2025.04.15 – Special meeting of the City of Gatineau executive committee held in the committee room of the Maison du citoyen, 25 Laurier Street, Gatineau, on Tuesday, April 15, 2025, at 9:37 a.m., at which

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that council adopt Bylaw number 973-2025 regarding the implementation of the revitalization program for the city center core. A treasurer's certificate was issued on April 7, 2025. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted

CONSIDERING THAT Ms. Gail Potts and Mr. Vince Dinardo have filed a request to proceed, at their own expense and in compliance with current regulations, with the installation of municipal services to serve the integrated residential project located at 36, rue Deschênes;

CONSIDERING THAT an agreement must be signed between the City of Gatineau, Ms. Gail Potts, and Mr. Vince Dinardo to establish the guidelines governing the construction of the municipal services required to serve the integrated residential project located at 36, rue Deschênes:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that council:

• accept the agreement to be entered into between the City of Gatineau, Ms. Gail Potts, and Mr. Vince Dinardo concerning the integrated residential project located at 36, rue Deschênes, shown on the overall plan prepared by the firm Sagenex inc., bearing number G2024-020-3;

• ratify the request presented by Ms. Gail Potts and Mr. Vince Dinardo to construct, at their own expense and in compliance with the current regulations of the City of Gatineau (Règlement 98-2003 and 99-2003 and their amendments), the municipal services in the project;

• notify the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs that the City of Gatineau does not oppose the issuance of the authorization required for the installation of municipal services in this project;

• notify the ministère de l’Environnement, de la Lutte contre les changements climatiques, de la Faune et des Parcs that the City of Gatineau commits to maintaining the stormwater management works that will be transferred to it, if applicable, and to register them in its operation and maintenance register;

• attest that the existing water and sewer networks are capable of serving the above-mentioned project and comply with the various infrastructure master plans;

• authorize Ms. Gail Potts and Mr. Vince Dinardo to have the specifications and plans necessary for the execution of the works referred to above prepared, also at their own expense, by the firm Sagenex inc.;

• endorse the request of Ms. Gail Potts and Mr. Vince Dinardo to entrust the supervision, with residency, of the aforementioned works to the firm Sagenex inc. and that the resulting expense be assumed by the applicants;

• accept the recommendation of Ms. Gail Potts and Mr. Vince Dinardo to retain the services of the firm Jean-Claude Blais consultant to perform quality control of materials and that the resulting expense be assumed by the applicants;

• require that Ms. Gail Potts and Mr. Vince Dinardo, their successors and legal heirs, transfer to the City of Gatineau, free of charge, the municipal services and the easements required in this project;

• authorize the mayor or, in her absence, the acting mayor and the clerk or, in her absence, the deputy clerk or assistant clerk to sign the agreement, the contract relating to the obtaining of the easements which is the subject of this document, all as they will appear on the final plans that will be filed at the Land Registry Office. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted

CONSIDERING THAT upgrade, decarbonization, and energy efficiency improvement works for the Paul-Pelletier aquatic center are planned for 2026;

CONSIDERING THAT during the adoption of the 2025-2029 Investment Plan – Maintenance Component, an amount of $3,945,000 was adopted for the year 2025 to carry out various infrastructure works to be financed by the life cycle reserve;

CONSIDERING THAT urgent works of a maximum amount of $200,000 are necessary at the Paul-Pelletier aquatic center;

CONSIDERING THAT these urgent works aimed at ensuring air quality through the installation of temporary dehumidification and air conditioning equipment are not provided for in the 2025 year of the 2025-2029 Investment Plan – Maintenance Component;

CONSIDERING THAT these works can be financed by the life cycle reserve:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that council authorize the treasurer to draw a maximum amount of $200,000 from the life cycle reserve to finance the urgent works aimed at ensuring air quality through the installation of temporary dehumidification and air conditioning equipment at the Paul-Pelletier aquatic center. The treasurer is authorized to perform the accounting entries required to follow up on this. A treasurer's certificate was issued on April 10, 2025. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted

CONSIDERING THAT an agreement was signed between the City of Gatineau and the company Les Habitations Bouladier inc. for the installation of the municipal services required to serve phase 7 of the Quartier Connaught project;

CONSIDERING THAT the agreement was amended on July 6, 2021, by resolution number CM-2021-475 to modify the budget envelopes for municipal shares and to include the terms for carrying out the development work for a bike path between avenue de l'Hippodrome and école des Cavaliers;

CONSIDERING THAT according to this agreement, the company Les Habitations Bouladier inc. filed a request and proceeded, at its own expense and in compliance with current regulations (Règlement 98-2003 and 99-2003 and their amendments), to the construction of the municipal services for phase 7 of the Quartier Connaught project;

CONSIDERING THAT the reimbursement of a municipal share of $45,000, including applicable taxes, for the construction of a bike path between avenue de l'Hippodrome and école des Cavaliers was provided for in the project;

CONSIDERING THAT the construction work for the bike path is completed, that the amount of the municipal share to be reimbursed is higher than anticipated, and that it is appropriate to increase the reimbursement amount provided for in the agreement and its amendment approved by resolution number CM-2021-475:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that council:

• accept the amendment to the agreement approved on July 8, 2014, between the City of Gatineau and the company Les Habitations Bouladier inc., and amended on July 6, 2021, concerning phase 7 of the Quartier Connaught residential project;

• authorize the treasurer to reimburse, upon presentation of documents produced by the Service de la planification des actifs et des investissements, the City's share related to the construction of a bike path between avenue de l'Hippodrome and école des Cavaliers in this project, up to a total amount of $50,000 plus applicable taxes, i.e., for an additional amount of $10,861.06 plus applicable taxes;

• authorize the mayor or, in her absence, the acting mayor and the clerk or, in her absence, the deputy clerk or assistant clerk to sign the amendment to the agreement.

The funds for this purpose will be taken from the following budget item:

The treasurer is authorized to perform the accounting entries required to follow up on this agreement. A treasurer's certificate was issued on April 10, 2025. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted

CONSIDERING THAT according to the Rental Housing Survey conducted by the Société canadienne d’hypothèques et de logement in October 2022, the vacancy rate for rental housing in the province for 2022 is 1.7%;

CONSIDERING THAT some households could find themselves homeless due to the scarcity of affordable housing;

CONSIDERING THAT it is appropriate to financially support municipalities that help households that could find themselves homeless and housing offices that offer a housing search assistance service;

CONSIDERING THAT under paragraph 2° of the first paragraph of section 3 of the Loi sur la Société d’habitation du Québec (chapter S8), the Société d’habitation du Québec has the objective of stimulating the development and coordination of public and private initiatives in housing matters;

CONSIDERING THAT under the second paragraph of section 3 of the Loi sur la Société d’habitation du Québec, the Société d’habitation du Québec prepares and implements, with the authorization of the government, the programs allowing it to meet its objectives;

CONSIDERING THAT, by decree number 644-2023 of March 29, 2023, the Société d’habitation du Québec is authorized to implement the Temporary Housing and Housing Search Assistance Program (Program);

CONSIDERING THAT component 2 of this program provides for the granting of subsidies to housing offices so that they inform, guide, and accompany any homeless household or household at risk of being so, living in the served municipality, in its search for housing;

CONSIDERING THAT the Société d’habitation du Québec and the Municipality wish to support the Office so that it maintains its support for these households;

CONSIDERING THAT under the program, the Société d’habitation du Québec and the Municipality must conclude a financing agreement;

CONSIDERING THAT, by decree number 751-2024 of April 17, 2024, the Société d’habitation du Québec is authorized to implement the Temporary Housing and Housing Search Assistance Program (Program);

CONSIDERING THAT component 2 of this program provides for the granting of subsidies to housing offices so that they inform, guide, and accompany any household living in the served municipality in its search for rental housing:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that council:

• repeal the memorandum of understanding between the City and the Office d’habitation de l’Outaouais (CM-2023-630);

• authorize the mayor or, in her absence, the acting mayor and the clerk or, in her absence, the deputy clerk or assistant clerk to sign the agreements attached hereto, which replace and take effect following the repeal of the previous agreement, as well as any other document to give full effect to it;

• authorize the treasurer to pay 15% in administrative fees calculated on eligible expenses to the Office d’habitation de l’Outaouais and to reimburse eligible expenses, in accordance with the administrative terms described in Appendix C of the memorandum of understanding attached hereto.

A treasurer's certificate was issued on April 10, 2025. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted

CONSIDERING THAT Quebec has adopted a global strategy to prevent and reduce homelessness according to the guidelines specified in its Politique nationale de lutte à l'itinérance – Ensemble, pour éviter la rue et en sortir and that it has adopted the Plan d’action interministériel en itinérance 2021-2026 – S’allier devant l’itinérance (December 2021) (PARCII 2021-2026);

CONSIDERING THAT the government of Canada and the government of Quebec have concluded the Canada-Quebec Agreement concerning Vers un chez-soi 2019-2024, amendment number two (hereinafter "the Canada-Quebec Agreement"), as well as the Quebec agreement concerning homelessness outside shelters and encampments 2024-2026;

CONSIDERING the Plan d’action régional communautaire intégré et interministériel 2021-2026 (PARCII 2021-2026), developed by the CISSSO, identifying regional priority actions to support people experiencing homelessness or at risk of becoming so, following the results obtained in the context of consultation work for the Community Plan (2021) and the Mapping of the shelter and housing system in the designated community of Gatineau (2022) and taking into consideration the priority actions identified by the Comité directeur intersectoriel en itinérance de l’Outaouais (CDIIO), in the fall of 2021;

CONSIDERING THAT the City of Gatineau has adopted a 2025-2029 Action Plan on homelessness and social development and that it has submitted a project named "Halte (Centre de services de proximité) – Gatineau";

CONSIDERING THAT the CISSSO has accepted the City of Gatineau's project application, as it meets the priority actions identified in the PARCII 2021-2026:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that council:

• accept the sums that will be paid to the City of Gatineau in relation to the call for projects "Plan d’action régional communautaire intégré et interministériel en itinérance (PARCII) 2021-2026", in connection with the "Halte (Centre de services de proximité) – Gatineau" project;

• authorize the mayor or, in her absence, the acting mayor and the clerk or, in her absence, the deputy clerk or assistant clerk to sign the agreement for specific activities as well as any other document to give full effect to it;

• authorize the treasurer to transfer all sums to be received to the 2025 budget of the Service des loisirs, des sports et du développement des communautés, in the context of the agreements concluded between the City of Gatineau and the CISSSO.

A treasurer's certificate was issued on April 10, 2025. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted

CONSIDERING THAT the municipal council, by its resolution number CM-2023-538 of July 4, 2023, authorizes the holding of an architectural competition for the expansion and redevelopment of the Guy-Sanche library;

CONSIDERING THAT section 573.3.1 of the Loi sur les cités et villes allows the Minister of Municipal Affairs and Housing, under the conditions he determines, to authorize a municipality to award a contract, after holding a design competition, to the winner of this competition;

CONSIDERING THAT to proceed with an architectural competition, an exemption from the Ministry of Municipal Affairs and Housing allowing for the awarding of contracts and payment of professional fees without a call for tenders according to the applicable competition rules is required:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that council mandate municipal services to undertake all inherent steps leading to the authorization and exemption from the Minister of Municipal Affairs and Housing allowing the City of Gatineau to proceed with an architectural competition according to the applicable rules for the expansion and redevelopment of the Guy-Sanche library. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that council adopt Bylaw number 977-2025 authorizing an expenditure and a loan of $2,873,302 to finance the City of Gatineau's participation in the Quebec Affordable Housing Program (PHAQ). This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that council adopt Bylaw number 978-2025 authorizing an expenditure and a loan of $6,206,579 to finance the implementation of the 2024-2027 Cultural Development Agreement, which loan will be assumed entirely by the Ministry of Culture and Communications. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted

CONSIDERING THAT the City wishes to carry out work on boulevard Gréber, between rue Saint-Louis and rue Jacques-Cartier;

CONSIDERING THAT the financing of the road resurfacing work, drinking water pipe repair, intersection redevelopment, addition and improvement of sidewalks, creation and improvement of bike links, improvement and replacement of traffic lights and street lighting is provided for in the PIVM and the bike network master plan;

CONSIDERING THAT following the review of the project's financial structure, it is appropriate to increase it by $1,189,000 to carry out all the work planned for the project:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that council authorize the treasurer to draw an amount of $1,189,000 from the Project Adjustment Reserve – Maintenance Component to improve the financial structure of the boulevard Gréber project, between rue Saint-Louis and rue Jacques-Cartier. The treasurer is authorized to perform the accounting entries required to follow up on this. A treasurer's certificate was issued on April 11, 2025. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted

CONSIDERING THAT the City had provided in the PIVMs the sums necessary to carry out road repair work on rue Bellehumeur, between chemin de la Savane and boulevard Maloney, including the replacement of the water pipe passing near the Multi-Luminaire, and the relocation on rue Bellehumeur, between boulevard de la Gappe and boulevard Maloney;

CONSIDERING THAT the file is currently under study and that it is appropriate to revise the financial structure for road repair upwards by a total amount of $1,200,000;

CONSIDERING THAT work was planned in the 2022 Investment Plan – Maintenance Component for the repair of the rue Saint-Louis road network, for an amount of $1,200,000;

CONSIDERING THAT this work will only be carried out in 2030 for the paving portion since the municipal service work is planned for 2029;

CONSIDERING THAT the Service de la planification des actifs et des investissements will have to reprioritize the repair work of the rue Saint-Louis road network in the 2026-2030 Investment Plan – Maintenance Component;

CONSIDERING THAT following the postponement of the rue Saint-Louis road network repair project, it is appropriate to transfer the funds to the repair of the rue Bellehumeur road network:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that council:

• authorize the treasurer to transfer an amount of $1,200,000 from the rue Saint-Louis road network repair project provided for in the 2022 Investment Plan – Maintenance Component to the repair of the rue Bellehumeur road network;

• mandate the Service de la planification des actifs et des investissements to reprioritize the repair work of the rue Saint-Louis road network in the 2026-2030 Investment Plan – Maintenance Component.

The treasurer is authorized to perform the accounting entries required to follow up on this. A treasurer's certificate was issued on April 11, 2025. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted

CONSIDERING THAT the City wishes to carry out widening work at the Vanier/Plateau intersection;

CONSIDERING THAT the financial structure for the work totals $1,072,000;

CONSIDERING THAT part of the project's financing will come from existing agreements for a total amount of $375,000;

CONSIDERING THAT the balance of the project's financial structure of $697,000 will be recovered, in the future, through tariffs, from developers, the City, and its partners;

CONSIDERING THAT, pending these funds, the City is financing these costs from the annual envelope for oversizing for various development projects;

CONSIDERING THAT there are no longer enough funds in the annual envelope for oversizing to cover the balance of the project's financial structure;

CONSIDERING THAT to proceed with the work in the short term, it is appropriate to adjust the project's financing, for a total amount of $697,000, financed from the Project Adjustment Reserve – Maintenance Component:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that council authorize the treasurer to draw an amount of $697,000 from the Project Adjustment Reserve – Maintenance Component in order to carry out the widening work of the Vanier/Plateau intersection, planned for the short term, and for which part of the financing will be recovered, in the future, through tariffs from developers, the City, and its partners. The treasurer is authorized to perform the accounting entries required to follow up on this. A treasurer's certificate was issued on April 11, 2025. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted

CONSIDERING the Salary Policy and the Collection of Working Conditions for management employees of the City of Gatineau;

CONSIDERING resolution number CM-2024-593 adopting the modifications to the Salary Policy and the Collection of Working Conditions for management employees of the City of Gatineau following a global compensation study;

CONSIDERING one of the recommendations of the study related to the compression issue and the City's desire to integrate the alternative measure into the text of the Salary Policy for management employees of the City of Gatineau:

THAT this committee recommends that council:

• adopt the modification of the Salary Policy for management employees of the City of Gatineau in order to integrate the proposed alternative measure, and this, retroactively to January 1, 2024, with the exception of three employees for whom the retroactivity will go to January 1, 2023;

• authorize the treasurer to finance the impacts of the application of this compression measure from the 2025 global payroll for the impacts of the years 2023, 2024, and 2025 and to provide in the 2026 budget and subsequent budgets, the budgets necessary to follow up on this measure;

• authorize the treasurer to perform the accounting entries required to follow up on this.

A treasurer's certificate was issued on April 10, 2025. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted

CONSIDERING THAT the three-year workforce plan exercise allowed for prioritizing needs in order to create permanent positions while respecting the allocated budgets;

CONSIDERING THAT the development of the city center is an organizational priority and that an analysis of resource needs was carried out in order to achieve the objectives;

CONSIDERING THAT financial measures in the context of the 2025 budget study to support economic diversification, culture, and revitalization initiatives in the city center were adopted:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that council accept the modification to the organizational structure of the General Management as follows:

• Create a coordinator position, Real Estate and Commercial (position number CCV-PRO-004) whose salary class will be determined by the Human Resources Service, under the supervision of the project director, City Center.

The funds for this purpose will be taken from the city center support fund. A treasurer's certificate was issued on April 11, 2025. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted

CONSIDERING THAT the three-year workforce plan exercise allowed for prioritizing needs in order to create new permanent positions while respecting the allocated budgets;

CONSIDERING THAT financial measures in the context of the 2025 budget study to support the initiative related to the climate were adopted;

CONSIDERING THAT the Ecological Transition Service conducted an analysis of its needs and that it is necessary to make modifications to the service's organizational structure;

CONSIDERING THAT according to resolution number CM-2022-371, the director position, Ecological Transition Service was temporarily financed by the budget allocated to the three-year workforce plan until the adoption of a phase 2 of the Ecological Transition Service:

PROPOSED AND UNANIMOUSLY RESOLVED THAT this committee recommends that council accept the modifications to the organizational structure of the Ecological Transition Service as follows:

• Create a service head position, Ecological Projects (position number STE-CAD-003) located at class 7 of the management salary scale, under the supervision of the director, Ecological Transition Service (position number STE-CAD-001);

• Create three ecological project coordinator positions (position numbers STE-PRO-009, STE-PRO-010, and STE-PRO-011) located at class 5 of the professional salary scale, under the supervision of the service head, Ecological Projects (position number STE-CAD-003);

• Create four ecological project coordinator positions (position numbers STE-PRO-012, STE-PRO-013, STE-PRO-014, and STE-PRO-015) located at class 5 of the professional salary scale, under the supervision of the service head, Ecological Projects (position number STE-CAD-002);

• Administratively attach the ecological project coordinator positions (position numbers STE-PRO-002, STE-PRO-005, STE-PRO-006, and STE-PRO-007) under the supervision of the service head, Ecological Projects (position number STE-CAD-003);

• Modify the financing method of the director position, Ecological Transition Service (position number STE-CAD-001).

The Human Resources Service is authorized to modify the organizational chart of the concerned service. The funds for this purpose will be taken from the operational budget of the concerned service. A treasurer's certificate was issued on April 11, 2025. This executive committee recommendation comes into effect on the day of its approval by municipal council resolution. Adopted