang. The revised total cost of the mandate, following this adjustment, represents an amount of $368,335.15 including taxes. A treasurer's certificate was issued on May 17, 2024.

CONSIDERING THAT pursuant to resolution number CE-2022-613 of July 6, 2022, the Ville de Gatineau awarded a contract to the firm Émile Séguin & Fils ltée, for the realization of the HVAC system replacement project at Centre communautaire Eugène-Sauvageau, on a lump-sum basis and for a total amount of $303,534.00 including taxes;

CONSIDERING THAT additional costs covered by change orders for an amount of $28,872.80 including taxes, were authorized pursuant to delegation of power number 197363;

CONSIDERING THAT the contractor has filed a new request for additional costs for the execution of additional building mechanical work in the net amount of $8,091.29 including taxes;

CONSIDERING THAT the firm DWB, mandated by the Ville de Gatineau for the realization of plans and specifications and for the supervision of the work, has analyzed the requests for additional costs filed by the firm Émile Séguin & Fils ltée and recommends their payment;

CONSIDERING THAT the sum of the amendments exceeds the limit authorized by Règlement 816-2017 concerning the delegation of power of the executive committee to certain officials including the power to authorize expenses and enter into contracts on behalf of the Ville de Gatineau;

CONSIDERING THAT after analysis, the Service des infrastructures et des projets recommends the approval of these additional costs:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • ratify the delegation of power number 197363 in the total amount of $28,872.80 including taxes; • authorize the additional amount of $8,091.29 including taxes, to the contract of Émile Séguin & Fils ltée, thus bringing the tender cost adjustment to the amount of $36,964.09 including taxes. The total cost of this contract represents an amount of $340,498.09 including taxes. A treasurer's certificate was issued on May 17, 2024.

CONSIDERING THAT this committee, by its resolution number CE-2023-417 of May 24, 2023, awarded a contract to the firm SNC-Lavalin inc., which now bears the name AtkinsRéalis, for professional laboratory services to ensure the quality control of materials for the construction project of the bibliothèque Lucy-Faris, for a total amount of $144,027.27 including taxes;

CONSIDERING THAT a request was filed by the firm for additional professional fees for the realization of flood testing at the level of the new roof basins (amendment number 1), totaling an amount of $20,350.58 including taxes;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power of the executive committee to certain officials including the power to authorize expenses and enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is necessary since the cumulative amount of additional fees exceeds the 10% limit provided for in the bylaw or is greater than $250,000.00;

CONSIDERING THAT after analysis, the Service des infrastructures et des projets recommends the approval of these additional costs:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize an additional amount of $20,350.58 including taxes, to the contract of the firm AtkinsRéalis (formerly SNC-Lavalin inc.) as part of professional laboratory services to ensure the quality control of materials for the construction project of the bibliothèque Lucy-Faris, and this, without budgetary impact. The revised total cost of the contract, following this adjustment, represents a cumulative amount of $164,377.85 including taxes. A treasurer's certificate was issued on May 17, 2024.

CONSIDERING THAT a contract, for an approximate total amount of $146,041.25 including taxes, was granted by resolution number CE-2023-750 to the consulting engineering firm Lasalle|NHC inc., for the realization of the sewer master plan;

CONSIDERING THAT the first flow measurement campaign was not conclusive due to unfavorable weather conditions and that a second campaign is necessary in order to perform a calibration of the hydraulic model that respects best practices;

CONSIDERING THAT the firm Lasalle|NHC inc. has filed a proposal for additional professional fees in the amount of $52,221.65 including taxes, in order to proceed with the second flow measurement campaign;

CONSIDERING THAT this second measurement campaign is eligible for the Plan Climat grant;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power of the executive committee to certain officials including the power to authorize expenses and enter into contracts on behalf of the Ville de Gatineau, a resolution of the executive committee is necessary since the additional work exceeds the initial contract amount by more than 10%;

CONSIDERING THAT after verification, the Service de la planification des actifs et des investissements recommends this cost adjustment for the additional fees:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • authorize a tender cost adjustment of $52,221.65 including taxes, without budgetary impact, for additional professional fees to the firm Lasalle|NHC inc. as part of the professional services mandate for the realization of the master plan "Plan Climat – plans directeurs – Bassin Thérien, East et l’Île de Hull". The revised total cost of the contract, following this adjustment, is $198,262.90 including taxes. A treasurer's certificate was issued on May 17, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • award contracts for sections 1 (6 inches), 2 (8 inches) and 3 (12 inches) to the firm Location d’équipement BattleField, 61, rue Jean-Proulx, Gatineau, Québec, J8Z 1W2, for the rental of pumps – emergency situation upon request, all in compliance with the call for tender documents and its bid submitted on March 13, 2024, as being the only compliant bid received; • authorize the Service de l’approvisionnement responsable to launch a public call for tenders for the rental of 18-inch pumps at the time deemed appropriate. The funds for this purpose will be taken from the relevant budget items, up to the limit of available sums. The treasurer is authorized to provide in the 2024 to 2026 budgets the amounts necessary to give effect to this. A treasurer's certificate was issued on May 17, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award contracts to the firm Dataglobe Canada inc., 7641, rue Cordner, Montréal, Québec, H8N 2X2, for the maintenance of uninterruptible power supply units in various buildings, according to sections A, B, C and D for an approximate amount for six years of $281,947.44 for section A, $60,108.93 for section B, $40,068.79 for section C and $60,902.26 for section D, including taxes, all in compliance with the call for tender documents and its bids submitted on April 11, 2024, as being the only compliant bids received for each section. The contract will begin on June 1, 2024, and will end on May 31, 2030. After the first year of the contract, the prices will be revised according to the consumer price index. The treasurer is authorized to provide the necessary sums in the budgets for the years 2025 to 2030 in order to give effect to this. A treasurer's certificate was issued on May 17, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm SIMO Management inc., 4750, rue Henri-Julien, RC-050, Montréal, Québec, H2T 2C8, for the inspection and analysis of fire hydrants (2024 and 2025), on the basis of unit prices appearing in the tender form, for an approximate total amount of $310,741.04 including taxes, all in compliance with the call for tender documents and its bid submitted on April 8, 2024, as being the only compliant bid received. The contract will expire on December 1, 2025. After the first two-year period, the contract may be renewed for four additional one-year periods, which will bring the contract to an amount of approximately $932,223.11 taxes included. The treasurer is authorized to provide in the budget for the year 2025, the sums necessary to give effect to this. The funds for this purpose will be taken from the following budget item:

A treasurer's certificate was issued on May 17, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award contracts for the repair of sidewalks and curbs, for sections 1 and 2, to the firm Pavage Gadbois 3991474 Canada inc., 1679, rue Jean-Louis-Malette, Gatineau, Québec, J8R 0C1, for an approximate amount of $2,488,059.00 including taxes, all in compliance with the call for tender documents and its bids submitted on March 27, 2024, as being the lowest compliant bids received. The contracts could be renewed for two optional one-year periods, bringing the cumulative total of the contracts to approximately $4,976,118.00 including taxes. After the first year of the contract, the unit prices will be revised annually, all based on the consumer price index of Statistique Canada. The treasurer is authorized to provide the necessary sums in the budgets for the years 2025 to 2027 in order to give effect to this. The funds for this purpose will be taken from the following budget items:

A treasurer's certificate was issued on May 17, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm St-Germain égouts et aqueducs inc., 3800, boulevard Sir Wilfrid-Laurier, Saint-Hubert, Québec, J3Y 6T1, for the purchase and delivery of water and sewer equipment parts, on the basis of unit prices entered in the tender form for an approximate total annual amount of $849,843.40 including taxes, all in compliance with the call for tender documents and its bid submitted on April 10, 2024, as being the only compliant bid received. The contract will begin from the date of award and will be valid for a duration of one year. It may be renewed for two additional one-year periods, which would bring the contract to an approximate total amount of $2,549,530.21 taxes included. The funds for this purpose will be taken from the relevant inventory budget items up to the limit of budgetary availability. The treasurer is authorized to provide the necessary sums in the budget for the year 2025 in order to give effect to this. A treasurer's certificate was issued on May 17, 2024.

CONSIDERING THAT the Association des gestionnaires en sécurité incendie et civile du Québec (AGSICQ) brings together nearly 1,100 managers, spread across a little more than 600 municipalities, industries and institutions in the province;

CONSIDERING THAT the 56th annual congress of the Association des gestionnaires en sécurité incendie et civile du Québec will be held from June 1 to 4 in Gatineau and that the exhibition is the most important in fire and civil safety in Canada;

CONSIDERING THAT the Ville de Gatineau sees an interest in participating as a partner of the annual congress of the AGSICQ;

CONSIDERING THAT the event will favor the promotion of the institutional image of the Ville de Gatineau and will contribute to increasing the reach of Gatineau and to showcasing the City;

CONSIDERING THAT the event will generate positive economic impacts of nearly 2 million:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • accept that the Ville de Gatineau grant a financial contribution of $25,000.00 to the Association des gestionnaires en sécurité incendie et civile du Québec for the organization of its annual congress; • authorize the treasurer to issue a check for $25,000.00, upon presentation of an invoice by the Association des gestionnaires en sécurité incendie et civile du Québec to the Service des communications of the Ville de Gatineau. The funds will be taken from sub-project 10072.01 (reach fund). A treasurer's certificate was issued on May 17, 2024.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the following firms, all in compliance with the call for tender documents and the bids submitted on April 8, 2024, the firms having submitted the lowest compliant bids received for each of the sections, namely: • The firm Services Récréatifs Demsis inc., RC-050, 4750, avenue Henri-Julien, Montréal, Québec, H2T 2C8, for Section 1 on the service of pruning and tree felling for a period of one year for an approximate amount of $581,409.60 including taxes; • The firm Paysagement RG, 76, rue Scott, app. 8, Gatineau, Québec, J8Y 4H1, for section 2 on tree maintenance and stump removal for a period of two years for an approximate amount of $94,224.32 including taxes; • The firm Paysagement RG, 76, rue Scott, app. 8, Gatineau, Québec, J8Y 4H1, for section 3 on the service of ground-level vegetation maintenance for a period of one year for an approximate amount of $119,114.10 including taxes.

After the first year of the contracts, the unit prices will be revised annually, all based on the consumer price index of Statistique Canada. The contracts for sections 1 and 3 could be renewed for an additional one-year period. The contract for section 2 could be renewed for two additional one-year periods. The funds will be taken from the following budget items: (The Service de la transition écologique will perform a budget transfer to cover the expense gap, followed by STP PEVA)

The treasurer is authorized to provide the necessary sums in the budgets for the years 2025 to 2026 in order to give effect to this. A treasurer's certificate was issued on May 17, 2024.

CONSIDERING the 2023-2027 collective agreement binding the City and the Syndicat des cols blancs de Gatineau – SCFP 5400 signed on October 20, 2023;

CONSIDERING the desire of the parties to make a modification regarding article 24.7 h) of the 2023-2027 collective agreement;

CONSIDERING THAT the parties agree regarding the modifications to be made;

CONSIDERING article 48 k) of Règlement 14-2001 concerning the internal management of the council, commissions and plenary committee as well as the sharing of functions between the council and the executive committee which provides that the council has exclusive jurisdiction to any other body in matters of signing a collective agreement:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council to authorize the signing of the agreement ENT-BLC-2023-47 reached between the Ville de Gatineau and the Syndicat des cols blancs de Gatineau – SCFP 5400 modifying article 24.7 h) of the collective agreement currently in force. The mayor or in his absence the deputy mayor, the clerk or in her absence the assistant clerk or the assistant-clerk, the director general, the director of the Service de l’eau et des matières résiduelles as well as the director of the Service des ressources humaines are authorized to sign the agreement ENT-BLC-2023-47. This recommendation of the executive committee comes into force on the day of its approval by resolution of the municipal council.