2024.05.14 – Special meeting of the City of Gatineau executive committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Tuesday, May 14 at 1:55 p.m. at which are

Adoption of the 2024 Integrated Downtown Action Plan

CONSIDERING THAT the economic structure of downtown Gatineau is essentially based on the public service and that it has been severely affected and weakened by the effects of the pandemic, particularly due to this dependence on the presence of public servants, the generalization of telework, and the decline in traffic;

CONSIDERING THAT three studies were conducted by the Bureau de coordination du centre-ville (BCCV) to respond to this issue, namely a study on economic diversification by the Observatoire en développement de l’Outaouais (ODO), a study on the perception and identity of the downtown area (Léger), and a study on the portrait and comparison between different downtowns (Altus);

CONSIDERING THAT these studies highlight findings and avenues for action and underscore the need for a strong and better-structured intervention in the downtown area, particularly in terms of economic diversification;

CONSIDERING THAT the results of these studies were shared with the members of the Table de concertation du centre-ville as well as with the members of the CDE and the CDTH on February 2, 2024, and that a commitment was made to return to the municipal council with a work plan to respond to the avenues for action proposed by the ODO;

CONSIDERING THAT a working committee composed of members of the Table de concertation du centre-ville was set up to select promising actions that can be implemented quickly, taking into account actions already underway and planned;

CONSIDERING THAT the preliminary results of this work were discussed in the presentation to the plenary committee on April 23, 2024, and that during this presentation, council members expressed that the additional efforts required downtown act in complementarity with the actions taken in other sectors of the municipality and that the ripple effect of this downtown reflex could also bear fruit on other commercial arteries of the economic ecosystem of the City of Gatineau by including them in a global reflection;

CONSIDERING THAT during the plenary committee of April 23, 2024, the preliminary results of the working committee's work were shared with the members of the municipal council;

CONSIDERING THAT it is desirable that the additional efforts required downtown act in complementarity with the actions taken by the City and can even serve as a lever in other sectors of the municipality;

CONSIDERING THAT the ripple effect of this downtown reflex could, for example, bear fruit on other commercial arteries of the economic ecosystem of the City of Gatineau;

CONSIDERING THAT, in parallel, municipal services will continue the efforts contained in the 2024 annual action plan:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends to the council:

• to adopt the downtown work plan which provides for municipal actions in 2024 supporting the revival reflex and prioritization of actions downtown; • to mandate the administration to propose, within the framework of the 2025 budget study, priority actions favoring economic diversification by specifying indicators, investments, and governance.

A treasurer's certificate was issued on May 12, 2024. This executive committee recommendation comes into effect on the day of its approval by resolution of the municipal council.

Authorization to modify 2023-2027 temporary public market agreements

CONSIDERING THAT the City of Gatineau recognizes the role of organizations in supporting public markets;

CONSIDERING THAT two organizations, ALÉO and MFB, have expressed their interest in managing the two new temporary public markets in the Buckingham and Masson-Angers sectors;

CONSIDERING THAT no changes have been made to the budget already adopted in 2023 for the five-year period (2023-2027);

CONSIDERING THAT the agreements for the six public markets on the territory of the City of Gatineau must be harmonized under a single template or model;

CONSIDERING THAT the organizations targeted by the modification of the 2023-2027 agreements for public markets in the Aylmer, Hull, and Gatineau sectors were informed by the SUDD-HPE of the intention to make the necessary changes;

CONSIDERING THAT the Vieux-Hull market will return to the downtown area at the Théâtre de l’Île (Place de la francophonie) for the 2024-2027 period;

CONSIDERING THAT the Notre-Dame market will return to 330, rue Notre-Dame for the 2024-2027 period;

CONSIDERING THAT the Vieux-Aylmer market will be managed by a new organization, La Corporation du défilé du père Noël;

CONSIDERING THAT coordination is necessary between the Police Service, the Fire Safety Service, the Public Works Service, and the service centers to respond to requests:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends to the council:

• to accept the modifications made and authorize the signing of the modified agreement with the Marché du Vieux-Aylmer for a duration of five years (2023-2027); • to accept the modifications made and authorize the signing of the modified agreement with the Marché du Vieux-Hull for a duration of five years (2023-2027); • to accept the modifications made and authorize the signing of the modified agreement with the Marché du Plateau for a duration of five years (2023-2027); • to accept the modifications made and authorize the signing of the modified agreement with the Marché Notre-Dame for a duration of five years (2023-2027); • to authorize the mayor or, in their absence, the acting mayor and the clerk or, in their absence, the deputy clerk or assistant clerk to sign any document necessary to give full effect to this resolution; • to authorize the treasurer to issue checks according to the provisions included in the agreements and upon recommendation of the SUDD.

A treasurer's certificate was issued on May 12, 2024. This executive committee recommendation comes into effect on the day of its approval by resolution of the municipal council.

Application and authorization for the Quebec Ministry of Transport's New Mobility Assistance Program

CONSIDERING THAT the Employee Travel Management Plan was developed and implemented within the framework of the City of Gatineau's Sustainable Travel Plan and aims to ensure the City's leadership in sustainable mobility;

CONSIDERING THAT the City of Gatineau is at the origin of the creation of the organization MOBI-O following the development of the Travel Management Strategy for Gatineau and its region (SGDG) carried out from 2008 to 2010;

CONSIDERING THAT MOBI-O is a non-profit organization (NPO) and its mission is to promote the development, implementation, and promotion of sustainable mobility solutions;

CONSIDERING THAT several actions of the 2015-2018 Employee Travel Management Plan will be implemented in 2024 within the framework of the partnership agreement with MOBI-O for the realization of sustainable travel projects ratified by resolution number CM-2023-894 of November 14, 2023;

CONSIDERING THAT the Quebec Ministry of Transport and Sustainable Mobility offers a new mobility assistance program covering 75% of the total value of the proposal, capped at $75,000, to finance the implementation of actions resulting from an employee travel management plan over two years;

CONSIDERING THAT the 25% contribution requested within the framework of the program can be covered by the amount committed for the year 2024 within the framework of the agreement ratified by resolution number CM-2023-894:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends to the council:

• to approve the submission of a financial assistance request of $75,000 on behalf of the City of Gatineau to the new mobility assistance program for the implementation of actions resulting from the City of Gatineau's 2015-2018 Employee Travel Management Plan during the years 2024 and 2025; • in the event of a favorable response to the funding request, to approve the enhancement of MOBI-O services for the implementation of employee travel management actions in 2024, initially planned within the framework of the agreement ratified by resolution number CM-2023-894; • to authorize the mayor or, in their absence, the acting mayor or the clerk or, in their absence, the deputy clerk or assistant clerk to sign the financial assistance agreement as well as all documents related to this agreement.

This executive committee recommendation comes into effect on the day of its approval by resolution of the municipal council.

Agreement and request for municipal services for the Vertigo integrated project

CONSIDERING THAT the company Les Entreprises RGMSP Ltée has filed a request to proceed, at its own expense and in compliance with current regulations, with the installation of municipal services to serve the integrated residential project Vertigo located at 318, chemin Freeman;

CONSIDERING THAT an agreement must be signed between the City of Gatineau and the company Les Entreprises RGMSP Ltée to establish the guidelines governing the construction of municipal services in the integrated residential project Vertigo located at 318, chemin Freeman:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends to the council:

• to accept the agreement to be entered into between the City of Gatineau and the company Les Entreprises RGMSP Ltée concerning the integrated residential project Vertigo located at 318, chemin Freeman, shown on the overall plan prepared by the firm Les Services EXP inc., bearing the number G-2024-013-01; • to ratify the request presented by the aforementioned company to build, at its own expense and in compliance with the current regulations of the City of Gatineau (bylaws numbers 98-2003 and 99-2003 and their amendments), the municipal services required to serve the project; • to notify the Ministry of the Environment, the Fight against Climate Change, Wildlife and Parks that the City of Gatineau does not oppose the issuance of the authorization required for the installation of municipal services in this project; • to attest that the existing water and sewer networks are capable of serving the project mentioned above and comply with the various infrastructure master plans; • to authorize the aforementioned company to have prepared, also at its own expense, the specifications and plans necessary for the execution of the work alluded to above by the firm Les Services EXP inc.; • to endorse the request of the aforementioned company aimed at entrusting the supervision, with residence, of the aforementioned work to the firm Les Services EXP inc. and that the resulting expense be assumed by this company; • to accept the recommendation of the aforementioned company to retain the services of the firm Les Services EXP inc. to perform quality control of materials and that the resulting expense be assumed by this company; • to require that the company, its assigns and legal heirs cede to the City of Gatineau, free of charge, the municipal services and the easements required in this project; • to authorize the mayor or, in their absence, the acting mayor and the clerk or, in their absence, the deputy clerk or assistant clerk to sign the agreement, the contract relating to the obtaining of the easements subject of this, all as they will appear on the final plans that will be filed at the Land Registry Office.

This executive committee recommendation comes into effect on the day of its approval by resolution of the municipal council.

2024 SP 197 - Negotiated agreement with the Association de Soccer de Gatineau

CONSIDERING THAT the Service of Leisure, Sports and Community Development and the Association de Soccer de Gatineau wish to renew their negotiated agreement for the years 2024, 2025, and 2026:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends to the council:

• to authorize the negotiated agreement between the City of Gatineau and the Association de Soccer de Gatineau; • to authorize the mayor or, in their absence, the acting mayor and the clerk or, in their absence, the deputy clerk or assistant clerk to sign the agreement; • to authorize the treasurer to issue payments to the maximum amount of $98,799.27 in 2024, $100,775.25 in 2025, and $102,790.76 in 2026 to the Association de Soccer de Gatineau, located at 100, rue Morency, Gatineau, Quebec, J8T 2A1 according to the payments provided for in the agreement. The funds will be taken from budget item 62360-10150.01 Management of protocols and use of platforms.

A treasurer's certificate was issued on May 12, 2024. This executive committee recommendation comes into effect on the day of its approval by resolution of the municipal council.

Adoption of the 2024-2026 Downtown Heritage Enhancement Action Plan

CONSIDERING THAT during its session of January 31, 2022, the municipal council adopted the revival plan for the heart of downtown Gatineau which includes an experiential project in which heritage is identified as a revival element (CM-2022-90);

CONSIDERING THAT the 2022-2023 work plan of the Commission on Arts, Culture, Letters and Heritage provided for a reflection on intervention priorities regarding the enhancement of cultural heritage for the downtown area;

CONSIDERING THAT during its session of February 14, 2023, the City adopted the 2023 downtown action plan which provides for the development of an action plan enhancing heritage in the downtown area (CM-2023-94);

CONSIDERING THAT the consultation and development process for the 2024-2026 downtown heritage enhancement action plan was led by the Service of Arts, Culture and Letters in collaboration with 12 partner organizations and 14 municipal services;

CONSIDERING THAT during its session of November 14, 2023, the City adopted its new Cultural Policy which gives a large place to heritage as a pillar of Gatineau's cultural identity (CM-2023-902);

CONSIDERING THAT during its session of December 6, 2023, the Commission on Arts, Culture, Letters and Heritage recommends to the municipal council the adoption of the 2024-2026 downtown heritage enhancement action plan (CACLP-2023-06):

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends to the council:

• to adopt the 2024-2026 downtown heritage enhancement action plan; • to mandate the Service of Arts, Culture and Letters to ensure the implementation of the action plan in collaboration with the concerned municipal services; • to authorize the treasurer to transfer any annual balance of the 2024, 2025, and 2026 action plan to subsequent years; • to authorize the treasurer to reallocate in 2024 an amount of $25,000 assigned to action 6.6. of the EDC 2021-2023 action plan of the 2021-2023 Cultural Policy to action 3.3 of the 2024-2026 downtown heritage enhancement action plan.

A treasurer's certificate was issued on May 12, 2024. This executive committee recommendation comes into effect on the day of its approval by resolution of the municipal council.

City of Gatineau participation in the Igloofest event

CONSIDERING THAT the Igloofest event wishes to present a 3rd electronic music event in Quebec by targeting the Gatineau/Ottawa market for it;

CONSIDERING THAT the development of events during the winter season is an objective of the revival plan for the heart of downtown, thus having the potential to attract citizens and tourists there;

CONSIDERING THAT the City wishes to host the Igloofest event, which is a recognized trademark in the field of electronic music, from February 14 to 16, 2025;

CONSIDERING THAT the event will be part of the City of Gatineau's winter programming and will take place from February 14 to 16, 2025, on the site of Place des festivals;

CONSIDERING THAT the event will be complementary to the activities of the Domaine des Flocons at Jacques-Cartier Park;

CONSIDERING THAT during the meeting of February 23, 2024, the members of the Table de concertation sur les événements unanimously supported the funding of the first edition of Igloofest in February 2025 on the site of Place des festivals:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends to the council:

• to authorize the Service of Arts, Culture and Letters to use a maximum amount of $175,000 from the 2024 enhancement of $600,000 provided for in the budget of the revival plan for the heart of downtown Gatineau - Enhancement and flexibility of funds from the Major Events Support Program - Four-season animation - For the presentation of the event in collaboration with Tourisme Outaouais and Canadian Heritage; • to approve the financial contribution and the services detailed in Appendix C of the protocol; • to authorize the treasurer to:

• pay the expenses for costly services incurred within the framework of the organization of the event and which are provided for by the City in the support in services registered in the memorandum of understanding;
• make the necessary payments to the organization, upon supporting documents prepared by the Service of Arts, Culture and Letters. The funds will be taken from budget item 69410-10031.01 ART EVENT - Other festivals;
• pay an additional maximum sum of $5,000 for a traffic, origin, and customer satisfaction study mandatory within the framework of the agreement.

In case of exceptional circumstances determined by the City, the contribution in services could be higher than the forecasts, while respecting the established limits. The Events Office may, in these circumstances, reimburse invoices to the organization, upon presentation of supporting documents, or pay suppliers, if applicable, to authorize the management of the Service of Arts, Culture and Letters or its representatives to sign the memorandum of understanding as well as any other modification or amendment to the memorandum of understanding with the organization.

A treasurer's certificate was issued on May 12, 2024. This executive committee recommendation comes into effect on the day of its approval by resolution of the municipal council.

City of Gatineau participation in 'Courons Gatineau'

CONSIDERING THAT this draft resolution is specific to the new event "Courons Gatineau", which will take place on September 28, 2024;

CONSIDERING THAT a first draft resolution for support for 2024 events was presented to this council on September 19 last (CM-2023-745), for support for 10 events taking place between January and April;

CONSIDERING THAT a second resolution was adopted on January 23 (CM-2024-49) for 30 events;

CONSIDERING THAT a last resolution will be presented in June for support for 10 autumn events to complete the year 2024;

CONSIDERING the great popularity of running events and the wish expressed by many citizens to take part in such an event in Gatineau;

CONSIDERING THAT the Gatineau Loppet team, which has great experience in organizing major events, wishes to take charge of the organization of such an event as of 2024;

CONSIDERING THAT the route planned on rue Jacques-Cartier would contribute to the enhancement of this artery where significant sums have been invested in the last decade to revitalize the banks:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends to the council:

• to approve the financial contribution to the "Courons Gatineau" event as well as the services detailed in Appendix A within the framework of the Major Events Support Program (PSGÉ) for the year 2024; • to authorize the treasurer to:

• pay the expenses for costly services incurred within the framework of the organization of the event and which are provided for by the City in the support in services registered in the memorandum of understanding;
• make the payments detailed in Appendix A, prepared by the Service of Arts, Culture and Letters; the funds will be taken from budget item 69410-10031.01 ART EVENT - Other festivals.

In case of exceptional circumstances determined by the City, the contribution in services could be higher than the forecasts, while respecting the established limits to the support programs. The Events Office may, in these circumstances, reimburse invoices to the targeted organizations, upon presentation of supporting documents, or pay suppliers, if applicable:

• to authorize the Police Service – Parking Section, adult school brigade, and animal control to:

• provide free or billable parking spaces in certain municipal parking lots;
• move permit holders to time-limited parking lots or to parking meters (paid spaces);
• make all arrangements required for the smooth running of the activities concerned; • to authorize the management of the Service of Arts, Culture and Letters or its representatives to sign the memorandum of understanding as well as any other modification or amendment to the memorandum of understanding with the organization.

A treasurer's certificate was issued on May 12, 2024. This executive committee recommendation comes into effect on the day of its approval by resolution of the municipal council.

Bylaw 924-1-2024 amending Bylaw 924-2022 to increase spending and borrowing for the Aylmer police station

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends to the council to adopt Bylaw number 924-1-2024 amending Bylaw number 924-2022 with the goal of increasing the expenditure and borrowing by $8,200,000 to carry out the project of the new police station in the Aylmer sector.

This executive committee recommendation comes into effect on the day of its approval by resolution of the municipal council.

Bylaw 949-2024 regarding the division of Gatineau's territory into 19 electoral districts

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends to the council to adopt Bylaw number 949-2024 concerning the division of the territory of the city of Gatineau into 19 electoral districts.

This executive committee recommendation comes into effect on the day of its approval by resolution of the municipal council.

Agreement regarding the collection of the passenger vehicle registration tax

CONSIDERING THAT the Cities and Towns Act (LCV) and the Municipal Code of Quebec (CM) have been amended to allow local municipalities on whose territory a public transit company has jurisdiction under the Act respecting public transit companies as well as RCMs that declare their jurisdiction in matters of public transit to impose, by bylaw, a tax on the registration of any passenger vehicle in the name of a person whose address registered in the register of the Société de l’assurance automobile du Québec (SAAQ) corresponds to a place located on its territory;

CONSIDERING THAT this tax must be intended for the financing of public transit;

CONSIDERING THAT the council submitted a letter of intent to the SAAQ to implement a registration tax to the council of February 20, 2024;

CONSIDERING THAT a notice of motion and filing of Bylaw number 957-2024 concerning the imposition of a registration tax was filed at the council of April 16, 2024;

CONSIDERING THAT a bylaw is submitted for approval to the council of May 14, 2024;

CONSIDERING THAT it is necessary to sign an agreement relating to the collection of the tax on the registration of passenger vehicles for the financing of public transit:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends to the council to authorize the mayor or, in their absence, the acting mayor and the clerk or, in their absence, the deputy clerk or assistant clerk to sign the agreement relating to the collection of the tax on the registration of passenger vehicles for the financing of public transit.

A treasurer's certificate was issued on May 12, 2024. This executive committee recommendation comes into effect on the day of its approval by resolution of the municipal council.

$68,625 support for the 2024 Summer Programming project of the Musée régional de l'Outaouais

CONSIDERING THAT the City of Gatineau lends the Fairview house for free to the Musée régional de l’Outaouais to occupy and animate it during the summers of 2023, 2024, and 2025 (CM-2023-311 of April 18, 2023);

CONSIDERING THAT on February 29, 2024, the government of Quebec announced funding of $1,200,000 to the Musée régional de l’Outaouais to support studies and plans for the architectural component of the regional museum in order to promote its development;

CONSIDERING THAT in the spring of 2024, the Musée régional de l’Outaouais is partnering with Windmill Dream Québec to occupy and animate building 6 of the E.B. Eddy site during the summer, and that this implies costs for a special programming project;

CONSIDERING THAT the 2024 Summer Programming project will allow for the enhancement, animation, and will make accessible to the public two classified heritage buildings of Gatineau, namely the Fairview house and building 6 of the E.B. Eddy, to meet one of the requirements that museum institutions must comply with to obtain the accreditation of museum institutions from the Government of Quebec;

CONSIDERING THAT the objectives of the 2024 Summer Programming project coincide with those of the City of Gatineau in terms of downtown revival, enhancement of downtown heritage, and the commemoration of the 100th anniversary of the allumettières labor struggles:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends to the council:

• to accept the granting of financial aid of $68,625 to the Musée régional de l’Outaouais for the realization of the 2024 Summer Programming project; • to authorize the management of the Service of Arts, Culture and Letters or its representatives to sign the memorandum of understanding between the City of Gatineau and the Musée régional de l’Outaouais for the realization of the 2024 Summer Programming project, as well as any modification or amendment to the protocol; • to authorize the treasurer to issue the payments totaling $68,625 to the Musée régional de l’Outaouais according to the clauses and conditions stipulated in the memorandum of understanding to be entered into with the organization upon presentation of supporting documents prepared by the Service of Arts, Culture and Letters. The funds will be taken from budget item 69410-10040.01 Financial contributions – Cultural Policy – EDC 2021-2023 Point 1.1.

A treasurer's certificate was issued on May 12, 2024. This executive committee recommendation comes into effect on the day of its approval by resolution of the municipal council.