2024.07.09 – Special meeting of the executive committee of the City of Gatineau held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Tuesday, July 9, 2024 at 12:11 p.m., at which
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Letter of Intent - Loan of Land - Transitional Housing Village - Robert-Guertin Arena Site - Hull-Wright Electoral District - Steve Moran
CONSIDERING THAT the City of Gatineau is the owner of lot 5 428 972, cadastre du Québec, Hull land registration division, being the site of the aréna Robert-Guertin located at 125, rue de Carillon;
CONSIDERING THAT given the urgency of the homelessness situation on the territory of the City of Gatineau, the non-profit organization Transition Québec wishes to erect a transitional and temporary housing village, composed of new converted shipping containers, which will be able to accommodate up to 100 people living in a situation of homelessness;
CONSIDERING THAT the City is currently working with Transition Québec and the various partners involved in the realization of this transitional housing project, notably through the eventual loan of a portion of the aforementioned land and by participating in the development of the infrastructure necessary for the accomplishment of this initiative;
CONSIDERING THAT Transition Québec would have liked to conclude a substantial land loan agreement with the City in order to obtain the funds necessary for the establishment of its project and to complete the various studies, analyses, and requests for authorizations required;
CONSIDERING THAT the development of the project is in an embryonic state, the rights and responsibilities of the City and Transition Québec, as well as the detail of the services and activities that will be exercised on the site of the transitional housing village will be determined later;
CONSIDERING THAT in order to help Transition Québec in its search for funding, the City wishes to confirm, by the signing of a letter of intent, that the land requested for the development of this project will be loaned free of charge;
CONSIDERING THAT all concerned municipal services have been consulted and are in favor of this transaction:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• support the organization Transition Québec in the construction of a transitional housing village called Village Transition;
• reserve a portion of lot 5 428 972, cadastre du Québec, Hull land registration division, representing an area of approximately 8,000 m² for the Transition Québec project;
• authorize the Director of the Real Estate Department or their substitute to sign a letter of intent substantially in accordance with the letter attached hereto and whose main elements are as follows:
Commitment by the City to conclude an agreement before November 30, 2024, for the loan of land free of charge in favor of Transition Québec, being a portion of lot 5 428 972, cadastre du Québec, Hull land registration division, representing an area of approximately 8,000 m², for an initial period of three years;
The rights and responsibilities of each of the parties will be detailed therein;
At the end of the initial period of the land loan, Transition Québec will benefit from two additional renewal options of one year each;
This land loan agreement will be drafted by the City and must be subject to approval by the competent municipal authorities.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. Adopted.
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Financial Support to the Conseil régional de l'environnement et du développement durable de l'Outaouais (CREDDO) for the Partenariat Climat Outaouais
CONSIDERING THAT the City's 2021-2025 municipal council program commits to structuring its interventions around a scientific and ambitious approach to climate change adaptation and greenhouse gas (GHG) emission reduction;
CONSIDERING THAT as part of the City of Gatineau's Climate Plan, the Ecological Transition Department is mandated to ensure the coherence of climate action with regional consultation bodies such as the Conseil régional de l’environnement et du développement durable de l’Outaouais (CREDDO);
CONSIDERING THAT CREDDO is a non-profit organization (NPO) whose mission is to ensure the consultation of Outaouais stakeholders regarding regional environmental issues. Their mandates and projects provide solutions for residual materials management, climate change mitigation and adaptation, sustainable development, biodiversity conservation, and the development of a green economy;
CONSIDERING THAT CREDDO proposes to create a Partenariat Climat Outaouais (Outaouais Climate Partnership) modeled after similar partnerships in Montreal and Quebec City, the approach of which includes mobilizing economic, philanthropic, institutional, and community forces to accelerate the region's decarbonization and strengthen its resilience in partnership with municipal authorities:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• approve the participation of the City of Gatineau in the Partenariat Climat Outaouais;
• authorize financial support in the amount of $100,000;
• authorize the Director of the Ecological Transition Department to sign the memorandum of understanding;
• authorize the treasurer to perform the accounting entries required to give effect to this resolution.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A treasurer's certificate was issued on July 8, 2024. Adopted.
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Financial Support to the Conseil régional de l'environnement et du développement durable de l'Outaouais (CREDDO) for the Outaouais Energy Transition Plan
CONSIDERING THAT the City's 2021-2025 municipal council program commits to structuring its interventions around a scientific and ambitious approach to climate change adaptation and greenhouse gas (GHG) emission reduction;
CONSIDERING THAT as part of the City of Gatineau's Climate Plan, the Ecological Transition Department is mandated to ensure the coherence of climate action with regional consultation bodies such as the Conseil régional de l’environnement et du développement durable de l’Outaouais (CREDDO);
CONSIDERING THAT CREDDO is a non-profit organization (NPO) whose mission is to ensure the consultation of Outaouais stakeholders regarding regional environmental issues. Their mandates and projects provide solutions for residual materials management, climate change mitigation and adaptation, sustainable development, biodiversity conservation, and the development of a green economy;
CONSIDERING THAT CREDDO has submitted a funding request to the ministère de l’Économie, de l’Innovation et de l’Énergie for the development and implementation of the Energy Transition Plan for the Outaouais:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• approve the participation of the City of Gatineau in the Outaouais Energy Transition Plan;
• authorize financial support in the amount of $100,000;
• authorize the Director of the Ecological Transition Department to sign the memorandum of understanding;
• authorize the treasurer to perform the accounting entries required to give effect to this resolution.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A treasurer's certificate was issued on July 8, 2024. Adopted.
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Authorization to Draw Funds from the Lifecycle Reserve for Emergency Air Conditioning Equipment at the Centre aquatique Paul-Pelletier - Deschênes Electoral District - Caroline Murray
CONSIDERING THAT during the adoption of the 2024-2028 Investment Plan – Maintenance Component, an amount of $3,310,000 was adopted for the year 2024 to carry out various infrastructure works to be financed by the lifecycle reserve;
CONSIDERING THAT emergency work in a maximum amount of $175,000 is required at the Centre aquatique Paul-Pelletier;
CONSIDERING THAT this emergency work aimed at the installation of temporary air conditioning equipment is not provided for in the 2024 year of the 2024-2028 Investment Plan – Maintenance Component;
CONSIDERING THAT this work can be financed by the lifecycle reserve:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council authorize the treasurer to draw a maximum amount of $175,000 from the lifecycle reserve to finance the emergency work aimed at the installation of temporary air conditioning equipment at the Centre aquatique Paul-Pelletier.
The treasurer is authorized to perform the accounting entries required to give effect to this resolution. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A treasurer's certificate was issued on July 8, 2024. Adopted.
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Financial Aid to the Coopérative de solidarité Les Ateliers du Ruisseau for the Completion of Studies - $128,070
CONSIDERING THAT Les Ateliers du Ruisseau consist of a place of creation, production, dissemination, and animation for artists in visual arts, media arts, and fine crafts of the Outaouais, aiming notably to counter the exodus of our artists to large centers and to improve their practice conditions;
CONSIDERING THAT the municipal council has supported the project three times in recent years, namely by its resolutions numbers CM-2020-442 of July 7, 2020, CM-2022-724 of October 18, 2022, and CM-2024-537 of July 4, 2023;
CONSIDERING THAT the municipal council has provided for financial aid of $21.55 M (long-term financial plan) to the Coopérative de solidarité Les Ateliers du Ruisseau for the construction of the building pursuant to its resolution number CM-2023-537 of July 4, 2023;
CONSIDERING THAT the organization has submitted a request for financial aid of $23 M to the ministère de la Culture et des Communications to support the construction of the building and that it is currently awaiting a response;
CONSIDERING THAT the realization of an environmental study (phase 2) and a geotechnical study is, at this stage of the file, a prerequisite for the subsequent steps of the project;
CONSIDERING THAT the land (lots 1 287 779, 1 288 369, and 5 491 382-B) targeted by the studies is municipal property and that these will document the state of land belonging to the City;
CONSIDERING THAT the Cultural Policy has a commitment to develop a strong cultural hub in the downtown area:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• amend resolution number CM-2023-537 and authorize the granting of maximum financial aid of $128,070 to the Coopérative de solidarité Les Ateliers du Ruisseau for the realization of an environmental study (phase 2) and a geotechnical study, financed by the $22.55 M grant reserved for the project in block D of the long-term financial plan;
• authorize the mayor or in her absence the acting mayor and the clerk or in her absence the deputy clerk or the assistant clerk to sign the agreement with Les Ateliers du Ruisseau, Coopérative de solidarité and any amendment to the agreement;
• authorize the treasurer to proceed with the required accounting entries.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. Adopted.
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Authorization of Cost Adjustment for Vehicles in the Investment Plan - Maintenance Component
CONSIDERING THAT the City of Gatineau's Investment Plans – Maintenance Component include funds reserved for the replacement of vehicles and equipment for the Public Works Department and other services;
CONSIDERING THAT following the purchase of four aerial lifts, the outfitting of these vehicles requires an additional amount of $207,000;
CONSIDERING THAT a balance of $1,807,000 can be released from the 2024 Investment Plan – Maintenance Component following the downward revision of the cost for the purchase of 23 tracked tractors;
CONSIDERING THAT an amount of $263,000 has already been drawn from this balance by resolution CM-2024-467 to complete the deficit financing for the purchase of four vans with hydraulic ladders and two tankers, thus leaving an unused balance of $1,544,000;
PROPOSED AND RESOLVED THAT this committee recommends that council:
• authorize the treasurer to transfer an amount of $1,544,000 to the Reserve for Project Adjustments – Maintenance Component following the downward revision of the cost for the purchase of 23 tracked tractors;
• authorize the treasurer to draw an amount of $207,000 from the Reserve for Project Adjustments – Maintenance Component to complete the financing for the outfitting of 4 aerial lifts.
The treasurer is authorized to perform the accounting entries required to give effect to this resolution. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A treasurer's certificate was issued on July 5, 2024. Adopted.
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Filing of the City of Gatineau's Financial Report for the Fiscal Year Ending December 31, 2023 - 2023 Financial Statements
CONSIDERING THAT in accordance with the terms of Article 108 of the Loi sur les cités et villes, the municipal council has retained the services of the chartered professional accounting firm Deloitte to audit the financial statements for the fiscal year ending December 31, 2023;
CONSIDERING THAT pursuant to Article 105.1 of the same law, the treasurer must, during a council session, file the financial report and the independent auditor's report;
CONSIDERING THAT a notice was published to the effect that the financial report and the independent auditor's report would be filed at the municipal council session of July 9, 2024:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee and the Audit Committee recommend that council receive the filing of the financial report of the City of Gatineau including the independent auditor's report for the fiscal year ending December 31, 2023. Adopted.
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Modification of the Salary Policy and the Collection of Working Conditions for Management Employees of the City of Gatineau
CONSIDERING the Salary Policy and the Collection of Working Conditions for Management Employees of the City of Gatineau;
CONSIDERING the necessity to review the classification of management positions using a new evaluation tool;
CONSIDERING the required update, scheduled every five years, of the comprehensive compensation study for management positions;
CONSIDERING the conclusions and recommendations related to the two exercises:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council:
• the modification to the Salary Policy for management employees in order to integrate the results of the job classification and the comprehensive compensation study, effective January 1, 2024;
• authorize the Human Resources Department to proceed with the modifications to the Collection of Working Conditions for Management Employees of the City of Gatineau so that it is in compliance with the modifications made to the Salary Policy for management employees, including the modification to Article I) - Vacations as of May 1, 2024;
• authorize the treasurer to provide for the necessary sums in the 2024 budget and subsequent budgets to give effect to this resolution.
This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A treasurer's certificate was issued on July 10, 2024. Adopted.
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Modifications to the Organizational Structure - Police Service
CONSIDERING THAT the Police Service has conducted an analysis of its needs;
CONSIDERING THAT a reorganization process is underway at the Police Service:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council accept to modify the organizational structure of the Police Service as follows:
• Create one SALVAC agent position (position number POL-POL-431) located at class 1- Agent of the police salary scale, under the authority of the inspector, Crimes Against the Person Section;
• Create two intelligence analyst positions (position numbers POL-BLC-141 and POL-BLC-142) located at class 10 of the white-collar salary scale, under the authority of the manager, Analysis;
• Administratively attach the criminal intelligence analyst position (position number POL-BLC-003) under the authority of the manager, Analysis and rename it intelligence analyst;
• Administratively attach the tactical analysis agent positions (position numbers POL-POL-063 and POL-POL-396) under the authority of the manager, Analysis;
• Rename the position of detective-lieutenant, Intelligence and Analysis (position number POL-POL-290) to detective-lieutenant, Intelligence.
The Human Resources Department is authorized to modify the organizational chart of the concerned service. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A treasurer's certificate was issued on July 3, 2024. Adopted.
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Modifications to the Organizational Structure - Real Estate Department
CONSIDERING THAT the three-year workforce plan exercise has made it possible to prioritize needs in order to abolish permanent positions in compliance with allocated budgets;
CONSIDERING THAT the Real Estate Department has completed its analysis of its needs:
PROPOSED AND RESOLVED UNANIMOUSLY THAT this committee recommends that council accept to modify the organizational structure of the Real Estate Department as follows:
• Abolish the position of technician, IT support (position number SBI-BLC-002) located at class 8 of the white-collar salary scale;
• Administratively attach the position of interior design technician (position number SBI-BLC-005) under the authority of the service head, Real Estate Portfolio Management.
The Human Resources Department is authorized to modify the organizational chart of the concerned service. The funds for this purpose will be taken from the budget items of the concerned service. This recommendation of the executive committee comes into effect on the day of its approval by resolution of the municipal council. A treasurer's certificate was issued on July 3, 2029. Adopted.