2024.06.11 – Special meeting of the City of Gatineau executive committee held in the committee room of Maison du citoyen, 25 Laurier Street, Gatineau, on Tuesday, June 11, 2024, at 2:38 p.m. at which
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Bylaw 936-2-2024 Amending Bylaw 936-2023 to Increase Expenditure and Borrowing by $27,725,000 to Finance Various Infrastructure Works, Vehicle and Equipment Purchases, and Land Acquisition Related to the 2023-2027 Fire Risk Coverage Scheme
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council adopt Bylaw number 936-2-2024 amending Bylaw number 936-2023 with the goal of increasing the expenditure and borrowing by $27,725,000 to finance various infrastructure works, the purchase of vehicles and equipment, as well as the purchase of land in connection with the 2023-2027 Fire Risk Coverage Scheme.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Amendment No. 5 to the Financial Assistance Agreement for Flood Zone Mapping Updates
CONSIDERING the Civil Security Action Plan regarding floods - Towards a more disaster-resilient Quebec society, made public by the Government of Quebec on March 1, 2018;
CONSIDERING THAT under this plan, a financial assistance agreement of $2,800,000 was signed on March 28, 2018 (CM-2018-180), between the ministère des Affaires municipales et de l’Habitation, the City of Gatineau, and the MRCs of Pontiac, des Collines-de-l’Outaouais, and Papineau, aimed at developing flood zone mapping for the Ottawa, Gatineau, Blanche, and Lièvre rivers;
CONSIDERING THAT a first amendment to the agreement was signed on March 29, 2019 (CM-2019-163) to add 112 km of river sections to the agreement territory and provide additional financial assistance of $500,000;
CONSIDERING THAT a second amendment for updating flood zones was signed on March 29, 2021 (CM-2021-131) to extend the agreement to March 31, 2022, and provide additional financial assistance of $90,000;
CONSIDERING THAT a third amendment for updating flood zones was signed on March 31, 2022 (CM-2022-182) to extend the agreement to March 31, 2023;
CONSIDERING THAT a fourth amendment for updating flood zones was signed on March 31, 2023 (CM-2023-204) to extend the agreement to March 31, 2025, add the East Blanche River to the agreed territory, and grant an additional amount of $306,400;
CONSIDERING THAT in 2024, the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs (MELCCFP) will publish new methodological guidelines for the work under the flood zone mapping agreement;
CONSIDERING THAT the requirements established by these new guidelines will necessitate the revision of the hydraulic modeling and mapping already produced and sent to the ministère des Affaires municipales et de l’Habitation on December 23, 2021;
CONSIDERING THAT the City of Gatineau has initiated discussions with the MELCCFP with a view to being delegated the responsibility of establishing the limits of flood zones for lakes and watercourses in the agreed territory and preparing the regulatory mapping:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council authorize the mayor or, in their absence, the acting mayor, and the clerk or, in their absence, the deputy clerk or assistant clerk, to sign Amendment No. 5 to the financial assistance agreement, providing for additional maximum financial assistance of $390,000 to be paid to the City of Gatineau, as well as the extension of the agreement until March 31, 2026, for updating flood zone mapping according to the new methodological guidelines and preparing the regulatory mapping. Amendment No. 5 is attached to this resolution and forms an integral part thereof.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Use of Allocated Surplus - Supplementary Aid for Affordable Housing - Financial Aid for Soil Bearing Capacity Work for Project ACL7051 - La Maison des Apprentis
CONSIDERING THAT the municipal council, by its resolution number CM-2021-571 of August 24, 2021, and amended by resolution number CM-2023-504 of July 4, 2023, granted a financial contribution of $622,613 for project ACL 7051 – Les Apprentis, equivalent to the 15% community contribution required by the AccèsLogis Québec program;
CONSIDERING THAT at the final commitment stage, geotechnical studies did not reveal the low soil bearing capacity that could require consolidation work;
CONSIDERING THAT it was during excavation work, under the supervision of a specialized consulting firm, that the insufficient soil bearing capacity was identified;
CONSIDERING THAT the contractor, Beaudoin Canada, is claiming $562,607.50 from the organization for the fully executed soil bearing capacity improvement work;
CONSIDERING THAT the AccèsLogis Québec program does not allow for the reimbursement of costs related to unforeseen work under the 'New Construction - Turnkey' project formula;
CONSIDERING THAT to avoid legal proceedings, the organization decided to initiate a mediation process to resolve the dispute with the contractor;
CONSIDERING THAT following the mediation held on April 30, 2024, both parties agreed on an amount of $300,000 plus taxes ($344,925) that the organization must pay to Beaudoin Canada to resolve the dispute;
CONSIDERING THAT the project could be subject to litigation if no credible and definitive solution is reached between the two parties for possession in June 2024;
CONSIDERING THAT Article 91.1 allows any local municipality to grant aid to any solidarity cooperative that has, by its statutes, prohibited itself from distributing a patronage dividend or paying interest on any class of preferred shares;
CONSIDERING THAT the City of Gatineau could finance this request from the allocated surplus – Supplementary Aid for Affordable Housing:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• grant financial aid of a maximum amount of $344,925, drawn from the allocated surplus – Supplementary Aid for Affordable Housing, to the Coopérative de Solidarité Innovation Habitation Outaouais to cover the costs of the agreement related to soil bearing capacity improvement work, under the following conditions:
THAT the aid be conditional upon compliance with the conditions provided for in Article 91.1 of the Loi sur les compétences municipales;
THAT only the actual amount of the work be eligible, including the costs listed below, namely:
o For the realization of work related to bearing capacity: excavation and additional controlled backfill work to compensate for the soil bearing capacity that was inadequate to support the building's loads;
• authorize the treasurer to proceed with the payment of a maximum amount of $344,925 to the Coopérative de Solidarité Innovation Habitation Outaouais to cover the amount of the agreement for the fully completed soil bearing capacity work, following the presentation of the final invoice and a purchase order prepared by the Service de l’urbanisme et du développement durable;
• authorize the mayor or, in their absence, the acting mayor, and the clerk or, in their absence, the deputy clerk or assistant clerk, to sign any document necessary to give full effect to this resolution;
• authorize the treasurer to perform the accounting entries to give effect to this resolution.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A certificate from the treasurer was issued on June 6, 2024.
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Private Transfer of Various Public Utility Easements - District Thermal - Public Works and Government Services Canada - Hull-Wright District - Steve Moran
CONSIDERING THAT the City of Gatineau is the owner of lots 3 386 758, 3 396 549, and 3 396 550 of the Quebec Cadastre, Hull land registration division, known and designated as vacant municipal land located at the intersection of boulevards Sacré-Cœur/Maisonneuve and the Highway 5 ramp;
CONSIDERING THAT the Government of Canada, via Public Works and Government Services, wishes to acquire easements on these lots in order to consolidate their underground infrastructure, present and future, related to the "District Thermal" project, a network of underground pipes connecting federal buildings and transporting hot water steam;
CONSIDERING THAT the easements required outside the street right-of-way are as follows:
| Parcel | Type of Easement | Lot Number | Area | Minutes |
|---|---|---|---|---|
| 8 | Existing public utilities | 3 386 758 | 21.8 m2 | 2003 (Annex B - sheet 4 of 5) |
| 111 | Projected public utilities | 3 396 550 | 183.9 m2 | 8281 (Plan 1) |
| 113 | Projected public utilities | 3 396 549 | 159.2 m2 | 8281 (Plan 1) |
| 117 | Projected public utilities | 3 396 550 | 340.8 m2 | 8281 (Plan 1) |
| 119 | Projected public utilities | 3 386 758 | 141.1 m2 | 8281 (Plan 1) |
| 1009 | Temporary construction | 3 396 550 | 1 691.3 m2 | 8281 (Plan 2) |
| 1010 | Temporary construction | 3 386 758 | 165 m2 | 8281 (Plan 2) |
CONSIDERING THAT discussions with Public Works and Government Services have led to the conclusion of a private agreement for the establishment of the required easements;
CONSIDERING THAT under Article 3.11 of the Loi sur le ministère du Conseil exécutif (LMCE), a municipal organization cannot, without prior authorization from the government, conclude an agreement with another government in Canada, nor with any of its ministries or government organizations, or with a federal public organization. Consequently, the City of Gatineau must obtain authorization from the Government of Quebec through an authorization decree to sign the easement deed;
CONSIDERING THAT all concerned municipal departments have been consulted and are in favor of the transfer of these easements:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• authorize the private transfer of the following easements to Public Works and Government Services of the Government of Canada for a total amount of $382,890.40 plus taxes, if applicable, under the conditions provided for in the standard contract provided by Public Works and Government Services:
a) A real and perpetual public utility easement on part of lot 3 386 758 of the Quebec Cadastre, Hull land registration division, with an area of 21.8 m2, as shown in minute 2003 (Annex B - sheet 4 of 5), prepared by Mathieu Fortin, land surveyor, on November 22, 2018, and identified as parcel 8;
b) A real and perpetual public utility easement on part of lot 3 396 550 of the Quebec Cadastre, Hull land registration division, with an area of 183.9 m2, as shown in minute 8281 (Plan 1), prepared by Jacques Bérubé, land surveyor, on March 24, 2021, and identified as parcel 111;
c) A real and perpetual public utility easement on part of lot 3 396 549 of the Quebec Cadastre, Hull land registration division, with an area of 159.2 m2, as shown in minute 8281 (Plan 1), prepared by Jacques Bérubé, land surveyor, on March 24, 2021, and identified as parcel 113;
d) A real and perpetual public utility easement on part of lot 3 396 550 of the Quebec Cadastre, Hull land registration division, with an area of 340.8 m2, as shown in minute 8281 (Plan 1), prepared by Jacques Bérubé, land surveyor, on March 24, 2021, and identified as parcel 117;
e) A real and perpetual public utility easement on part of lot 3 386 758 of the Quebec Cadastre, Hull land registration division, with an area of 141.1 m2, as shown in minute 8281 (Plan 1), prepared by Jacques Bérubé, land surveyor, on March 24, 2021, and identified as parcel 119;
f) A temporary construction easement for a duration of 38 months on part of lot 3 396 550 of the Quebec Cadastre, Hull land registration division, with an area of 1 691.3 m2, as shown in minute 8281 (Plan 2), prepared by Jacques Bérubé, land surveyor, on March 24, 2021, and identified as parcel 1009;
g) A temporary construction easement for a duration of 38 months on part of lot 3 386 758 of the Quebec Cadastre, Hull land registration division, with an area of 165 m2, as shown in minute 8281 (Plan 2), prepared by Jacques Bérubé, land surveyor, on March 24, 2021, and identified as parcel 1010;
• mandate the Service du greffe to coordinate all steps required to give effect to this resolution;
• mandate the Service du greffe to coordinate all steps required to obtain authorization from the Government of Quebec through an authorization decree allowing the signing of the easement deed with Public Works and Government Services;
• authorize the treasurer to perform the accounting entries required to give effect to this resolution;
• authorize the Service des biens immobiliers to extend any deadline for signing the easement deed, if required, under the terms and conditions set out in the draft deed subject of this resolution.
The mayor or, in their absence, the acting mayor, and the clerk or, in their absence, the deputy clerk or assistant clerk, are authorized to sign the documents for the purposes of this resolution.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Authorize the Treasurer to Draw from the 'Property Acquisition' Reserve for an Amount of $450,000 Plus Taxes, if Applicable - Land Acquisition - Lot 1 287 832 of the Quebec Cadastre - 81, rue Morin - Hull-Wright District - Steve Moran
CONSIDERING THAT Mr. Robert Langlois is the owner of lot 1 287 832 of the Quebec Cadastre, Hull land registration division, known and designated as 81, rue Morin. This building has been used for several years as a rooming house and boarding house housing 12 rental rooms;
CONSIDERING THAT this building has been for sale on the real estate market for several months;
CONSIDERING THAT the City of Gatineau is the owner of all lots adjacent to this property, notably the Aréna Guertin site to the west and the land occupied by the Gîte Ami to the north;
CONSIDERING THAT several projects aimed at improving the services available for people facing difficulties related to social exclusion and homelessness are underway in this sector;
CONSIDERING THAT the acquisition of this property constitutes a very interesting opportunity for the City of Gatineau to consolidate its property;
CONSIDERING THAT discussions with the owner led to the conclusion of a private agreement, in the amount of $450,000 plus GST and QST if applicable, under the conditions provided for in the City of Gatineau's standard contract and other conditions stipulated in the promise of sale duly signed on June 3, 2024;
CONSIDERING THAT all concerned municipal departments have been consulted and are in favor of this transaction:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• accept the promise of sale and acquire by private agreement lot 1 287 832 of the Quebec Cadastre, Hull land registration division, at the price of $450,000 plus GST and QST if applicable, under the usual conditions provided for in the City of Gatineau's standard contract, excluding the legal warranty, and other conditions stipulated in the purchase promise submitted and duly signed on June 3, 2024;
• mandate the Service du greffe to prepare the necessary documents related to the transaction and coordinate all steps required to give effect to this resolution;
• authorize the Service des biens immobiliers to extend any deadline for signing the deed of sale as provided for in the promise of sale, if required, and to perform the proper management of the sale, ensuring compliance with the terms and conditions of the deed of sale to be executed;
• mandate the administration to undertake the steps required for the demolition of the building as well as the disconnection of municipal services and public utilities, allowing for the servicing of the building located on lot 1 287 832 of the Quebec Cadastre;
• authorize the treasurer to draw the sums required for the acquisition, the demolition of the building, as well as the disconnection of water and sewer services, from the 'Property Acquisition' reserve or from the proceeds of disposition of the current year should the City dispose of properties during the year, and to perform the accounting entries required to give effect to this resolution.
The mayor or, in their absence, the acting mayor, and the clerk or, in their absence, the deputy clerk or assistant clerk, are authorized to sign the documents for the purposes of this resolution.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A certificate from the treasurer was issued on June 6, 2024.
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City Participation in Major Events and Events Under $50,000 - $289,275 in Financial Contributions, $120,850 in Cost-Based Services, and $42,800 in Service Value
CONSIDERING THAT the Bureau des événements has completed the latest series of analyses of support requests for the 2024 calendar for the Major Events Support Program and for the Event Support Program – Eligible budgets of less than $50,000;
CONSIDERING THAT the following three resolutions have already been adopted in support of 2024 events: CM-2023-745 on September 28, 2023, CM-2024-49 on January 23, 2024, and CM-2024-391 on May 14, 2024;
CONSIDERING THAT the Bureau des événements recommends that council adopt financial contributions of an amount of $289,275 in cash, an amount of $120,850 in cost-based services, and $42,800 in service value to organizations, in accordance with the budgets allocated to the two support programs concerned:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• approve the financial contributions and services detailed in Annex A under the Major Events Support Program (PSGÉ) for the year 2024;
• approve the financial contributions and services detailed in Annex B under the Event Support Program – Eligible budgets of less than $50,000 (PSÉ) for the year 2024;
• approve the additional contribution of $3,750 to Créations Hit The Floor, as a bonus for events taking place in one of the revitalization sectors identified in the 2024-2025 Major Events Support Program;
• approve the change of site for the Festival country du grand Gatineau to the centre communautaire Père-Arthur-Guertin located at 16, rue Bériault, as well as the relocation of recreational vehicles to RONA+ (95, rue Atawe), to parking lots P2 and P3 of parc du Lac-Beauchamp (741, boulevard Maloney Est), and to the parking lot bordering parc Desjardins (rue Goyette) from July 31 to August 5, 2024;
• authorize the treasurer to:
pay the expenses for cost-based services incurred in the context of organizing events and which are provided for by the City in the service support included in the memoranda of understanding;
make payments to the organizations identified in Annexes A and B, prepared by the Service des arts, de la culture et des lettres;
pay an additional maximum sum of $5,000 per organization to those committing to a strategic plan process or a traffic and origin study according to budgetary availability.
In case of exceptional circumstances determined by the City, the contribution in services could be higher than the forecasts, while respecting the limits established in the support programs. The Bureau des événements may, in these circumstances, reimburse invoices to the targeted organizations, upon presentation of supporting documents, or pay suppliers, if applicable.
• authorize the Police Service – Parking Section, adult school crossing guard, and animal control to:
provide free or billable parking spaces in certain municipal parking lots;
move permit holders to time-limited parking lots or to parking meters (paid spaces);
take all arrangements required for the smooth running of the activities concerned;
• authorize the management of the Service des arts, de la culture et des lettres or its representatives to sign the memoranda of understanding as well as any other modification or amendment to the memoranda of understanding with organizations receiving less than $250,000 in subsidies.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A certificate from the treasurer was issued on June 10, 2024.
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2023-2024 Annual Activity Report under the Financial Assistance Agreement for the Decontamination and Upgrading of the Fonderie Site
CONSIDERING THAT the Government of Quebec, through its ministère de l’Économie, de l’Innovation et de l’Énergie, authorized the granting of financial assistance of a maximum amount of $10,000,000 to the City of Gatineau for the decontamination and upgrading of the Fonderie site;
CONSIDERING THAT the decontamination and upgrading of the site constitute a prerequisite for it to be available for industrial conversion purposes, and also considering that the Fonderie site is strategically located in the downtown area;
CONSIDERING THAT the municipal council, by its resolution number CM-2019-189 of March 26, 2019, signed a financing agreement with the ministère de l’Économie, de l’Innovation et de l’Énergie, which agreement provides for the filing of an annual activity report approved by the competent authority of the City, covering, since the adoption of the amendment to the Agreement by resolution number CM-2024-138, the period from April 1 to March 31 for the years 2019 to 2026 inclusive;
CONSIDERING the issues encountered and the additional costs related to the decontamination work of the Fonderie site;
CONSIDERING THAT as part of the 2024 budget recommendations of the City of Gatineau, the municipal administration was authorized to file a request for additional financial assistance with the ministère de l’Économie, de l’Innovation et de l’Énergie:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• approve the annual activity report for the period from April 1, 2023, to March 31, 2024, so that it be transmitted by the administration to the ministère de l’Économie, de l’Innovation et de l’Énergie, as required in the financial assistance agreement for the decontamination and upgrading of the Fonderie site;
• file a request for additional financial assistance of $4M with the MEIE in order to continue and complete the decontamination project.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Authorize the Treasurer to Draw from the Reserve for Project Adjustments - Maintenance Component the Necessary Funds to Complete the Financial Structure for Road Network Work
CONSIDERING THAT road and bike path repair work is planned on rue de Cannes, between rues du Mont-Luc and de La Pocatière, in the City of Gatineau's investment plans;
CONSIDERING THAT following the opening of bids, a shortfall of $440,000 is noted for the portion of road repair work;
CONSIDERING THAT the excess costs of the rue de Cannes project, between rues du Mont-Luc and de La Pocatière, can be financed by the reserve for project adjustments – Maintenance component;
CONSIDERING THAT road and bike path repair work is planned on rue de la Châteauguay, between rues des Sables and du Saguenay, in the City of Gatineau's investment plans;
CONSIDERING THAT following the opening of bids, a shortfall of $610,000 is noted for the portion of road repair work;
CONSIDERING THAT the excess costs of the rue de la Châteauguay project, between rues des Sables and du Saguenay, can be financed by the reserve for project adjustments – Maintenance component;
CONSIDERING THAT road repair work for local streets is planned in the 2022 Investment Plan – Maintenance;
CONSIDERING THAT following the opening of bids, a shortfall of $380,000 is noted;
CONSIDERING THAT the excess costs of the local streets can be financed by the reserve for project adjustments – Maintenance component;
CONSIDERING THAT road repair work for local streets is planned on rue de Castillou, between rues de Cannes and de Monte-Carlo, in the 2022 Investment Plan – Maintenance of the City of Gatineau;
CONSIDERING THAT following the opening of bids, a shortfall of $625,000 is noted for the portion of road repair work;
CONSIDERING THAT the excess costs of the rue de Castillou project, between rues de Cannes and de Monte-Carlo, can be financed by the reserve for project adjustments – Maintenance component;
CONSIDERING THAT an amount of $625,000 had been adopted in the 2022 Investment Plan – Maintenance for rue de Castillou to carry out water and sewer work and that these are no longer necessary and consequently can be transferred from the Reserve for project adjustments – Maintenance component;
CONSIDERING THAT an unused balance of $160,000 is available for water and sewer work in the 2018 Investment Plan – Maintenance and that a balance of $450,000 is available for professional fees of the road network repair program – $24M supplement of the 2024 Investment Plan – Maintenance component that can be transferred to the reserve for project adjustments – Maintenance component:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council authorize the treasurer:
• to draw from the Reserve for project adjustments – Maintenance component an amount of $440,000 to finance the excess costs of the portion of road network work on rue de Cannes, between rues du Mont-Luc and de La Pocatière;
• to draw from the Reserve for project adjustments – Maintenance component an amount of $610,000 to finance the excess costs of the portion of road network work on rue de la Châteauguay, between rues des Sables and du Saguenay;
• to draw from the Reserve for project adjustments – Maintenance component an amount of $380,000 to finance the excess costs of the local streets;
• to draw from the Reserve for project adjustments – Maintenance component an amount of $625,000 to finance the excess costs for the road repair of rue de Castillou, between rues de Cannes and de Monte-Carlo;
• to transfer to the Reserve for project adjustments – Maintenance component an amount of $625,000, coming from the 2022 Investment Plan – Maintenance, which had been provided for carrying out water and sewer work on rue de Castillou and which are no longer necessary;
• to transfer to the Reserve for project adjustments – Maintenance component an amount of $160,000 coming from the unused balance of water and sewer work in the 2018 Investment Plan – Maintenance and an amount of $450,000 coming from the balances available for professional fees of the road network repair program – $24M supplement of the 2024 Investment Plan – Maintenance component.
The treasurer is authorized to perform the accounting entries required to give effect to this resolution.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A certificate from the treasurer was issued on June 7, 2024.
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Interim Appointment to an Increased Workload Position as Project Director, Integrated Housing and Homelessness Strategy for a Period of 24 Months
CONSIDERING THAT under Bylaw number 816-2017 concerning the delegation of power from the executive committee to certain officials, including the power to authorize expenses and enter into contracts on behalf of the City of Gatineau, salary expenses associated with an increased workload of more than $250,000 must be submitted to the executive committee;
CONSIDERING THAT the expense of $347,391 associated with the creation of an increased workload for a duration of 24 months as Project Director, Integrated Housing and Homelessness Strategy, means that the total amount is greater than the sum of $250,000;
CONSIDERING THAT the Human Resources Department was authorized to create a temporary increased workload for a duration of 24 months as Project Director, Integrated Housing and Homelessness Strategy at the General Management:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• authorize the expense of $347,391 associated with the creation of an increased workload for a duration of 24 months as Project Director, Integrated Housing and Homelessness Strategy at the General Management;
• accept the interim appointment of Ms. Geneviève D’amours to the position of Project Director, Housing and Homelessness Strategy at the General Management. Ms. D’amours' salary is established at class 8, step 7 of the City of Gatineau's management employee salary scale. Her start date will be determined by the Human Resources Department. Ms. D’amours is subject to all working conditions for management employees of the City of Gatineau. The funds for this purpose will be taken from the budget item for contingencies for the year 2024. The source of funding for the years 2025 and 2026 will be provided for in the homelessness action plan. The treasurer is authorized to draw the sum of $92,748 from contingencies to finance the 2024 portion and to perform the appropriate entries.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A certificate from the treasurer was issued on June 7, 2024.
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Loan of Land - Transitional Housing Village on the Site of the Aréna Robert-Guertin - Transition Québec - Hull-Wright District - Steve Moran
CONSIDERING THAT the City of Gatineau is the owner of lot 5 428 972 of the Quebec Cadastre, Hull land registration division, being the site of the Aréna Robert-Guertin located at 125, rue de Carillon;
CONSIDERING THAT faced with the urgency of the homelessness situation on the territory of the city of Gatineau, the non-profit organization Transition Québec wishes to erect a transitional and temporary housing village, composed of new converted shipping containers, which will be dedicated to people in a situation of homelessness;
CONSIDERING THAT the City wishes to support this project and, consequently, support the fight against homelessness by lending gratuitously to Transition Québec a part of the parking lot of the Aréna Robert-Guertin site;
CONSIDERING THAT the City and Transition Québec have negotiated the terms of an agreement for a duration of six months;
CONSIDERING THAT this loan will allow Transition Québec to proceed with the required authorization requests and to begin certain preparatory work, while ensuring respect for the rights and responsibilities of each of the parties;
CONSIDERING THAT at the end of this loan, it will renew monthly until the signing of a new loan agreement between the City and Transition Québec, that is, when Transition Québec has received, from all competent authorities and the City of Gatineau, the required authorizations and permits necessary for the construction of the transitional housing village;
CONSIDERING THAT all concerned municipal departments have been consulted and are in favor of this loan:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• accept the land loan agreement between the City of Gatineau and the organization Transition Québec on a part of lot 5 428 972 of the Quebec Cadastre, Hull land registration division, being the site of the Aréna Robert-Guertin located at 125, rue de Carillon, according to the following main conditions:
The loan is made free of charge considering the urgency of the homelessness crisis prevailing on the territory of the city of Gatineau and that the Transition Québec project will allow for helping people in a situation of homelessness;
The loan is for a duration of six months, renewable monthly until the signing of a new loan agreement between the City and Transition Québec, that is, when Transition Québec has received, from all competent authorities and the City of Gatineau, the required authorizations and permits necessary for the construction of the transitional housing village;
• authorize the Service des biens immobiliers to perform the proper management of this agreement, ensuring compliance with the terms and conditions of the agreement attached to this resolution.
The mayor or, in their absence, the acting mayor, and the clerk or, in their absence, the deputy clerk or assistant clerk, are authorized to sign the agreement substantially in accordance with the agreement attached to this resolution.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Signing of a Memorandum of Understanding with Environnement S.T.E.R.N.E. for a 2024 Partnership Project under the Sustainable Forest Management Program
CONSIDERING THAT the City of Gatineau formalized its participation in the 2021-2024 Sustainable Forest Management Program by resolution number CM-2022-131 of February 15, 2022;
CONSIDERING THAT the Sustainable Forest Management Program allows for targeted interventions, including support for initiatives that assist in organizing various activities aimed at promoting forest management and wood processing;
CONSIDERING THAT Environnement S.T.E.R.N.E. has submitted a project to the City of Gatineau aimed at organizing educational forest outings for students from schools located on Gatineau territory, in order to, among other things, promote the contribution of natural environments to the region's rich biodiversity;
CONSIDERING THAT the activities eligible for the Sustainable Forest Management Program are governed by a strict regulatory framework and that the activities proposed by Environnement S.T.E.R.N.E. meet the program's criteria:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• approve the granting of a subsidy of a maximum amount of $25,000 to Environnement S.T.E.R.N.E. for the realization of activities under the Sustainable Forest Management Program;
• authorize the mayor or, in their absence, the acting mayor, to sign the memorandum of understanding for a partnership with Environnement S.T.E.R.N.E. under the Sustainable Forest Management Program;
• authorize the treasurer to draw the amount of $25,000 from subsidies received in advance and make the accounting entries to give effect to this resolution.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A certificate from the treasurer was issued on June 6, 2024.
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Bylaw 300-43-2024 Amending Bylaw 300-2006 Concerning Traffic and Parking within the City of Gatineau to Modify Provisions Regarding Vehicle Stopping, Right-Turn-on-Red Prohibitions, and One-Way Traffic
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council adopt Bylaw number 300-43-2024 amending Bylaw number 300-2006 concerning traffic and parking within the limits of the City of Gatineau with the goal of modifying certain provisions relating to the stopping of vehicles, the prohibition of right turns at red lights, as well as one-way traffic.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Transfer of Two Easements on Part of Lots 1 373 465, 6 405 043, and 6 405 047 of the Quebec Cadastre - Club de Golf Le Sorcier - Montée Dalton Reconstruction - Rivière-Blanche District - Jean Lessard
CONSIDERING THAT the company 7974337 Canada inc., doing business under the name Club de Golf Le Sorcier (hereinafter referred to as "Golf Club"), is the owner of lots 6 405 046 and 6 405 048 of the Quebec Cadastre, Hull land registration division;
CONSIDERING THAT the Golf Club sold parcels of land necessary for the reconstruction of Montée Dalton following resolution number CM-2023-442;
CONSIDERING THAT the Golf Club transferred public utility easements required in favor of Hydro-Québec and Bell Canada as part of this same project;
CONSIDERING THAT the agreement signed in May 2022 between the City of Gatineau and the Golf Club provided for the transfer by the City of two real and perpetual easements free of charge to the Golf Club;
CONSIDERING THAT these easements are intended to regularize the presence of private irrigation and electrical conduits located under the Montée Dalton right-of-way, and are necessary for the proper operation of the Golf Club;
CONSIDERING THAT a new resolution is necessary to authorize the transfer of the easements and to finalize the agreement between the two parties;
CONSIDERING THAT these two easements were not specifically authorized via resolution number CM-2023-442;
CONSIDERING THAT all departments have been consulted and are in favor of this transaction:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• authorize the transfer of two real and perpetual easements for electrical and irrigation conduits under part of lots 1 373 465, 6 405 043, and 6 405 047 of the Quebec Cadastre, Hull land registration division, in favor of 7974337 Canada inc. under the usual conditions provided for in the City of Gatineau's standard contract and other conditions stipulated in the purchase promise submitted and duly signed on March 28, 2024;
• mandate the Service du greffe to prepare the necessary documents related to the transaction and to coordinate all steps required to give effect to this resolution;
• authorize the Service des biens immobiliers to extend any deadline for signing the easement deed as provided for in the easement purchase promise and to perform the proper management of the transaction, ensuring compliance with the terms and conditions of the deed to be executed;
• authorize the treasurer to perform the accounting entries required to give effect to this resolution.
The mayor or, in their absence, the acting mayor, and the clerk or, in their absence, the deputy clerk or assistant clerk, are authorized to sign the documents for the purposes of this resolution.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Private Sale of Lot 5 733 645 of the Quebec Cadastre - Disused Alleyway – 122, rue Wigwàs - Hull-Wright District - Steve Moran
CONSIDERING THAT the City of Gatineau is the owner of parcels of land that constitute former alleyways that have been unused and abandoned for many years;
CONSIDERING THAT in 2015, lot 5 733 645 (former alleyway) of the Quebec Cadastre, Hull land registration division, was created to be transferred to the adjacent owner, but the transfer by the City in favor of the deceased or her legatee, owner of lot 1 084 247 and having the civic address 122, rue Wigwàs, has not been finalized to date;
CONSIDERING THAT this part of the former alleyway is occupied and maintained by the owner of the adjacent property and that she appears as the owner of the part of the alleyway on the City of Gatineau's assessment roll;
CONSIDERING THAT the owner of 122, rue Wigwàs has been paying taxes on this space for several years;
CONSIDERING THAT Ms. Ann Vallières, new owner of 122, rue Wigwàs since November 14, 2022, wishes to correct and confirm her title of ownership for lot 5 733 645 of the Quebec Cadastre, Hull land registration division;
CONSIDERING THAT following verification, it appears that there are no services (water or sewer) under this portion of the alleyway to be transferred. Thus, the transfer of the rights held by the City on this part of the alleyway in favor of the owner of 122, rue Wigwàs has no impact on the City;
CONSIDERING THAT all costs related to the transaction will be assumed by the applicant;
CONSIDERING THAT all concerned municipal departments have been consulted and are in favor of this transaction:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• transfer all rights, titles, and interests to Ms. Ann Vallières, owner of 122, rue Wigwàs, lot 5 733 645 of the Quebec Cadastre, Hull land registration division, with an area of approximately 32.5 m², for $1 plus taxes if applicable, all in accordance with the purchase promise signed by Ms. Vallières on March 28, 2024;
• mandate the Service du greffe to coordinate all steps required to give effect to this resolution;
• authorize the Service des biens immobiliers to extend any deadline for signing the deed of sale as provided for in the offer to purchase, if required;
• remove the public character of lot 5 733 645 of the Quebec Cadastre, Hull land registration division, covered by this transaction;
• mandate the Service des biens immobiliers to perform the proper management of the sale, ensuring compliance with the terms and conditions of the deed of sale to be executed;
• authorize the treasurer to perform the accounting entries required to give effect to this resolution.
The mayor or, in their absence, the acting mayor, and the clerk or, in their absence, the deputy clerk or assistant clerk, are authorized to sign the documents for the purposes of this resolution.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Sale of Part of Lot 6 440 054 of the Quebec Cadastre - 13, rue Laroche - Parc-de-la-Montagne‒Saint-Raymond District - Marc Bureau
CONSIDERING THAT the City of Gatineau is the owner of lot 6 440 054 of the Quebec Cadastre, Hull land registration division, which constitutes the right-of-way of a former alleyway on rue Laroche;
CONSIDERING THAT this right-of-way is surplus, burdened by a real and perpetual public utility easement, and is not developable by itself;
CONSIDERING THAT despite Article 28 of the Loi sur les cités et villes (chapter C-19) and the Loi sur l’interdiction de subventions municipales (chapter I-15), the Charter of the City of Gatineau allows the City to alienate, free of charge, in favor of the owner of a contiguous property, a parcel of land of low value;
CONSIDERING THAT with a view to rationalizing the real estate portfolio, the City of Gatineau can therefore alienate, free of charge, the right-of-way of its former low-value alleyways, which are not developable by themselves and which can only benefit adjacent owners;
CONSIDERING THAT steps have been taken with adjacent owners to propose that they acquire the remaining parts of this alleyway;
CONSIDERING THAT following discussions with surrounding owners, only Danièle Grenier, owner of 13, rue Laroche, has shown an interest in acquiring a part of lot 6 440 054 of the Quebec Cadastre, with an area of 63.2 m²;
CONSIDERING THAT with this sale, the City of Gatineau will no longer have to assume maintenance and civil liability, in addition to benefiting from potential additional municipal tax revenue to be determined;
CONSIDERING THAT all departments have been consulted and are in favor of this transaction:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• sell, by private agreement, a part of lot 6 440 054 (future projected lot 6 630 348) of the Quebec Cadastre, Hull land registration division, with an area of 63.2 m², for the symbolic sum of $1, under the conditions provided for in the City of Gatineau's standard contract and other conditions stipulated in the purchase promise submitted and duly signed on April 19, 2024, by Ms. Danièle Grenier;
• mandate the Service du greffe to prepare the necessary documents related to the transaction and to coordinate all steps required to give effect to this resolution;
• authorize the Service des biens immobiliers to extend any deadline for signing the deed of sale as provided for in the purchase promise, if required;
• remove the public character of this part of lot 6 440 054 (future projected lot 6 630 348) of the Quebec Cadastre, Hull land registration division, if required;
• authorize the treasurer to perform the accounting entries required to give effect to this resolution.
The mayor or, in their absence, the acting mayor, and the clerk or, in their absence, the deputy clerk or assistant clerk, are authorized to sign the documents for the purposes of this resolution.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Private Sale of Lot 6 493 261 of the Quebec Cadastre and Transfer of a Parking Easement on Part of Lot 6 493 262 of the Quebec Cadastre - 2, rue Raoul-Roy - Aylmer District - Steven Boivin
CONSIDERING THAT the City of Gatineau is the owner of lots 6 493 261 and 6 493 262, formerly known as lot 2 987 992 of the Quebec Cadastre, Gatineau land registration division, which constitute part of the land occupied by Parc des Cèdres;
CONSIDERING THAT steps were taken in 2015 by Mr. Charles Cloutier, who was at the time the owner adjacent to Parc des Cèdres and whose address is 2, rue Raoul-Roy, with the goal of regularizing the encroachment of outbuildings at the back of his residence and expanding an existing real and perpetual parking easement in the side yard;
CONSIDERING THAT the two real estate transactions were approved by the municipal council under resolution number CM-2021-87 adopted on February 16, 2021, but that between the adoption of this resolution and the signing of the notarial deeds, a change of owner at 2, rue Raoul-Roy prevented the transactions from being finalized;
CONSIDERING THAT Mr. Frank Friesacher, current owner of 2, rue Raoul-Roy, has resumed discussions with the City of Gatineau regarding the purchase of the land bearing lot number 6 493 261 of the Quebec Cadastre, Gatineau land registration division, with an area of 61.3 m², and the obtaining of an additional real and perpetual parking easement of approximately 14.2 m² on part of lot 6 493 262 of the Quebec Cadastre, Gatineau land registration division;
CONSIDERING THAT discussions with the owner led to the conclusion of private agreements signed on March 11, 2024;
CONSIDERING THAT a new resolution of the municipal council is required so that the transactions can be signed before a notary;
CONSIDERING THAT all concerned municipal departments have been consulted and are in favor of this transaction:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• sell to Mr. Frank Friesacher lot 6 493 261 of the Quebec Cadastre, Gatineau land registration division, with an area of 61.3 m², for the sum of $6,079.99 plus taxes if applicable, all under the usual conditions provided for in the City of Gatineau's standard contract and other conditions stipulated in the purchase promise signed on March 11, 2024;
• transfer to Mr. Frank Friesacher an additional real and perpetual parking easement of approximately 14.2 m² on part of lot 6 493 262 of the Quebec Cadastre, Gatineau land registration division, for the sum of $789.59 plus taxes if applicable, all under the usual conditions provided for in the City of Gatineau's standard contract and other conditions stipulated in the easement purchase promise signed on March 11, 2024;
• mandate the Service du greffe to coordinate all steps required to give effect to this resolution;
• authorize the Service des biens immobiliers to extend any deadline for signing the notarial deeds as provided for in the preliminary contracts, if required;
• authorize the treasurer to perform the accounting entries required to give effect to this resolution;
• remove the public character of lot 6 493 261 subject to this sale, if required.
The mayor or, in their absence, the acting mayor, and the clerk or, in their absence, the deputy clerk or assistant clerk, are authorized to sign the documents for the purposes of this resolution.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Bylaw 183-22-2024 Amending Bylaw 183-2005 Concerning the Keeping, Control, and Care of Animals within the City of Gatineau to Add a Service Level for Dog Guardians
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council adopt Bylaw number 183-22-2024 amending Bylaw number 183-2005 concerning the keeping, control, and care of animals within the limits of the city of Gatineau in order to add a service level for dog guardians.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Modification to Resolution CM-2023-312 - Adjusting the Programming of the 2019, 2020, 2021 Community Investment Plans of the 2012-2018 Quad and Proceeding with a Budget Reallocation
CONSIDERING THAT during the adoption of the 2021 PIVM, funds had been reserved to build a pickleball park at parc Raymond-Madore;
CONSIDERING THAT during the adoption of resolution number CM-2023-312, additional funds were reserved to build pickleball parks at parc Raymond-Madore and parc Pierre-Laporte;
CONSIDERING THAT following a reassessment of the need by the Service des loisirs, des sports et du développement des communautés, and a consultation of the community, the funds should only be applied to one pickleball park, namely that of parc Pierre-Laporte:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council authorize:
• the modification requested by the Service des loisirs, des sports et du développement des communautés so that the funds provided for the realization of a pickleball court at parc Raymond-Madore be transferred to the realization of the pickleball court at parc Pierre-Laporte;
• the treasurer to proceed with the transfer of funds from parc Raymond-Madore to parc Pierre-Laporte.
The treasurer is authorized to perform the accounting entries required to give effect to this resolution.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Authorize a Cost Adjustment for Certain Vehicles Provided for in the Investment Plan - Maintenance Component
CONSIDERING THAT the investment plans – Maintenance component of the City of Gatineau include sums reserved for the replacement of vehicles and equipment for the Public Works Department and other departments;
CONSIDERING THAT to proceed with the purchase of four vans with hydraulic ladders as well as two tankers, the financial structure is in deficit by $263,000;
CONSIDERING THAT a balance of $263,000 is currently available in the 2024 Investment Plan following the downward revision of the cost for the purchase of 15 tracked tractors:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council authorize the treasurer:
• to transfer to the Reserve for project adjustments – Maintenance component an amount of $263,000 following the downward revision of the cost for the purchase of 15 tracked tractors;
• to draw an amount of $263,000 from the Reserve for project adjustments – Maintenance component in order to complete the financial structure for the purchase of four vans with hydraulic ladders as well as two tankers.
The treasurer is authorized to perform the accounting entries required to give effect to this resolution.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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2024-2025 Intervention Priorities of the Regions and Rurality Fund
CONSIDERING THAT the 2020-2024 Partnership: For even stronger municipalities and regions was concluded on October 30, 2019, with municipal representatives;
CONSIDERING THAT Bill 47: Act ensuring the implementation of certain measures of the 2020-2024 partnership between the Government of Quebec and municipalities was sanctioned in the National Assembly on December 11, 2019, thus creating the Regions and Rurality Fund;
CONSIDERING THAT the municipal council, by its resolution number CM-2020-183 of March 17, 2020, adopted the agreement relating to the 'Support for the local and regional development competence of MRCs' component of the Regions and Rurality Fund submitted by the ministère des Affaires municipales et de l’Habitation;
CONSIDERING THAT under the agreement, it is provided that the municipal council must annually adopt intervention priorities for the use of the sums provided for under the Regions and Rurality Fund:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council approve the intervention priorities for the year 2024-2025 so that they be filed on the City of Gatineau's website and transmitted to the ministère des Affaires municipales et de l’Habitation, according to the payment terms of the Regions and Rurality Fund.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Appointment as Assistant Director - Project Realization of the Infrastructure and Projects Department
CONSIDERING THAT the Human Resources Department was authorized to fill a position of Assistant Director, Project Realization (position number SIS-CAD-034) in the Infrastructure and Projects Department, under the direction of the Director, Infrastructure and Projects Department, according to the standards and practices in force:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council accept the probationary promotion and permanence of Ms. Johane Lavigne to the position of Assistant Director, Project Realization (position number SIS-CAD-034) in the Infrastructure and Projects Department. Ms. Lavigne's salary is established at class 8, step 5 of the City of Gatineau's management employee salary scale. Ms. Lavigne is subject to a 12-month probationary period. Her start date will be determined by the Human Resources Department. Ms. Lavigne is subject to all working conditions for management employees of the City of Gatineau. Permanence in this position will be granted to her by right, conditionally upon the probationary period being completed, in accordance with the provisions of the City of Gatineau's management employment conditions manual. The funds for this purpose will be taken from budget item 52100-0016-10258.01, Administration - Infrastructure and Projects Department | Regular/non-unionized.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A certificate from the treasurer was issued on June 7, 2024.
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Implementation of a Commemorative Program for the Purchase of Trees and Benches
CONSIDERING THAT the City of Gatineau wishes to offer citizens the possibility of honoring the memory of a deceased person by purchasing trees, benches, and commemorative plaques in public spaces or parks;
CONSIDERING THAT the municipal council, by its resolution number CM-2020-453 of July 7, 2020, authorized the analysis of the possibility of implementing a commemorative program, provided that the location of the trees and urban furniture would be predetermined by the City;
CONSIDERING THAT following the analysis carried out by an interdepartmental committee under the responsibility of the Service des loisirs, des sports et du développement des communautés, the service centers were mandated to develop a commemorative program proposal;
CONSIDERING THAT the commemorative program proposal was presented at the plenary committee session of September 19, 2023, and that an amended version, including the addition of the possibility of highlighting a significant event through the commemorative program, was submitted to the municipal council session of October 17, 2023;
CONSIDERING THAT the amended proposal was rejected by the municipal council;
CONSIDERING THAT the present version of the commemorative program submitted for council approval allows for the purchase of a tree, a bench, or a commemorative plaque aimed at honoring the memory of deceased persons only, as proposed initially:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council implement a commemorative program for the purchase of trees, benches, and commemorative plaques aimed at honoring the memory of deceased persons, according to the proposed parameters.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Authorization to Sign the Letter of Agreement Amending Article 3.6 of Annex C of the Collective Agreement
CONSIDERING the 2023-2027 collective agreement binding the City and the Syndicat des cols blancs de Gatineau – SCFP 5400 signed on October 20, 2023;
CONSIDERING the parties' desire to make a modification regarding Article 3.6 of Annex C of the 2023-2027 collective agreement in connection with minimum weekend availability for library employees;
CONSIDERING THAT the parties agree on the modifications to be made;
CONSIDERING Article 48 k) of Bylaw number 14-2001 concerning the internal management of the council, commissions, and the plenary committee as well as the sharing of functions between the council and the executive committee which provides that the council has exclusive jurisdiction over any other body in matters of signing a collective agreement:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council authorize the signing of agreement ENT-BLC-2024-19 reached between the City of Gatineau and the Syndicat des cols blancs de Gatineau – SCFP 5400 modifying Article 3.6 of Annex C of the collective agreement currently in force. The mayor or, in their absence, the acting mayor, the clerk or, in their absence, the deputy clerk or assistant clerk, the general manager, the interim director of the Service des arts, de la culture et des lettres as well as the director of the Service des ressources humaines are authorized to sign agreement ENT-BLC-2024-19.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Modifications to the Organizational Structure - Infrastructure and Projects Department
CONSIDERING THAT the three-year workforce plan exercise allowed for prioritizing needs in order to create new permanent positions or abolish positions while respecting allocated budgets;
CONSIDERING THAT the Infrastructure and Projects Department has conducted an analysis of its needs;
CONSIDERING THAT the position of landscape architect (SIS-BLC-077) is vacant:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council accept to modify the organizational structure of the Infrastructure and Projects Department in the following way:
• Abolish the position of landscape architect (position number SIS-BLC-077) located at class 12 of the white-collar salary scale;
• Create a position of Infrastructure Coordinator (position number SIS-PRO-023) located at class 5 of the professional salary scale, under the direction of the department head, Parks, and Public Spaces.
The Human Resources Department is authorized to modify the organizational chart of the department concerned. The funds for this purpose will be taken from the budget items of the department concerned.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A certificate from the treasurer was issued on June 6, 2024.
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Modification to the Organizational Structure - Finance Department
CONSIDERING THAT the three-year workforce plan exercise allowed for prioritizing needs in order to abolish permanent positions while respecting allocated budgets;
CONSIDERING THAT the Finance Department has completed its analysis of its needs:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council accept to modify the organizational structure of the Finance Department in the following way:
• Abolish the position of clerk, Financial Planning (position number FIN-BLC-072) located at class 5 of the white-collar salary scale.
The Human Resources Department is authorized to modify the organizational chart of the department concerned.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council.
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Modification to the Organizational Structure - Responsible Procurement Department
CONSIDERING THAT the three-year workforce plan exercise allowed for prioritizing needs in order to create new permanent positions while respecting allocated budgets;
CONSIDERING THAT the Responsible Procurement Department has conducted an analysis of its needs;
CONSIDERING THAT a reorganization process is underway at the Responsible Procurement Department:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council accept to modify the organizational structure of the Responsible Procurement Department in the following way:
• Create a position of Strategic Procurement Advisor (position number SAR-PRO-005) whose salary class will be determined by the Human Resources Department, under the direction of the department head, Strategic Procurement.
The Human Resources Department is authorized to modify the organizational chart of the department concerned. The funds for this purpose will be taken from the budget items of the department concerned.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A certificate from the treasurer was issued on June 6, 2024.
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Modifications to the Organizational Structure - Police Service
CONSIDERING THAT the Police Service has conducted an analysis of its needs;
CONSIDERING THAT a reorganization process is underway at the Police Service;
CONSIDERING THAT the position of judicial identity attendant (POL-BLC-098) is vacant:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council accept to modify the organizational structure of the Police Service in the following way:
• Create two positions of legal technician (position numbers POL-BLC-138 and POL-BLC-139) located at class 8 of the white-collar salary scale, under the direction of the inspector, Specialized Support Section;
• Abolish the position of judicial identity attendant (position number POL-BLC-098) located at class 2 of the white-collar salary scale;
• Create a position of judicial identity clerk (position number POL-BLC-140) located at class 3 of the white-collar salary scale, under the direction of the inspector, Specialized Support Section.
The Human Resources Department is authorized to modify the organizational chart of the department concerned. The funds for this purpose will be taken from the budget items of the department concerned.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A certificate from the treasurer was issued on June 6, 2024.
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Modification to the Organizational Structure - Human Resources Department
CONSIDERING THAT the three-year workforce plan exercise allowed for prioritizing needs in order to create new permanent positions while respecting allocated budgets;
CONSIDERING THAT a project for the acquisition of an integrated human resources management system is planned in the IT Master Plan;
CONSIDERING THAT the Human Resources Department has conducted an analysis of needs for the project of acquisition and implementation of an integrated human resources management system:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council accept to modify the organizational structure of the Human Resources Department in the following way:
• Create a position of Department Head, Integrated HR Information Management (position number SRH-CAD-062) whose salary class will be determined by the Human Resources Department, under the direction of the Assistant Director, Planning and Programs;
The Human Resources Department is authorized to modify the organizational chart of the department concerned as well as Annex A of the Salary Policy and the Manual of Working Conditions for management employees of the City of Gatineau. The funds for this purpose will be taken from the budget items of the department concerned.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A certificate from the treasurer was issued on June 6, 2024.
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Modifications to the Organizational Structure - Public Works Department
CONSIDERING THAT the three-year workforce plan exercise allowed for prioritizing needs in order to create new permanent positions while respecting allocated budgets;
CONSIDERING THAT the Public Works Department has conducted an analysis of its needs:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council accept to modify the organizational structure of the Public Works Department in the following way:
• Administratively attach the positions of civil engineering technician (position numbers STP-BLC-040 and STP-BLC-041) under the direction of the manager, Optimization and Operations Planning (position number STP-CAD-100);
• Create a position of planner (position number STP-PRO-037) located at class 3 of the professional salary scale, under the direction of the manager, Operational Planning (position number STP-CAD-091).
The Human Resources Department is authorized to modify the organizational chart of the department concerned. The funds for this purpose will be taken from the budget items of the department concerned.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A certificate from the treasurer was issued on June 6, 2024.
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Interim Appointment as Territorial Director, Aylmer Service Center
CONSIDERING the temporary vacancy of the position of Territorial Director, Aylmer Service Center (position number CSA-CAD-001) under the direction of the General Manager;
CONSIDERING THAT Ms. Marianne Strauss performs the duties of assistant to the director, Territorial Directorates;
CONSIDERING the desire to ensure the territorial direction of the Aylmer service center during the temporary vacancy of the position:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council accept the appointment of Ms. Marianne Strauss as Territorial Director, Aylmer Service Center on an interim basis starting June 12, 2024, with all the powers devolved to this position.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A certificate from the treasurer was issued on June 6, 2024.