2024.10.16 – Regular meeting of the Executive Committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, October 16, 2024, at 9:34 a.m.

CONSIDERING THAT a copy of the minutes of the regular meeting held on September 25, 2024, as well as the special meetings held on September 24 and October 1, 2024, has been submitted to the Executive Committee: PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee adopt the minutes as submitted.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee decree a modification to the parking signage on rue Lafrance, file RS-24-201, as illustrated in plan number CRO-24-421 of September 27, 2024, all in order to:

Implement a no-parking zone:

This resolution cancels or replaces any previous signage governing parking in the parking zone mentioned herein. The Public Works Department is authorized to proceed with the installation of the required regulatory signage, all according to the directives of the Mobility Department, in accordance with plan number CRO-24-421 which is an integral part of this document.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Les portes L.T.R, 1448, rue Saint-Louis, Gatineau, Quebec, J8T 6K1, for the repair service of garage doors, pedestrian doors, and dock levelers for an approximate amount of $625,454.80 for a duration of two years including taxes, all in compliance with the tender documents and their bid submitted on August 9, 2024, as being the lowest bid received and compliant. The contract will be for a duration of two years from the date of award. After the first year of the contract, the unit prices will be revised annually, all based on the Consumer Price Index of Statistics Canada. The funds for this purpose will be taken from the various operating items of various buildings, up to the limit of budgetary availability. The treasurer is authorized to provide in the budgets for the years 2025 to 2026 the amounts necessary to follow up on this. A treasurer's certificate was issued on October 15, 2024, conditionally upon the adoption of the 2025 budget.

CONSIDERING THAT under Law 57 of the Ministry of Transport of Quebec (L.R.Q., c. M-28), the Ministry is able to transfer to the City the maintenance of a portion of its road network;

CONSIDERING THAT the Ministry of Transport of Quebec submits to the Ville de Gatineau a contract to be signed for the general maintenance of a portion of boulevard Saint-Raymond and boulevard du Casino, as indicated in the contract:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council:

• to accept the agreement proposed by the Ministry of Transport of Quebec for the period from April 1, 2024, to March 31, 2025;

• to authorize the Public Works Department to tacitly renew for two successive periods of one year for the 2025-2026 and 2026-2027 seasons;

• to authorize the mayor or in her absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk to sign agreement number 851024015;

• to authorize the Public Works Department as well as the Mobility Department to carry out the maintenance work, as provided for in the agreement, from the planned operating budgets;

• to authorize the treasurer to pay the sums collected to 10352.05-48131 Subsidy - Operation – Road Network;

• to authorize the director of the Public Works Department or his designated representative to negotiate the next agreement with the Ministry. This recommendation of the Executive Committee comes into effect on the day of its approval by resolution of the municipal council.

CONSIDERING THAT the Ville de Gatineau adopted a Recreation, Sport, and Outdoor Policy in 2007 which identifies its action priorities for the development of sport, hosting of sporting events, and its service offer at the level of initiation and support for sporting excellence, as well as a Master Plan for recreational, sports, and community infrastructure in 2022, including the principle of the sporting pathway;

CONSIDERING THAT the Ville de Gatineau works in concert with local organizations to offer diversified and quality services, in accordance with axes 3 and 4 of its policy;

CONSIDERING THAT Excellence Sportive Outaouais, founded in 2009, has the mission of overseeing the development of sport and supporting sporting excellence by offering peripheral services to athletes and coaches in the Outaouais;

CONSIDERING THAT the Ville de Gatineau recognizes Excellence Sportive Outaouais as a partner for the realization of the project for the development of sport and support for sporting excellence in Gatineau:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council:

• to approve the partnership agreement between Excellence Sportive Outaouais and the Ville de Gatineau;

• to authorize the mayor or in her absence the acting mayor and the clerk, or in her absence the deputy clerk or the assistant clerk to sign the partnership agreement between Excellence Sportive Outaouais and the Ville de Gatineau 2024 and 2025 attached hereto as well as any other document to give full effect thereto;

• to authorize the treasurer to provide the necessary sums in the 2025 budget to follow up on the financing of the partnership agreement;

• to authorize the treasurer to issue the payment of $1,000 as a contribution to the organization for the visibility of the City during the 2023 Excellence Sportive Outaouais Gala;

• to authorize the treasurer to issue payments according to the clauses and conditions stipulated in the partnership agreement to be entered into with the organization upon presentation of supporting documents prepared by the Recreation, Sports, and Community Development Department. A treasurer's certificate was issued on October 15, 2024. This recommendation of the Executive Committee comes into effect on the day of its approval by resolution of the municipal council.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee approve the list and accept the filing of the disbursement list from September 13 to 19, 2024:

A treasurer's certificate was issued on October 15, 2024. Mayor Maude Marquis-Bissonnette declares her potential conflict of interest on this item and declares that she will not participate in the deliberations, will refrain from voting, or attempting to influence the vote on this item.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee approve the list and accept the filing of the disbursement list from September 20 to 26, 2024:

A treasurer's certificate was issued on October 15, 2024. Mayor Maude Marquis-Bissonnette declares her potential conflict of interest on this item and declares that she will not participate in the deliberations, will refrain from voting, or attempting to influence the vote on this item.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee approve the list and accept the filing of the disbursement list from September 27 to October 3, 2024:

A treasurer's certificate was issued on October 15, 2024.

CONSIDERING THAT École Jean-de-Brébeuf, an educational institution, has made a request for financial support for the year-end trip of the 6th-grade class of Mrs. Fadila Ghezal;

CONSIDERING THAT Councillor Jocelyn Blondin wishes to subsidize this project from his discretionary budget;

CONSIDERING THAT the financial support granted by the elected official is $5,000, and that according to bylaw number 816-2017, this grant must be approved by the Executive Committee:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the treasurer to issue a check for $5,000 payable to École Jean-de-Brébeuf, 360, boulevard de Lucerne, Gatineau, Quebec, J9A 1A7, as financial support for the year-end trip of the 6th-grade class of Mrs. Fadila Ghezal. A treasurer's certificate was issued on October 15, 2024.

CONSIDERING THAT the three-year workforce plan exercise allowed for prioritizing needs in order to create and abolish new permanent positions while respecting allocated budgets;

CONSIDERING THAT the Responsible Procurement Department has conducted an analysis of its needs;

CONSIDERING THAT the position of purchasing and inventory technician (position number SAR-BLC-002) is vacant;

CONSIDERING THAT a reorganization process is underway at the Responsible Procurement Department:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council to accept modifying the organizational structure of the Responsible Procurement Department as follows:

• Create four storekeeper positions (position numbers SAR-BLE-008, SAR-BLE-009, SAR-BLE-010, and SAR-BLE-011) located at class 3 of the blue-collar salary scale, under the supervision of the unit head, Stores;

• Abolish the position of purchasing and inventory technician (position number SAR-BLC-002) located at class 8 of the white-collar salary scale;

• Abolish, on December 2, 2024, three positions of purchasing and inventory technician (position numbers SAR-BLC-004, SAR-BLC-015, and SAR-BLC-018) located at class 8 of the white-collar salary scale;

• Create two buyer positions (position numbers SAR-BLC-026 and SAR-BLC-027), located at class 8 of the white-collar salary scale, under the supervision of the unit head, Operational Procurement.

The Human Resources Department is authorized to modify the organizational chart of the concerned department. The funds for this purpose will be taken from the budgetary items of the concerned department. A treasurer's certificate was issued on October 15, 2024. This recommendation of the Executive Committee comes into effect on the day of its approval by resolution of the municipal council.

CONSIDERING THAT the Police Department has conducted an analysis of its needs;

CONSIDERING THAT a reorganization process is underway at the Police Department:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council to accept modifying the organizational structure of the Police Department as follows:

• Create a position of Lieutenant, Emergency Measures (position number POL-POL-432) located at class 3-lieutenant of the police salary scale, under the supervision of the inspector, Specialized Support Section.

The Human Resources Department is authorized to modify the organizational chart of the concerned department. The funds for this purpose will be taken from the budgetary items of the concerned department. A treasurer's certificate was issued on October 15, 2024. This recommendation of the Executive Committee comes into effect on the day of its approval by resolution of the municipal council.

CONSIDERING article 5.6 i) v) of the white-collar collective agreement which provides that in the event that an employee has remained inactive or has not accepted any assignment for a period of 18 months, they lose their right of recall and their name is struck from the general list D, unless they are on an authorized absence in accordance with the collective agreement or the Loi sur les normes du travail;

CONSIDERING THAT the white-collar employees whose employee numbers appear in Appendix A have remained inactive or have not accepted any assignment during the last 18 months and that they are not on an authorized absence by the collective agreement or the Loi sur les normes du travail;

CONSIDERING THAT in application of article 5.6 i) v) of the white-collar collective agreement, it is appropriate to administratively terminate the employment relationship of these employees:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the administrative termination of employment of the white-collar employees whose numbers appear in Appendix A.

CONSIDERING THAT the three-year workforce plan exercise allowed for prioritizing needs in order to abolish and create permanent positions while respecting allocated budgets;

CONSIDERING THAT the Infrastructure and Projects Department and the Asset and Investment Planning Department have conducted an analysis of their needs and that it is necessary to make a modification to the organizational structure of these departments;

CONSIDERING THAT the position of energy management technician (SIS-BLC-021) is vacant:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council to accept modifying the organizational structure of the Infrastructure and Projects Department and the Asset and Investment Planning Department as follows:

Infrastructure and Projects Department

• Abolish the position of energy management technician (position number SIS-BLC-021) located at class 8 of the white-collar salary scale;

Asset and Investment Planning Department

• Create a position of technician, Asset Planning (position number PAI-BLC-009) located at class 9 of the white-collar salary scale, under the supervision of the section head, Master Plans (position number PAI-CAD-002).

The Human Resources Department is authorized to modify the organizational chart of the concerned departments. The funds for this purpose will be taken from the budgetary items of the concerned department. A treasurer's certificate was issued on October 15, 2024. This recommendation of the Executive Committee comes into effect on the day of its approval by resolution of the municipal council.

CONSIDERING THAT the three-year workforce plan exercise allowed for prioritizing needs in order to abolish and create permanent positions while respecting allocated budgets;

CONSIDERING THAT the Public Works Department has conducted an analysis of its needs and that it is necessary to make a modification to the organizational structure of the department;

CONSIDERING THAT the position of horticulturist (STP-BLE-256) is vacant:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council to accept modifying the organizational structure of the Public Works Department as follows:

• Abolish the position of horticulturist (position number STP-BLE-256) located at class 5 of the blue-collar salary scale;

• Create a position of tree pruner (position number STP-BLE-542) located at class 6 of the blue-collar salary scale, under the supervision of the foreman (position number STP-CAD-081).

The Human Resources Department is authorized to modify the organizational chart of the concerned department. The funds for this purpose will be taken from the budgetary items of the concerned department. A treasurer's certificate was issued on October 15, 2024. This recommendation of the Executive Committee comes into effect on the day of its approval by resolution of the municipal council.

CONSIDERING the signing of the collective agreement for aquatic employees on October 5, 2022;

CONSIDERING the provisions of article 11.05 f) of the agreement to the effect that an employee loses their length of service and their employment when they do not provide any work performance during a period of 12 months or when they declare themselves unavailable for more than three consecutive sessions, excluding between-sessions;

CONSIDERING THAT in application of this article, it is appropriate to administratively terminate the employment relationship of the employees listed in the appendix:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the administrative termination of employment of the employees listed in the appendix.

CONSIDERING the conclusions of the investigation conducted by the representatives of the Ville de Gatineau;

CONSIDERING THAT the faults committed by employee number 119165 have irreparably broken the bond of trust between the latter and the City;

CONSIDERING the set of facts as well as the current state of jurisprudence in this matter;

CONSIDERING THAT the representatives of the Human Resources Department and the concerned department authorize the conclusions following the investigation:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize the dismissal of employee number 119165.