2024.12.11 – Regular meeting of the Gatineau City Executive Committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Wednesday, December 11, 2024, at 9:31 a.m.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm WSP Canada inc., 480, boulevard de la Cité, 2nd floor, Gatineau, Quebec, J8T 8R3, for the services of a mechanical and electrical engineering firm to plan and produce all documents necessary for its project to construct a new multifunctional complex, including a multi-level parking structure, and to ensure monitoring throughout its realization for a total amount of $2,845,614.00 including taxes, in accordance with the call for tender documents and its bid submitted on November 11, 2024, as being the bid presenting the lowest price among the bids that obtained the best score after evaluation by a selection committee, all in accordance with the authorized evaluation grid. Funds for this purpose will be taken from the following budget item:

A treasurer's certificate was issued on December 10, 2024. Adopted 0021229

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm L2C Experts-Conseils on behalf of the L2C-EQL group, 4710, rue Saint-Ambroise, office 103, Montreal, Quebec, H4C 2C7, for the services of a structural and civil engineering firm to plan and produce all documents necessary for its project to construct a new multifunctional complex, including a multi-level parking structure, and to ensure monitoring throughout its realization for a total amount of $1,539,822.96 including taxes, in accordance with the call for tender documents and its bid submitted on November 11, 2024, as being the bid that obtained the best score after evaluation by a selection committee, all in accordance with the authorized evaluation grid. Funds for this purpose will be taken from the following budget item:

A treasurer's certificate was issued on December 10, 2024. Adopted

CONSIDERING THAT this committee, by its resolution number CE-2024-444 of June 19, 2024, awarded to the firm Pavage Inter Cité a contract for the road reconstruction of chemins de Chambord and Saint-Thomas and boulevard de la Cité for an approximate total amount of $998,457.27 including taxes;

CONSIDERING THAT the contract modification notice AMC-10288 has already been approved for an amount of $59,039.66 including taxes, for a portion of the additional work previously recommended;

CONSIDERING THAT the firm Citek s.e.n.c., mandated by the City of Gatineau for professional engineering services for office and site supervision with residency for the project, recommends a total amount of $304,913.71 including taxes, for the completion of additional work necessary to date;

CONSIDERING THAT pursuant to Règlement 816-4-2023 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw;

CONSIDERING THAT after verifications, the Infrastructure and Projects Department recommends this tender cost adjustment:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• endorse the contract modification notice AMC-10288 for an amount of $59,039.66 including taxes;

• authorize the tender cost adjustment of an amount of $304,913.71 including taxes, to the contract of the firm Pavage Inter Cité, as part of the road reconstruction project for chemins de Chambord and Saint-Thomas and boulevard de la Cité, with budgetary impact, thus bringing the cumulative adjustments to be approved to an amount of $363,953.37 including taxes. The total revised cost of the contract, following this adjustment, represents an amount of $1,362,410.64 including taxes.

A treasurer's certificate was issued on December 10, 2024. Adopted 0021230

CONSIDERING THAT this committee, by its resolution number CE-2020-526 of August 19, 2020, awarded to the consulting engineering firm WSP Canada inc. a mandate for the design, preparation of plans and specifications, and site supervision for the redevelopment work of the intersection of boulevards Labrosse and Saint-René Est, in the Gatineau sector, for an approximate total amount of $287,582.37 including taxes;

CONSIDERING THAT this committee, by its resolution number CE-2022-486 of June 8, 2022, authorized the cost adjustment of professional consulting engineering fees, in the amount of $80,169.66 including taxes, to the firm WSP Canada inc., for the preparation and filing of authorization requests to government entities and additional design activities for the redevelopment project of the intersection of boulevards Labrosse and Saint-René Est, bringing the total cumulative amount of the mandate to $367,752.03 including taxes; 0021231

CONSIDERING THAT the contract modification notice number AMC-10321 has already been approved for an amount of $6,540.93 including taxes;

CONSIDERING THAT the firm WSP Canada inc. has filed with the City an additional request for professional fees in the amount of $64,978.12 including taxes, for the completion of a complementary environmental characterization as well as for the adjustment of plans, specifications, and call for tender documents for the work on the future storm sewer, bringing the cumulative adjustments to be approved to the amount of $71,519.05 including taxes;

CONSIDERING THAT pursuant to Règlement 816-4-2023 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw;

CONSIDERING THAT after verification, the Infrastructure and Projects Department recommends this cost adjustment for the additional professional fees incurred:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• endorse the contract modification notice number AMC-10321 for an amount of $6,540.93 including taxes;

• authorize the cost adjustment of additional professional fees incurred in the amount of $64,978.12 including taxes, to the firm WSP Canada inc., without budgetary impact, as part of the redevelopment project of the intersection of boulevards Labrosse and Saint-René Est, in the Gatineau sector, thus bringing the cumulative adjustments to be approved to an amount of $71,519.05 including taxes. The total revised cost of the mandate, following this adjustment, represents an amount of $439,271.07 including taxes.

A treasurer's certificate was issued on December 10, 2024. Adopted 0021231

CONSIDERING THAT this committee, by its resolution number CE-2018-539 of July 4, 2018, awarded to the consulting engineering firm QDI (formerly Quadrivium + Dumont Groupe-conseils inc.) a mandate for the design, preparation of plans and specifications, and site supervision as part of the projects of lot 3 of the 2018-2019 road network reconstruction program, mega-mandate phase I, for an approximate total amount of $490,598.33 including taxes;

CONSIDERING THAT this committee, by its resolution number CE-2019-333 of May 15, 2019, authorized the cost adjustment of professional consulting engineering fees, in the amount of $69,656.33 including taxes, to the firm QDI, for the design and additional site supervision for the work of the projects of lot 3 of the 2018-2019 road network reconstruction program, mega-mandate phase I, bringing the total cumulative amount of the mandate to $560,254.66 including taxes;

CONSIDERING THAT this committee, by its resolution number CE-2023-616 of July 5, 2023, authorized the cost adjustment of professional consulting engineering fees, in the amount of $281,517.87 including taxes, to the firm QDI, for the design and additional site supervision for the work of the projects of lot 3 of the 2018-2019 road network reconstruction program, mega-mandate phase I, bringing the total cumulative amount of the mandate to $841,772.53 including taxes;

CONSIDERING THAT the contract modification notice number 10135 has already been approved for an amount of $55,353.56 including taxes;

CONSIDERING THAT the firm QDI has filed with the City an additional request for professional fees in the amount of $40,136.84 including taxes, for additional site and office supervision, design, as well as the adjustment of supervision fees, bringing the cumulative adjustments to be approved to the amount of $95,490.40 including taxes;

CONSIDERING THAT pursuant to Règlement 816-4-2023 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw;

CONSIDERING THAT after verification, the Infrastructure and Projects Department recommends this cost adjustment for the additional professional fees incurred:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• [endorse] the contract modification notice (AMC) number 10135 for an amount of $55,353.56 including taxes;

• authorize the cost adjustment of additional professional fees incurred in the amount of $40,136.84 including taxes, to the firm QDI, without budgetary impact, as part of the projects of lot 3 of the 2018-2019 road network reconstruction program, mega-mandate phase I, thus bringing the cumulative adjustments to be approved to an amount of $95,490.40 including taxes. 0021234 The total revised cost of the mandate, following this adjustment, represents an amount of $937,262.93 including taxes.

A treasurer's certificate was issued on December 10, 2024. Adopted

CONSIDERING THAT this committee, by its resolution number CE-2024-523 of July 10, 2024, awarded to the firm RN Civil – 10570389 Canada inc. a contract for the reconstruction of the baseball field at parc Bélisle, for an approximate total amount of $395,984.71 including taxes;

CONSIDERING THAT the contract modification notice (AMC-10426) has already been approved for an amount of $20,315.70 including taxes;

CONSIDERING THAT additional work is required for the management and disposal of contaminated soil in the A-B range surplus on the site in order to comply with the regulatory requirements of the Ministry of the Environment, the Fight against Climate Change, Wildlife and Parks for a total amount of $37,886.45 including taxes;

CONSIDERING THAT pursuant to Règlement 816-4-2023 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the City of Gatineau, an authorization by municipal authorities is required when the total of additional work exceeds the lesser of 10% of the granted contract or $250,000;

CONSIDERING THAT after verifications, the Infrastructure and Projects Department recommends this tender cost adjustment:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• endorse the modification notice number AMC-10426 for an amount of $20,315.70 including taxes;

• authorize the adjustment of additional costs in the amount of $37,886.45 including taxes, to the firm RN Civil – 10570389 Canada inc. for the management and disposal of contaminated soil in the A-B range at parc Bélisle, thus bringing the cumulative adjustments to be approved to an amount of $58,202.15 including taxes, with budgetary impact. The total revised cost of the contract, following these adjustments, represents an amount of $454,186.86 including taxes.

A treasurer's certificate was issued on December 10, 2024. Adopted 0021235

CONSIDERING THAT the building at 625, chemin d’Aylmer is at the end of its useful life; 0021237

CONSIDERING THAT an amount of $16,000,000 was authorized by the plenary committee on June 28, 2022, under recommendation CP-SPVG-2022-003, for the construction of the SPVG service point in the Aylmer sector;

CONSIDERING THAT inflation for the year 2022 was 16.3% compared to a 5% indexation used in cost estimates;

CONSIDERING THAT on October 25, 2022, the plenary committee voted in favor of recommendation CP-SPVG-2022-013 approving the new SPVG 2023-2027 staffing plan;

CONSIDERING THAT the mandates of the professionals to the firms CCM2 & Confluence Architecture, QDI, DWB, and WSP Canada were granted on January 18, 2023; the amount of the mandate of the firm WSP Canada is $40,356.23 including taxes;

CONSIDERING THAT on February 21, 2023, the plenary committee approved recommendation CP-DG-2023-005 modifying the LEED Silver certification for a LEED Gold certification for the SPVG service point in Aylmer and the Guy-Sanche library;

CONSIDERING the presence of an ecological corridor on the site, the future arrival of a tramway on chemin d’Aylmer, the future urbanization of chemin Vanier, and the maintenance of the current station in operation during the work, it is necessary to demolish the two SPVG warehouses on the site;

CONSIDERING THAT on July 4, 2023, the municipal council endorsed the recommendation of the Urban Planning Advisory Committee (CCU) concerning the implementation of the service point in the Aylmer sector, which includes a cell block and a future expansion to allow for the realization of the transition plan of 777, boulevard de la Carrière;

CONSIDERING THAT on October 23, 2023, the government of Quebec indicated that the municipal lands (100, rue d’Edmonton and 775-777, boulevard de la Carrière) required for the construction of its new hospital are no longer necessary;

CONSIDERING THAT during the study of the 2024 budget, an amount of $1.5M was authorized by the municipal council to take into account the impact of indexation for the year 2022 and the LEED Gold certification, bringing the project budget to $17.5M;

CONSIDERING THAT the headquarters project has a significant impact on the content parameters of the Aylmer sector service point project;

CONSIDERING THAT the preparation of plans and specifications for the Aylmer sector service point has been at a standstill since October 23, 2023, and that the start of construction work is postponed to the spring of 2025, requiring an additional year of indexation;

CONSIDERING THAT the SPVG 2023-2027 staffing plan provides for the hiring of 76 new resources, and that the existing police stations do not have the required square footage to accommodate them;

CONSIDERING THAT a real estate opportunity for the acquisition of 975, boulevard Saint-Joseph presented itself at the end of September 2023 with a view to building the police headquarters at that location, and that the plenary committee authorized on November 14, 2023, recommendation CP-HC-DG-2023-020 mandating the administration to undertake the steps for the acquisition of the building;

CONSIDERING the implementation of the SPVG 2023-2027 staffing plan and the future growth of the Aylmer sector, it is more advantageous for the City to carry out the future expansion of the Aylmer service point immediately and to use these spaces for the staffing plan, which will be relocated to the new headquarters eventually;

CONSIDERING THAT the two SPVG warehouses at 625, chemin d’Aylmer will be demolished, the addition of a new warehouse paired with the new service point becomes necessary; 0021238

CONSIDERING THAT on May 7, 2024, the municipal council approved during a special municipal council meeting resolution number CM-2024-336 authorizing an additional budget of $8.2M for the Aylmer sector service point, bringing the project budget to $25.7M;

CONSIDERING THAT the original mandate of WSP Canada did not include the elements mentioned above:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommend to the council to authorize an adjustment of professional fees of the firm WSP Canada in the amount of $21,960.23 including taxes, bringing the total of the contract to $62,316.46 including taxes, which is a 54% increase to the original contract. Authorize the treasurer to make the required accounting entries to give effect to the present.

A treasurer's certificate was issued on December 10, 2024. Adopted

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• award a contract to the firm FNX-INNOV inc., 275, rue Benjamin-Hudon, Montreal, Quebec, H4N 1J1, for advisory services, concept development, coordination services, preparatory studies, preparation of plans, specifications, and call for tender documents, as well as services during construction for the "Reconstruction of Chemins Cook and Pink" project, in the Aylmer sector, for an approximate amount of $467,345.78 including taxes, in accordance with the call for tender documents and its bid submitted on November 14, 2024, as being the bid that obtained the best score after evaluation by a selection committee, in accordance with the authorized evaluation grid;

• authorize the firm FNX-INNOV inc. to submit any authorization request as well as all documents required relating to this work to the MELCCFP, and to present any commitment in connection with the authorization requests required for the "Reconstruction of Chemins Cook and Pink" project;

• authorize the firm FNX-INNOV inc. to submit any authorization request as well as all documents required relating to this work to the competent authorities in the matter, if the situation is made necessary, and to present any commitment in connection with the authorization requests required for the "Reconstruction of Chemins Cook and Pink" project;

• authorize the firm FNX-INNOV inc. to submit to the MELCCFP and the concerned authorities no later than 60 days after the end of the work or according to the prescribed deadlines, an attestation signed by an engineer or an authorized professional, as the case may be, regarding the compliance of the work with the authorizations granted.

A treasurer's certificate was issued on December 10, 2024. Adopted 0021239

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award contracts to the firm WM Québec inc., 2535, 1st street, Sainte-Sophie, Quebec, K4C 1M1, based on the unit prices entered in the tender form, all in accordance with the call for tender documents and its bid submitted on November 25, 2024, as being the only bid received and compliant for the following sections:

• Contract 1: Waste transport and disposal: For an approximate amount of $6,216,140.62 including taxes, excluding royalties payable under the Règlement sur les redevances exigibles pour l’élimination de matières résiduelles;

• Contract 2: Transport and disposal by elimination of sand and debris from the Gatineau wastewater treatment plant: For an approximate amount of $186,397.47 including taxes, excluding royalties payable under the Règlement sur les redevances exigibles pour l’élimination de matières résiduelles.

The contracts begin on January 1, 2025, and will end on December 31, 2025. Funds for this purpose will be taken from the concerned sub-projects, up to the limit of budgetary availability. The treasurer is authorized to provide in the 2025 budget the funds required to give effect to the present. A treasurer's certificate was issued on December 10, 2024, conditionally upon the adoption of the 2025 budget. Adopted 0021240

PROPOSED AND UNANIMOUSLY RESOLVED 0021242 THAT this committee award contracts to the firm 4063538 Canada inc. (Vaillant Excavation), 75-1, chemin Blackburn, Cantley, J8V 3H8, for the service of transport and disposal of contaminated soil, all in accordance with the call for tender documents and its bid submitted on September 5, 2024, as being the lowest bid received and compliant, namely:

• Section 1 – West Sector: for an approximate amount of $695,943.68 including taxes;

• Section 2 – East Sector: for an approximate amount of $1,593,855.31 including taxes.

The contracts will be for a period of two years beginning January 1, 2025, to December 31, 2026. After the first year of the contract, the unit prices will be revised annually, all based on the Consumer Price Index of Statistics Canada. Funds for this purpose will be taken from the concerned budget items up to the limit of budgetary availability. The treasurer is authorized to provide the necessary sums in the budgets for the years 2025 to 2026 to give effect to the present. A treasurer's certificate was issued on December 10, 2024, conditionally upon the adoption of the 2025 budget. Adopted

CONSIDERING THAT this committee, by its resolution number CE-2023-339 of April 26, 2023, awarded two contracts for professional soil characterization and traceability services to the firm HKR Consultation for the period beginning from the date of award and ending December 31, 2023, with the possibility of renewing them for an additional year for the approximate amount of $622,255.05;

CONSIDERING THAT this committee, by its resolution number CE-2023-752 of August 30, 2023, authorized the renewal of the contracts for the period from January 1 to December 31, 2024, for the approximate amount of $622,255.05 subject to indexation according to the CPI;

CONSIDERING THAT article 2.17.1 of the Administrative Clauses booklet mentions that the quantities indicated in the Price Offer are listed for indicative purposes only and therefore may vary upward or downward according to the actual needs of the City during the contract;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the adjustment amount exceeds the limit provided for in the bylaw:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize additional amounts to the firm HKR Consultation, 224, Montée Paiement, Gatineau, Quebec, J8P 6H4, based on the unit prices appearing in the tender form, all in accordance with the call for tender documents 2022 SP 401 for the following sections, namely:

• Section 1 – West Sector: for an amount of $143,718.75 including taxes;

• Section 2 – East Sector: for an amount of $119,574.00 including taxes.

The total revised cost of the contracts, following these adjustments, represents an amount of $863,789.93 including taxes for section 1 and an amount of $644,012.92 including taxes for section 2. Funds for this purpose will be taken from various budget items, up to the limit of available funds.

A treasurer's certificate was issued on December 10, 2024. Adopted

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Signalisation GardaWorld SENC, 2300, rue Émile-Bélanger, Montreal, Quebec, H4R 3J4, for traffic maintenance and work signage services, mainly for short and long-term work, in urban or non-urban environments, for construction sites and/or road incidents, based on the unit and fixed prices entered in the tender form for an approximate total amount of $3,401,882.42 including taxes, all in accordance with the call for tender documents and its bid submitted on November 20, 2024, as being the lowest bid received and compliant. The contract will be for a duration of two years beginning January 1, 2025, with the possibility of renewing it for two additional periods of one year each. If the contract is renewed, the unit prices will be revised, all based on the Consumer Price Index of Statistics Canada. Funds for this purpose will be taken from various budget items, up to the limit of available funds. The treasurer is authorized to provide the necessary sums in the budgets for the years 2025 and 2026 to give effect to the present. A treasurer's certificate was issued on December 10, 2024, conditionally upon the adoption of the 2025 budget. Adopted

CONSIDERING THAT the following firms were awarded a contract for the vehicle rental service for sections A to E, G, L, and M (articles 1.1, 2.1, 5.1, 7.1, 8.1, and 16.1):

0021245 CONSIDERING THAT the prices submitted by the aforementioned firms are valid and that only one optional one-year period is provided for in the contract;

CONSIDERING THAT the Public Works Department wishes to avail itself of the only optional period provided for in the contract;

CONSIDERING THAT the executive committee, by its resolution number CE-2024-735 of October 27, 2024, authorized an additional amount to one of the firms, namely Location Sauvageau inc. (PIVO 2024 SP 008-2) for sections E, G, M (articles 2.1, 7.1, 8.1, and 16.1) in the amount of $100,000.00 including taxes;

CONSIDERING THAT it is difficult to foresee the actual rental demand required by the various departments for the whole of the City, another additional amount proves necessary for the three sections of the contract;

CONSIDERING THAT pursuant to Règlement 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenditures and enter into contracts on behalf of the City of Gatineau, a resolution of the executive committee is necessary since the cumulative amount of additional fees exceeds the 10% limit provided for in the bylaw or is greater than $250,000:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee:

• endorse the modification notices AMC-10367 and 10388 to one of the firms, namely Budget Auto inc. (2024SP008-1) in the amount of $169,731.52 including taxes;

• authorize the Public Works Department to avail itself of the only optional renewal period provided for in the contract, all in accordance with the call for tender documents and the bids submitted on January 16, 2023;

• authorize an additional amount of $518,319.96 including taxes, as part of the contract for the rental of light vehicles for the City of Gatineau. The total cost for this contract represents a cumulative of $2,525,156.86 taxes included. Funds for this purpose will be taken from the various concerned budget items. The treasurer is authorized to provide in the 2025-2026 budget the amounts necessary to give effect to the present. A treasurer's certificate was issued on December 10, 2024, conditionally upon the adoption of the 2025 budget. Adopted

CONSIDERING THAT the Hull sector needs a site for the practice of gymnastics;

CONSIDERING THAT a gymnasium project that would group services for the Aylmer and Hull sectors is in the planning stage;

CONSIDERING THAT the lease for the rental of 183, chemin Freeman expires on December 31, 2024;

CONSIDERING THAT the parties wish to renew the lease of 183, chemin Freeman for the next four years:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize:

• the renewal of the lease of 183, chemin Freeman for the years 2025, 2026, 2027, and 2028;

• the mayor or in her absence the acting mayor and the clerk or in her absence the assistant clerk, to sign the rental lease of 183, chemin Freeman for three years plus a one-year option at the discretion of the City, at the annual cost of $153,482.40 plus taxes, in addition to assuming energy costs estimated at $19,573.76 annually, plus taxes;

• the treasurer to provide in the budget for the years 2025 to 2028, if applicable, the sums necessary for the payments of the rent as well as the energy costs. A treasurer's certificate was issued on December 10, 2024, conditionally upon the adoption of the 2025 budget. Adopted 0021247

CONSIDERING THAT this committee, by its resolution number CE-2022-866, awarded a contract to the firm SNÖ Innovation, 550, rang des Vingt-Cinq Est, St-Bruno-de-Montarville, Quebec, J3V 0G6, for snowmaking services, for an approximate total amount of $326,092.10 including taxes;

CONSIDERING THAT the contract provides, pursuant to article 4 of the "Special Specifications", that the quantities indicated in the tender form are listed for indicative purposes only and may vary upward or downward according to actual needs during the contract, without changing the unit price:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorize:

• an additional amount of $99,000.00 including taxes, to the firm SNÖ Innovation, based on the prices appearing in the Tender Form with indexations, all in accordance with the call for tender documents 2022 SP 225 thus bringing the value of the contract to $425,092.10 including taxes;

• the treasurer to provide in the 2025 budget the amounts necessary to give effect to the present. Funds for this purpose will be taken from the following budget item:

A treasurer's certificate was issued on December 10, 2024, conditionally upon the adoption of the 2025 budget. Adopted

CONSIDERING THAT it is necessary to produce artificial snow for the creation of sculptures and that heavy vehicles are necessary for the development and maintenance of the site at parc Jacques-Cartier Nord, between December 27, 2024, and February 21, 2025, as part of the activities of the 47th edition of Winterlude;

CONSIDERING THAT the noise impact should be of low intensity for the local population and that means will be taken to limit its importance, the noise impact could still exceed the standard of this bylaw:

PROPOSED AND UNANIMOUSLY RESOLVED 0021248 THAT this committee authorize the Events Office of the Arts, Culture and Letters Department, to derogate from article 7 of Règlement 44-2003 concerning noise in the territory of the city of Gatineau for the production of artificial snow, the design and maintenance of the site, 24 hours a day, from December 27, 2024, to February 21, 2025. Adopted

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Perfecson, 39, rue de Valcourt, Gatineau, Quebec, J8T 8G9, for the scenography service for various events and the service of capturing television production of municipal council meetings (meetings held at the salle Jean-Despréz of the Maison du citoyen), based on the hourly rates entered in the tender form for an approximate total amount of $844,307.42 including taxes, all in accordance with the call for tender documents and its bid submitted on November 6, 2024. The contract will be for a duration of two years, starting from the award of the contract. In addition, this committee authorizes the treasurer to provide the necessary sums in the budget for the year 2025-2026 to give effect to the present. Funds for this purpose will be taken from the following budget items:

A treasurer's certificate was issued on December 10, 2024, conditionally upon the adoption of the 2025 budget. Adopted

CONSIDERING THAT the Responsible Procurement Service published on September 10, 2024, on the electronic call for tender system of the government of Quebec a notice of intent to grant a negotiated contract to the identified "unique" supplier pursuant to article 573.3 al.1 (2) of the Loi sur les cités et villes (chapter C-19);

CONSIDERING THAT following the research and verifications carried out, the supplier "Axon Public Safety Canada inc." was the only one able to meet the specified requirements;

CONSIDERING THAT in this context, the City of Gatineau had the obligation to verify that only one supplier met the technical requirements and that there was no alternative solution that could guarantee the supply of "Taser T10" conducted energy weapons, in accordance with the precise needs of the users;

CONSIDERING THAT following this notice of intent, no supplier came forward: 0021249

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee award a contract to the firm Axon Public Safety Canada inc., 222, Bay Street, P.O. Box 53, Suite 3000, Toronto, Ontario, M5K 1E7, for the supply of "Taser T10" conducted energy weapons for a duration of five years for an approximate total amount of $930,860.82 including taxes, based on the unit prices submitted. The contract will be valid from the date of award for a duration of five years. In addition, the treasurer is authorized to provide the necessary sums in the 2025 to 2029 budgets to give effect to the present. Funds for this purpose will be taken from the following budget item:

A treasurer's certificate was issued on December 10, 2024. Adopted

CONSIDERING THAT this committee, by its resolution number CE-2019-844 of November 27, 2019, adopted a disaster victim service agreement between the Société canadienne de la Croix-Rouge, division du Québec and the City of Gatineau, that it came into effect on December 2, 2019, and that this agreement was valid until December 2, 2022;

CONSIDERING THAT an amendment to this agreement was adopted by this committee by its resolution number CE-2022-930 of November 23, 2022, renewing the agreement for an additional year, that it came into effect on December 2, 2022, and that this agreement was valid until December 2, 2023;

CONSIDERING THAT the Société canadienne de la Croix-Rouge managed disaster victims for the City of Gatineau during the floods of 2017, 2019, and 2023;

CONSIDERING THAT the spring 2023 flood in Gatineau is a disaster eligible for the general financial assistance program for disasters offered by the ministère de la Sécurité publique AM.0025-2023;

CONSIDERING THAT in 2023, the Société canadienne de la Croix-Rouge implemented measures to provide services to disaster victims;

CONSIDERING THAT under section 5.2.2 of the agreement, the Société canadienne de la Croix-Rouge billed the City of Gatineau for expenses related to the provision of services to disaster victims as well as expenses incurred related to human and material resources used and associated with the provision of this aid:

PROPOSED AND UNANIMOUSLY RESOLVED THAT the treasurer is authorized to issue a check for the reimbursement of expenses to the Société canadienne de la Croix-Rouge in connection with the 2023 floods, upon presentation of invoice number CRC-F-105467, in the amount of $390,362.43 including taxes. The funds for this purpose will be taken from budget item 0516 - 10131.01 – 69420. A treasurer's certificate was issued on December 10, 2024. Adopted. Mayor Maude Marquis-Bissonnette declares her potential conflict of interest on this item and declares that she will not participate in the deliberations, will refrain from voting, or attempting to influence the vote on this item.

CONSIDERING THAT the City of Gatineau wishes to maintain its civil insurance coverage to protect itself in the event of a lawsuit;

CONSIDERING THAT the Union des municipalités du Québec has awarded a contract;

CONSIDERING THAT the City of Gatineau adopted resolution number CE-2024-736 of October 29, 2024, and committed to paying the civil liability insurance premium to the firm AON for an approximate total amount of $372,436.00 including taxes in order to remain insured during the negotiation of the civil insurance contract;

CONSIDERING THAT the Group has proceeded with the renewal for the annual contract for the period from November 1, 2024, to November 1, 2025:

PROPOSED AND UNANIMOUSLY RESOLVED THAT the preamble be an integral part hereof as if recited at length;

THAT the City: • commits to paying the civil liability insurance premium to the firm AON for an additional amount of $274,062, bringing the total to $647,038 including taxes; • commits to adjusting the fees to the UMQ, for an amount corresponding to 1% of the premiums paid;

THAT a copy of this resolution be transmitted to the Union des municipalités du Québec.

The funds for this purpose will be taken from the following budget items, up to the limit of available funds:

A treasurer's certificate was issued on December 10, 2024. Adopted. Mayor Maude Marquis-Bissonnette declares her potential conflict of interest on this item and declares that she will not participate in the deliberations, will refrain from voting, or attempting to influence the vote on this item.

CONSIDERING THAT the following firm was awarded a contract:

CONSIDERING THAT the prices submitted by the aforementioned firm are valid and that an optional period of three years is provided for in the contract;

CONSIDERING THAT the Information Technology Department wishes to avail itself of the only optional period provided for in the contract:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the management of the Information Technology Department to avail itself of the only three-year optional period provided for in the contract, all in accordance with the call for tender documents.

The funds for this purpose will be taken from the following budget item:

The treasurer is authorized to provide in the budgets for the years 2025 to 2027 the amounts necessary to follow up on this. A treasurer's certificate was issued on December 10, 2024, conditional upon the adoption of the 2025 budget. Adopted.

CONSIDERING THAT this committee, by its resolution number CE-2023-342, approved the memorandum of understanding between the City of Gatineau and the Centre de services scolaire des Draveurs for the beautification of the École du Cheval-Blanc schoolyard;

CONSIDERING THAT the École du Cheval-Blanc falls under the Centre de services scolaire des Draveurs;

CONSIDERING THAT the École du Cheval-Blanc is still planning the beautification work initially approved;

CONSIDERING THAT due to the increase in the cost of materials, the École du Cheval-Blanc, through the school administration, has made a new grant request in order to complete its project;

CONSIDERING THAT Councillor Jean Lessard, through his discretionary budget, wishes to contribute an additional sum of $5,000 to the École du Cheval-Blanc schoolyard beautification project:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • adopts the amendment to the 2023 memorandum of understanding between the City of Gatineau and the Centre de services scolaire des Draveurs in order to provide an additional grant of $5,000 for a total of $20,000 to support the École du Cheval-Blanc schoolyard development project, coming from the discretionary budget of Councillor Jean Lessard, Rivière-Blanche electoral district, and the discretionary budget of Councillor Mario Aubé, Masson-Angers electoral district; • authorizes the mayor or in her absence the acting mayor and the clerk or in her absence the assistant clerk or the deputy clerk to sign the amendment to the memorandum of understanding; • authorizes the treasurer to make the required accounting entries to follow up on this and to issue a check for $20,000 payable to the Centre de services scolaire des Draveurs, to the attention of Ms. Manon Dufour, Director General, at 200, boulevard Maloney Est, Gatineau, Québec, J8P 1K3, upon presentation of a purchase order prepared by the Centre de services de Gatineau. A treasurer's certificate was issued on December 10, 2024. Adopted.

CONSIDERING THAT the École du Vallon is planning certain schoolyard development work;

CONSIDERING THAT the École du Vallon falls under the Centre de services scolaire des Draveurs;

CONSIDERING THAT the École du Vallon, through the school administration, has made a grant request;

CONSIDERING THAT Mr. Louis Sabourin, councillor for the Limbour district, wishes to contribute to the École du Vallon schoolyard beautification project through his discretionary budget and the surplus of the former City of Gatineau:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee: • approves the memorandum of understanding to be entered into between the City of Gatineau and the Centre de services scolaire des Draveurs; • authorizes the mayor or in her absence the acting mayor and the clerk or in her absence the assistant clerk or the deputy clerk to sign the agreement between the Centre de services scolaire des Draveurs and the City of Gatineau; • agrees to pay the Centre de services scolaire des Draveurs a grant of $10,000 to support the École du Vallon schoolyard development project, coming from the budget of the surplus of the former City of Gatineau, Limbour district, as well as the discretionary budget of the councillor for the Limbour electoral district, Louis Sabourin; • authorizes the treasurer to make the required accounting entries to follow up on this and to issue a check for $10,000 payable to the Centre de services scolaire des Draveurs, to the attention of Ms. Manon Dufour, Director General, at 200, boulevard Maloney Est, Gatineau, Québec, J8P 1K3, upon presentation of an accounts payable document prepared by the Centre de services de Gatineau. A treasurer's certificate was issued on December 10, 2024. Adopted.

CONSIDERING THAT the City of Gatineau uses four products from the firm PG Solutions inc. for municipal court management, recreation management, preventive fleet management, and waste collection asset inventory management;

CONSIDERING THAT the software and software package maintenance contracts with the firm PG Solutions inc. will expire on December 31, 2024;

CONSIDERING THAT it is appropriate to have a maintenance contract for these software and software packages and that the firm PG Solutions inc. is the only one able to provide the maintenance services;

CONSIDERING THAT under section 573.3 paragraphs 6 a) and b) of the Loi sur les cités et villes, the provisions applicable to the awarding of contracts do not apply to a contract whose object stems from the use of a software package or software and aims to ensure compatibility with existing systems, software packages, or software and the protection of exclusive rights such as copyrights, patents, and exclusive licenses:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the maintenance and usage contract for software and software packages with the firm PG Solutions inc., 217, avenue Léonidas, bureau 13, Rimouski, Québec, G5L 2T5, from January 1 to December 31, 2025, for a total amount of $321,739.14 including taxes.

The treasurer is authorized to pay the invoices resulting from the maintenance and usage contract for software and software packages upon presentation of supporting documents provided by the Information Technology Department. Furthermore, this committee mandates the director of the Information Technology Department to sign all documents to give full effect to this resolution. The treasurer is also authorized to provide in the 2025 budget the sums necessary to follow up on this.

A treasurer's certificate was issued on December 10, 2024, conditional upon the adoption of the 2025 budget. Adopted.

CONSIDERING THAT the Responsible Procurement Service published on November 15, 2024, on the Quebec government's electronic tendering system, a notice of intent to award a mutual agreement contract to the identified "unique" supplier under section 573.3 par. 1 (2) of the Loi sur les cités et villes (chapter C-19);

CONSIDERING THAT following the research and verifications carried out, the supplier "Boivin & Gauvin" was the only one able to meet the specified requirements;

CONSIDERING THAT in this context, the City of Gatineau had the obligation to verify that only one supplier met the technical requirements and that there was no alternative solution that could guarantee the supply and delivery of F-500 encapsulator agent, in accordance with the precise needs of the users;

CONSIDERING THAT following this notice of intent, no supplier came forward:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee awards a contract to the firm Boivin & Gauvin, 4655, rue Charles-Malhiot, Trois-Rivières, Québec, G9B 0V4, for the supply and delivery of F-500 encapsulator for a duration of three years for an approximate total amount of $300,084.75 including taxes, based on the unit prices submitted. The contract will be valid from the date of award for a duration of three years. Furthermore, the treasurer is authorized to provide the necessary sums in the 2026 and 2027 budgets to follow up on this.

The funds for this purpose will be taken from the following budget item:

A treasurer's certificate was issued on December 10, 2024, conditional upon the adoption of the 2025 budget. Adopted.

CONSIDERING THAT under Bylaw number 816-2017 concerning the delegation of power of the executive committee to certain officials including the power to authorize expenses and to enter into contracts on behalf of the City of Gatineau, salary expenses associated with a work overload of more than $250,000 must be submitted to the executive committee;

CONSIDERING THAT the Human Resources Department was authorized to extend three temporary work overloads in connection with the PIVO project;

CONSIDERING THAT the expense of $282,007 associated with the extension of these three work overloads means that the total amount per work overload is greater than the sum of $250,000:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the expense of $282,007 associated with the extension of these three temporary work overloads in connection with the PIVO project. The funds for this purpose will be taken from the budget item of the department concerned. A treasurer's certificate was issued on December 10, 2024, conditional upon the adoption of the 2025 budget. Adopted.

CONSIDERING THAT the collective agreement for police officers expires on December 31, 2025;

CONSIDERING THAT it is required to proceed with its renewal under the Loi concernant le régime de négociation des conventions collectives et de règlement des différends dans le secteur municipal;

CONSIDERING THAT it is required to grant a negotiation mandate to the employer's negotiating committee in order to begin talks with the Brotherhood:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee mandates the administration to negotiate the terms of the next collective agreement to be entered into between the City of Gatineau and the Fraternité des policiers et policières de Gatineau inc. according to recommendation CE-RH-2024-011. Adopted.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee awards contracts to the firm IPL North America inc., 140, rue Commerciale, Saint-Damien-De-Buckland, Québec, G0R 2Y0, for the purchase of rolling bins for waste collection for a period of one year for an amount of $795,802.57 including taxes, all in accordance with the call for tender documents and its submission filed on November 18, 2024, as being the lowest submission received and compliant for all sections.

The contract will begin on January 1, 2025, with the possibility of renewing it for an additional one-year period. This would bring the total value of the contract to $1,591,605.14 including taxes. Authorize the Water and Waste Management Department to avail itself of the optional year provided for in the contract, if necessary. After the first year of the contract, the unit prices will be revised annually, all based on the Consumer Price Index of Statistics Canada. The treasurer is authorized to provide in the budgets for the years 2025 to 2026 the amounts necessary to follow up on this. The funds for this purpose will be taken from the relevant budget items. A treasurer's certificate was issued on December 10, 2024. Adopted.

CONSIDERING THAT the maintenance, support, and update contract for police and fire management, communication, and information software ends on December 31, 2024;

CONSIDERING THAT it is essential for the City of Gatineau to have a maintenance, support, and update contract for these police and fire communication and information software, and that the company Versaterm inc. is the only one able to provide the maintenance and update services;

CONSIDERING THAT under section 573.3 paragraphs 6 a) and b) of the Loi sur les cités et villes, the provisions applicable to the awarding of contracts do not apply to a contract whose object stems from the use of a software package or software and aims to ensure compatibility with existing systems, software packages, or software and the protection of exclusive rights such as copyrights, patents, and exclusive licenses:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee agrees to renew the maintenance, support, and update contract for police and fire management, communication, and information software with the firm Versaterm inc., 2300, avenue Carling, Ottawa, Ontario, K2B 7G1, from January 1, 2025, to December 31, 2025, in the amount of $456,785.68 including taxes. Furthermore, this committee authorizes the treasurer: • to pay the invoices resulting from the maintenance, support, and update contract for police and fire management, communication, and information software upon presentation of supporting documents provided by the Police Department; • to provide in the 2025 budget the sums necessary to follow up on this.

The funds for this purpose will be taken from the relevant budget items, up to the limit of available budget funds. A treasurer's certificate was issued on December 10, 2024, conditional upon the adoption of the 2025 budget. Adopted.

CONSIDERING THAT this committee, by its resolution number CE-2023-889 of October 18, 2023, awarded a contract to the firm Perfecson, 39, rue Valcourt, unité 1, Gatineau, Québec, J8T 8G9, for scenography service for various events, based on the unit prices appearing in the submission form, for an approximate total amount for one year of $397,825.00 including taxes;

CONSIDERING THAT additions and modifications made to the call for tenders for the renewal of the scenography service contract forced the Arts, Culture, and Letters Department (SACL), in agreement with Perfecson and the Responsible Procurement Service, to extend the original contract, and in order to cover this additional period, the 10% additional tolerance on the contract was used;

CONSIDERING THAT numerous invoices related to services offered by Perfecson to other municipal departments were charged to the SACL contract, thus using the space provided for the latter's needs. To be able to continue the scenography service agreement until the award of the new contract to the executive committee, it is necessary to proceed with a contract modification notice (AMC) in the amount of $149,008.75 taxes included. Indeed, expenses incurred under this contract are awaiting payment, since the entirety of the sums in the contract has been used:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes an additional amount of $149,008.75 taxes included, to the firm Perfecson, for scenography service for various events based on the hourly rates entered in the original submission form of the 2023 SP 380 call for tenders.

The funds for this purpose will be taken from the following budget items:

A treasurer's certificate was issued on December 10, 2024. Adopted.

CONSIDERING THAT this committee, by its resolution number CE-2023-338 of April 26, 2023, awarded a contract to the firm Uniroc inc., 5605, route Arthur-Sauvé, Mirabel, Québec, J7N 2R4, for section 2, concerning the transport and disposal of contaminated soil, for an approximate amount of $739,001.70 including taxes;

CONSIDERING THAT this committee, by its resolution number CE-2023-858 of October 11, 2023, authorized the renewal of the contract for the period from January 1, 2024, to December 31, 2024;

CONSIDERING THAT in section 8 of the "Special Specifications," the quantities indicated in the submission form are listed for information purposes only and may vary upwards or downwards according to actual needs during the contract:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes an additional amount of $178,071.19 including taxes, to the firm Uniroc inc., 5605, route Arthur-Sauvé, Mirabel, Québec, J7N 2R4, based on the unit prices appearing in the submission form with indexations, all in accordance with the 2022 SP 402 call for tender documents, thus bringing the value of the contract to $1,656,074.59 including taxes.

The funds for this purpose will be taken from the following budget item:

A treasurer's certificate was issued on December 10, 2024. Adopted.

CONSIDERING THAT the City of Gatineau uses the G+ software package from the firm Modellium inc. to assess and keep up to date the property values of buildings in the territory, in combination with the ÉquivalNet system;

CONSIDERING THAT the G+ software package maintenance contract with the firm Modellium inc. will expire on December 31, 2024;

CONSIDERING THAT it is appropriate to have a maintenance contract for the G+ software package and that the firm Modellium inc. is the only one able to provide the maintenance and update services for the software package;

CONSIDERING THAT under section 573.3 paragraphs 6 a) and b) of the Loi sur les cités et villes, the provisions applicable to the awarding of contracts do not apply to a contract whose object stems from the use of a software package or software and aims to ensure compatibility with existing systems, software packages, or software and the protection of exclusive rights such as copyrights, patents, and exclusive licenses:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes a maintenance and support contract for the G+ property assessment software package to the firm Modellium inc., located at 1020, rue Bouvier, suite 400, Québec, Québec, G2K 0K9, from January 1 to December 31, 2025, in the total amount of $255,244.50 including taxes. The treasurer is authorized to provide in the 2025 budget the sums necessary to follow up on this. The funds for this purpose will be taken from sub-project 10125.01 – 0239 Assessment Department – 63410 Maintenance and repair of furniture and computer equipment, up to the limit of available budget funds. A treasurer's certificate was issued on December 10, 2024, conditional upon the adoption of the 2025 budget. Adopted.

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee awards a contract to the organization Le Gite Ami, 85, rue Morin, Gatineau, Québec, J8X 0A1, for site management and intervention service for homeless individuals, for an approximate total amount of $802,514.28 before taxes, all in accordance with the call for tender documents and its revised submission filed on December 5, as being the only submission received and compliant. After the first year of the contract, the unit prices will be revised annually, all based on the Consumer Price Index of Statistics Canada. The total cost of the contract may not exceed the sum of $999,999.99.

The treasurer is authorized to provide in the 2025 to 2026 budgets the amounts necessary to follow up on this. The funds for this purpose will be taken from the following budget item:

A treasurer's certificate was issued on December 10, 2024, conditional upon the adoption of the 2025 budget. Adopted.

CONSIDERING THAT under Bylaw number 816-2017 concerning the delegation of power of the executive committee to certain officials including the power to authorize expenses and to enter into contracts on behalf of the City of Gatineau, salary expenses associated with a work overload of more than $250,000 must be submitted to the executive committee;

CONSIDERING THAT the expense of $385,186 granted for the creation of this work overload means that the total amount is greater than the sum of $250,000;

CONSIDERING THAT the Human Resources Department was authorized to create a temporary work overload position as manager, financing and control of the Finance Department for a duration of 36 months:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee accepts the creation of a work overload position as manager, financing and control of the Finance Department for a duration of 36 months. The funds for this purpose will be taken from the budget item of the department concerned. A treasurer's certificate was issued on December 10, 2024. Adopted.

CONSIDERING the conclusions of the investigation conducted by the representatives of the City of Gatineau;

CONSIDERING THAT the fault committed by employee number 113705 has irreparably broken the bond of trust between the latter and the City;

CONSIDERING all the facts as well as the current state of jurisprudence in this matter;

CONSIDERING THAT the representatives of the Human Resources Department and the department concerned authorize the conclusions following the investigation:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee authorizes the dismissal of employee number 113705. Adopted.

CONSIDERING THAT due to its payroll, the City of Gatineau is subject to the retrospective rating plan at the Commission des normes, de l’équité, de la santé et de la sécurité du travail (CNESST);

CONSIDERING THAT the Règlement sur le financement provides that the employer, subject to the retrospective mode, must send to the CNESST, before December 15 of the year preceding the contribution year, a notice of its choice to assume, for this contribution year, the total cost of an accident or occupational disease, up to a limit, for each of them, of an amount equivalent to 1.5; 2; 2.5; 3; 4; 5; 6; 7; 8 or 9 times the maximum insurable annual salary ($98,000) of the contribution year;

CONSIDERING THAT the Human Resources Department mandated the firm Optimum Actuaires & Conseillers inc. to perform the financial analysis of the choice of limit;

CONSIDERING THAT the firm Optimum Actuaires & Conseillers inc., the Finance Department, and the Human Resources Department recommend setting the choice of limit per claim at nine times the maximum annual insurable salary, i.e., $882,000:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee accepts: • to set the limit per injury at nine times the maximum annual insurable salary per claim for the 2025 contribution year. • that the interim director of the Human Resources Department be authorized to sign the documents necessary for the attestation of the choice of limit per claim, in order to follow up on this and to act as a representative before the Commission des normes, de l’équité, de la santé et de la sécurité du travail. Adopted.